FM PICKLEBALL BOARD MEETING MINUTES:

DATE/LOCATION: 1/14/25       COURTS PLUS (6:00PM – 7:27PM)

MEMBERS PRESENT: Geralyn Heitkamp, Scott Archer, Amanda Logan, Ashley Baumler, and Lisa Lundberg.

GUEST PRESENT: Aric Cai

MEMBERS ABSENT:  Clark Nelson, Chris Dew

APPROVAL/CHANGES OF PREVIOUS MONTHS MINUTES:

Minutes from December 10, 2024, reviewed and approved. Motion to approve made by Amanda and a second motion to approve made by Geralyn.

CALL TO ORDER/APPROVAL OF AGENDA:

The meeting was called to order by Vice President Geralyn Heitkamp. Amanda Logan made a motion to approve the meeting agenda and Scott Archer made a second motion to approve.

REPORTS:

VICE PRESIDENT: (GERALYN HEITKAMP)

A general meeting will be held February 11, 2025, at Billiards in Fargo. The general meeting is required to vote on all board members and is open to all Pickle Ball Club members. At least 10% of club members must be present for the vote to be valid.

Amanda recommended a taco bar be provided at the general meeting.  The cost will be $16 per person and will be covered by the FM PC. The cost of the taco bar was unanimously approved by the board.

Positions that will be voted on during the general membership meeting:

• Interim board members
  • Lisa Lundberg (Secretary), Ashley Baumler (Membership Director), Chris Dew (IT Director & Tournament Director), Clark Nelson (President)
• Renew Vice President
  • Geralyn Heitkamp
• New Members
  • Linette Dahl (potential), Aric Cai (potential)
    • Geralyn will reach out to see if Linette or Aric have any questions

A motion to approve interim, renewed, and new members for vote was made by Geralyn Heitkamp and a second was made by Scott Archer.

Ashley will include the board recommendation for members and ask for new recommendations in the upcoming newsletter. New candidate recommendations must be submitted by 2/1/25.  

TREASURER: (SCOTT ARCHER)

Current funds are $32,028.94. Total income over the last month was $810 with $1,069.94 in expenditures.

Shelly Finney has helped Scott create thirty accounts using QuickBooks.  The format offers a level of accounting detail not previously available. QuickBooks has been purchased on a trial basis at a cost of $17 per month. Post trial basis, QuickBooks offers access up to five users at a cost of $90 per month.

Scott confirmed the annual report is a sufficient review of club funds and a separate tax audit is not necessary. However, Todd Wold, the club CPA, will continue to review our books.

Scott Archer made a motion to pay the membership fee for all board members and Ashley Baumler made a second. All board members fees will renew each year March 1^st.

The Pickle Ball Club funds will be used for, but not limited to, the following:

• Social events
• Tournaments
• Advertising Banners
• FM PC Board membership fee
• Software for
  • Membership data and auto renewal
  • Maintaining DUPR accounts
  • Tournaments

Amanda Logan made a motion to approve the treasurer’s report and Lisa Lundberg made a second.

MEMBERSHIP DIRECTOR: (ASHLEY BAUMLER)

Ashley reported 291 members with six new members. Ashley suggested posting a request for new members in every upcoming newsletter.

Current software does not support an auto renewal option and some people may not realize their membership has expired. Pickle Ball Club has access to Stripe and this can be used to track memberships until new software is available. Scott Archer will review whether Stripe is capable of automatically renewing memberships.

Ashley suggested offering several types of memberships focusing on college students and/or family plans. The board will review software options before offering different types of memberships.

There were not enough orders for sweatshirts to meet minimum requirements through Custom Inks.  The board unanimously approved payment for the remaining twenty orders so members will receive their sweatshirts.

Aric Cai recommended Jiffy Link as a supplier for future clothing offers and will look into this further.

• Jiffy Link requires no minimum order quantity
• The FM PC can offer printed clothing year-round and incorporate this into the website

CORPORATE MEMBERSHIP/SPONSORS:  

Aric Cai has expressed interest in taking over this responsibility noting that he has many college contacts in the area.

 Current Business Sponsors:

• First Class Mortgage
• Nodak Insurance
• Syvrud Chiropractic Clinic
• Logan Counseling
• Beyond Painting
• Shout Your Name Web Design
• West Fargo Park District
• Fargo Chess Club
• Roof Maxx

PARKS AND RECREATION DIRECTOR: (SCOTT ARCHER)

Scott Archer provided the 2024 Parks and Rec Annual Report Summary and the 2025 Parks and Rec Goals.

West Fargo:

With FMPC members help, establish partnership with West Fargo Parks and Rec to sponsor Beginning Pickleball, Youth Learn to Play and Skills and Drills clinics at Rustad in exchange for future court hours needs for the club. Summer Programs in conjunction with West Fargo Parks included Mixed, Men’s and Women’s Leagues at Tintus park.

Fargo Parks and Rec:

Established Summer Pickleball Leagues including Ladder, Mixed, Men’s and Women’s Leagues at Brunsdale Park. Developed consistent posted Court Rules and usage between all Parks Participated in discussions with New Fargo Parks Arena in establishing Pickleball court usage, leagues, fees and managing court usage in new facility. Developed Co-ed King/Queen of the Court, Senior Ladder League, Adult Beginner, Youth Beginner and Skills and Drills to support new Fargo Parks Arena initial programing. Continued to work the Courts Plus to offer consecutive Sunday Night Ladder Leagues for FMPC members Sponsored the following FMPC sponsored Tournaments at Court Plus: Paddle Palooza, UPA-North Dakota Qualifier tournament.

Moorhead Parks and Rec:

Established working relationship with Moorhead Parks and Rec to develop Pickleball programs with Moorhead including Good Shepard church, Hansmann Park, Village Green and Horizon Parks. Sponsored in conjunction with Moorhead Parks, Adult Beginners clinic for Winter session. 2025

2025 Park and Rec Goals

As more options open for the Pickleball player to choose different venues, our existing partnerships with the Park Boards is strong and our niche will be working with the all the Parks for leagues and clinics under their programs umbrella. It has become clear in the last year that our focus should be narrowed and offer the best value to our memberships through the Park Boards that we already have established.

Continue to work with West Fargo Parks as Rendezvous Park opens in the Spring.

Scott noted the parks are very busy in the summer and we need help. Scott suggested we pay for help and also consider paying the certified trainers.

• Trainers receive 80% of fee, FM PC receives 20% of fee
• Trainers are paid $25/hr but there is no current contract
  • Scott Archer will look into requirements for creating a contract

ACTIVITIES UPDATE: (AMANDA LOGAN)

Fargo Parks Arena Grand Opening                                         January 9^th

Fargo Parks Pickleball Workshop                                            January 16^th                       Chris, Nicole & Alice Swanson, instructors (No fee)

Courts Plus        Frozen Frenemies Ladder League          Starts January 5^th            $10.00 FMPC members only

Fargo Parks Arena   King/Queen of the Court                     Starts 2/10-3/31             Mondays,                         7-9:00PM (Co-Ed)

Fargo Parks Arena   Senior Ladder                                          Starts 2/4 – 4/29              Tuesdays,                        7-9:30AM

Fargo Parks Arena   Skills and Drills                                       Feb 2nd & Feb 9th          Sundays,5:30-7PM

Fargo Parks Arena   Skills and Drills                                       March 19^th & 26^th             Wednesdays,               7-8:30PM

Fargo Parks Arena   Youth Beginner                                       Feb 4 & Feb 11                 Tuesdays                         5-6:30PM   Clark Nelson/Terri Walker instructors

Fargo Parks Arena   Youth Beginner                                       Mar 4 & Mar 11                 Tuesdays                         5-6:30PM   Clark Nelson/Terri Walker instructors

Fargo Parks Arena   Adult Beginner                                        Jan 22^nd & Jan 29             Wednesdays                 5-6:30   Chris and Nicole Dew instructors

Moorhead Parks and Rec   Adult Beginners                       Feb 2^nd &16^th                     Sundays                          3-4:30PM                 Chris and Nicole Dew instructors

West Fargo Parks     Men’s League                                          4/7 – 5/26                           Brunsdale Park               5 courts (Reservation request needed)

West Fargo Parks     Women’s   league                                  4/3 – 5/29                           Rendezvous Park           5 courts (Reservation request needed)

West Fargo Parks     Beginning Pickleball                             1/14 & 1/21                       Rustad                  5-6:30       Chris and Nicole Dew instructors

West Fargo Parks     Youth Learn to Play                               1/23 & 1/30                        Rustad                  5:30-7       Clark Nelson and Terri Walker instructors

West Fargo Parks     Skills and Drills                                      2/5 & 2/12                          Rustad                  5:30-7       Clark Nelson

Amanda will create a calendar of where to play and options around the area. She will work with Ashley to build this using a template in Canva.

IT DIRECTOR: (CHRIS DEW)

Continuing to evaluate the appropriate software to maintain membership and tournament information.   

Chris reviewing Swish minor league software as a possible option. 

TOURNAMENT UPDATE:  

Chris will draft a tournament policy to ensure consistency.

Tournament ideas

• Tournaments between clubs
• Tournaments between towns
• PPA Style
• Mixed, doubles, singles

Aric Cai offered to create a short plan detailing the best way to reach more people.  The plan will include

• Advertising
• Social media
• Website improvements
• Marketing

Aric Cai recommended the FM PC invest in computers, cameras, podiums, etc. for a more professional experience.  Scott Archer suggested the FM PC request a secure room at Courts Plus prior to any equipment purchases and will reach out to Paul Wixo.

Action Items:

• Amanda will reserve Billiards for the FM PC general meeting Feb. 11, 2025
• Amanda will secure a taco bar for all FM PC members at the general meeting
• Scott Archer will reach out to Paul Wixo for a secure room to store equipment, computers, etc.
• Aric Cai will create a plan to reach more people and improve the FM PC website

UPCOMING BOARD MEETING: (February 11, 2025, 6:00pm at Courts Plus)

MOTION TO ADJOURN:

Geralyn made a motion to adjourn with Scott making a second motion.  Meeting adjourned at 7:27pm.

FM PICKLEBALL BOARD MEETING MINUTES:

DATE/LOCATION: 12/10/24     COURTS PLUS (6:00PM – 7:09PM)

MEMBERS PRESENT: Clark Nelson, Scott Archer, Amanda Logan, Neil Bosch, Ashley Baumler, Dan Bryant, Chris Dew and Lisa Lundberg via remote.

MEMBERS ABSENT: Dick Henderson, Geralyn Heitkamp

APPROVAL/CHANGES OF PREVIOUS MONTHS MINUTES:

Minutes from October 8, 2024, approved.

CALL TO ORDER/APPROVAL OF AGENDA:

The meeting was called to order by President Clark Nelson.  A motion was made by Scott to approve the meeting agenda and Neil made a second motion to approve.

REPORTS:

PRESIDENT: (CLARK NELSON)

 Clark stated that Neil Bosch, Dan Bryant, and Dick Henderson will resign from the board at the end of the year.   Board members recommended giving the retirees gift certificates from Scheel’s.

Amanda suggested we look for younger members to fill open board seats.  Clark noted the Board charter recommends an annual meeting to elect board members:

Vice President – Elect every two years

President – Elect every two years

Board members – As positions open

Clark asked for volunteers to plan a general meeting to elect members.  Criteria to be considered:

• 10% of Pickleball Club members must attend for an election to be valid
• Venue must be large enough to accommodate 30 people plus
• Timeframe, February or March
• Online open Q&A session a few days before the general meeting

TREASURER: (SCOTT ARCHER)

Current funds are $31,442.76.  Funds were up $1,460.11 over the last month with $613.35 in expenditures.

Shelly will help Scott create a detailed treasury report using QuickBooks. 

Clark recommended that we consult Shelly and Ashley about ledger review options.

• Do we need a tax audit?
• Is the annual report sufficient?
  • Possibly use the Courts Plus tax auditor to review books for the Pickleball Club

Options for how to spend club funds:

• Continue to create leagues
• Pay volunteers for their time

MEMBERSHIP DIRECTOR: (ASHLEY BAUMLER)

Ashley reporting 291 members with 6 new members.  Ashley suggested posting a request for new members in every newsletter.

Dan will hand off logo creation responsibilities to Ashley.  Currently using Canva, a dummy design program. Dan will provide sign on information to Ashely.

Ashley will extend the sweatshirt offer with Customink.com through the end of the year.  Must have a minimum of 30 orders.

CORPORATE MEMBERSHIP/SPONSORS: (DAN BRYANT)

 Current Business Sponsors:

• First Class Mortgage
• Nodak Insurance
• Syvrud Chiropractic Clinic
• Logan Counseling
• Beyond Painting
• Shout Your Name Web Design
• West Fargo Park District
• Fargo Chess Club

PARKS AND RECREATION DIRECTOR: (SCOTT ARCHER)

Fargo Sports Center will open January 9^th with an open house January 16^th.  They were without direction and reached out to the FM Pickleball Club (Scott) for support.

Nichole, Chris, and Alice will support training during January 16^th open house.  The FM Pickleball Club approved a stipend of $50 for each trainer.

Scott met with Paul Wixo and believes they will be good partners.  The Fargo Sports Center has agreed to hang an FM Pickleball Club Banner in their facility.

Court fees will be $16/hr without membership.  Fees may vary depending on reservation and time of day.  There are four courts available for reservation and two courts open at all times.

Courts and Pints have started to build but have no interest in working with the FM PB Club.  They intend to open for play March 2025.

The Wellness Center has plans to put in 8 courts but have not responded to the FM PB Club.

ACTIVITIES UPDATE: (AMANDA LOGAN)

Courts Plus

• Open PB nights.
• Sunday Night “Frozen Frenemies” Ladder league
  • Must have DUPR account linked to their GPN at 2.75 and above
• King/Queen of the Court League
  • Must have DUPR account linked to their GPN at 4.0 and above

Fargo

• Tuesday mornings Sr. Ladders – In review with FPD
• Kings Court Monday evenings – In review with FPD

Moorhead

• Adult Open Pickleball at Community Life Center in Good Shephard Church

Amanda will create a calendar of where to play and options around the area.  She will work with Ashley to build this using a template in Canva.

IT DIRECTOR: (CHRIS DEW)

Continuing to evaluate the appropriate software to maintain membership and tournament information.     

Chris reviewing Swish minor league software as a possible option. 

TOURNAMENTS UPDATE: (CHRIS DEW)

Chris will draft a tournament policy to ensure consistency.

Upcoming Tournaments:

• Crosses for Cameron/Garden of Healing charity tournament February 1, 2025
• West Fargo outdoor tournament February 8, 2025.
• Giving Hearts Pickleball Tournament at Rustad February 13, 2025.

SCHOOLS/NON-PROFIT DIRECTOR: (NEIL BOSCH)

Neil still has the podiums and will ask the high school if they’d like to donate them to the Pickleball Club.  Neil will ask Dee to store them for us but will need to confirm we will have access.

Neil and Dick will develop a resource document for schools to review if they have interest.

Action Items:

• Chris Dew will develop a tournament policy for the board to review
• Clark will compile a list of volunteers to set up a meeting for board elections
• Scott will request oversight direction from Courts Plus tax auditor
• Amanda will create a calendar of where to play and options in the area
• Neil/Dick will develop a resource document for high schools

UPCOMING BOARD MEETING: (January 7, 2025, 6:00pm at Courts Plus)

MOTION TO ADJOURN:

Dan made a motion to adjourn with Scott making a second motion.  Meeting adjourned at 7:09pm.

FM PICKLEBALL BOARD MEETING MINUTES:

DATE/LOCATION: 10/8/24       COURTS PLUS (6:00PM – 8:09PM)

MEMBERS PRESENT: Clark Nelson, Geralyn Heitkamp, Scott Archer, Amanda Logan, Neil Bosch, Ashley Baumler, Dan Bryant, Chris Dew and Lisa Lundberg via remote.

GUEST MEMBER: Shelly Finney attended as a guest of Scott Archer.   

MEMBERS ABSENT: Dick Henderson

APPROVAL/CHANGES OF PREVIOUS MONTHS MINUTES:

Minutes from September will be adjusted to state “Store policy in Google drive”.  Scott made a motion to approve as amended and Geralyn made a second motion to approve.

CALL TO ORDER/APPROVAL OF AGENDA:

The meeting was called to order by President Clark Nelson.  A motion was made by Amanda to approve the meeting agenda and Scott made a second motion to approve.

REPORTS:

PRESIDENT: (CLARK NELSON)

Clark introduced Shelly Finney as a guest of Scott Archer.  Shelly has a degree in accounting and will help Scott create a more detailed treasury report with an introduction in the use of Quick Books.

Clark stated that Neil will resign from the board at the end of the year.  Board member tenure is as follows:

President – 2 years

Vice President – 2 years

Treasurer – 3 years

Board of Directors – 3 years

Amanda suggested members of the Pickleball Club meet at Billiards to vote in new board members.

Clark asked for the start dates of all board members and will create a plan of action.

TREASURER: (SCOTT ARCHER)

Current funds are $29,529.00.  Funds were up $1,100.00 over last month with $383.00 in expenditures.

MEMBERSHIP DIRECTOR: (ASHLEY BAUMLER)

Ashley reporting 305 members, up 7 members from last month.  We have 8 business members, no increase from last month.  Ashley suggested sending reminders to those memberships that will expire soon as they will not automatically renew.

Ashley recommended the $30 cost of a membership remain the same but proposed a discounted $20 membership for students.  All those 22-years-old and younger would apply.

Scott suggested dedicated court time for college and younger students.

Chris proposed waiting until new software is acquired to update pricing in the system.

Ashely will send out a news flash via email regarding Battle of the Paddle tournament at Rustad Friday, October 18, 2024.

CORPORATE MEMBERSHIP/SPONSORS: (DAN BRYANT)

No new discussions about potential business sponsors or making business sponsor banners.

PARKS AND RECREATION DIRECTOR: (SCOTT ARCHER)

Fargo Sports Center is still under construction but on track to open January 2025.   Scott has reached out to the events manager for the new sports center but has received no information as yet.

There has been no mention of converting the tennis courts at South Fargo into pickleball courts.

Tintes plans to resurface the pickleball courts 2026.

Rendezvous Park is scheduled to be done in 2024 pending any weather issues.

Trevor Magneson wants to do more things in the Moorhead courts.  The courts in the old Family Fare building are conducive to youth programs.  Trevor has proposed a skills and drills program to be held at the Good Shephard church and has asked Clark and Scott for their help.

Eight people are interested in becoming trainers in Moorhead and West Fargo.  Clark will create a schedule and request that Trevor start a training catalogue.

ACTIVITIES UPDATE: (AMANDA LOGAN)

Wednesday beginner sessions are done for the summer.  Amanda recommended the Moorhead courts as an option for beginners to get more playing time.  The 2.5 players need another option to play as Fargo courts may be too competitive for them.  Marjori may have some advanced players that could transition to Scott’s group opening space for beginners.

Sunday ladder league is going well and is very competitive with 30 players plus 5 or 6 standby every week.  Scott reported the prepayment process is working well.

Amanda reported that we can’t rent courts at Courts Plus and charge $5 for play because we are not catering to the FM Pickleball Club. Amanda will ask Wayne for more information and if players need to be Courts Plus members.

Regarding adaptive pickleball, Hope Inc. is off the table.

Amanda is planning a couple of clinics in January with a trainer from the Cities.  She will work with Wayne on details.

IT DIRECTOR: (CHRIS DEW)

Continuing to evaluate the appropriate software to maintain membership and tournament information.  GPN won’t work for memberships or running a tournament. 

Chris, Scott, and Clark will review software demo that can run tournaments. 

TOURNAMENTS UPDATE: (CHRIS DEW)

Tom and Trish are running the November Tournament at Courts Plus the day after Thanksgiving.

There are plans for a January tournament but we should consider other tournaments in the area before setting a date.  Chris suggested players may be experiencing tournament fatigue and this may account for lower than expected turn out.

The Pickleball Club has been approached by 3-4 charity tournament requests.  Chris will draft a policy to ensure we give the same response to all regarding charity tournaments.  He will have a first draft for review at the next meeting, November 5^th.

SCHOOLS/NON-PROFIT DIRECTOR: (NEIL BOSCH)

Neil still has the podiums and will ask the high school if they’d like to donate them to the Pickleball Club.  Neil will ask Dee to store them for us but will need to confirm we will have access.

No one from the schools has responded to Neil or Dick regarding pickleball as a Physical Education option. 

Neil and Dick will develop a resource document for schools to review if they have interest.

Action Items:

• Chris, Clark, and Scott will review software options that will capture memberships, duper data, and run tournaments.
• Chris will draft a policy for charitable tournaments.
• Dan will continue to contact business sponsors.
• Neil and Dick will investigate if school will donate podiums and podium storage.
• Neil and Dick will develop a resource document for schools.
• Clark, Scott, Dan, & Dick volunteered to act as a committee to set long term goals for the treasury money.
• Amanda will ask Wayne why we can’t rent courts and charge $5 for play.

UPCOMING BOARD MEETING: (November 12, 2024, 6:00pm at Courts Plus)

MOTION TO ADJOURN:

Scott made a motion to adjourn with Geralyn making a second motion.  Meeting adjourned at 7:09pm.

FM PICKLEBALL BOARD MEETING MINUTES:

DATE/LOCATION:  9/10/2024 Courts Plus (6:00-7:30)

MEMBERS PRESENT: Clark Nelson, Geralyn Heitkamp, Scott Archer, Amanda Logan, Neil Bosch, Ashley Baumler, Dick Henderson, and Dan Bryant and Chris Dew via remote.

MEMBERS ABSENT:

APPROVAL/CHANGES OF PREVIOUS MONTHS MINUTES:

Minutes from July and August approved with motion to approve made by Scott and a second by Dick.

CALL TO ORDER/APPROVAL OF AGENDA:

The meeting was called to order by President Clark Nelson.  A motion was made by Amanda to approve the meeting agenda, Geralyn making a second motion to approve.

REPORTS:

PRESIDENT: (CLARK NELSON) 

Clark made a motion to accept Lisa Lundberg for club secretary. All were in favor.

TREASURER: (SCOTT ARCHER)

Currently we are sitting with 28,723.62 funds. No upcoming expenses expected for next month. Geralyn made a motion to approve the budget with Amanda making a second motion.

IT DIRECTOR: (CHRIS DEW) Chris is continuing to work on appropriate software for membership and tournaments. These included: Swish (not robust enough), GPN (works for registration but not running a tournament), Courts Reserve (used more for a facility) and Pickleball brackets. Chris will visit with “Troy” (will get contact from Neil) from Grand Cities pickleball club and the software they use for their tournaments.

MEMBERSHIP DIRECTOR: (ASHLEY BAUMLER)

Ashley reporting 298 (+48) current members. Continued discussion on how to capture expired memberships and renewals. We have 8(+1) business member sponsorships.

Ashley will put together proposals for different types of memberships and their dues.

CORPORATE MEMBERSHIP/SPONSORS: (DAN BRYANT)

We will continue to thank sponsors and display their logos monthly on Facebook, FMPC Pickler (Newsletter), and during tournaments. 

Clark has added sponsors to Facebook page.

Clark and Scott suggested Dan contact the Rotary club. Chris and Dan will contact and attend their next meeting.

Neil also had information on Peppers Restaurant and their willingness to give a portion of their proceeds to FMPB.

Scott added that Dan should visit with ice on Broadway as a potential Business Sponsor and the Inforum as well. (not discussed)

No new discussions about potential business sponsors or making business sponsor banners to hang at outdoor courts and at Courts Plus. We will also ask for Tournament Sponsors and have banners to delineate between Business Sponsors and Tournament sponsors.

TOURNAMENT DIRECTOR: (CHRIS DEW)

 We decided to cancel our Fall Tournament, as Tom and Trisch are hosting one. We discussed a possible winter/spring tournament if the new Moorhead facility opens up or at the new Sports center.

Chris will put together a proposal on a policy for Charitable Tournaments.

The Convention and Visitors Bureau has offered us 500.00 for tournament use. 

ACTIVITIES DIRECTOR: (AMANDA LOGAN)

Hope Inc. are not looking to add another activity right now.

Amanda will investigate open play at Couts Plus.

The FMPC Sunday Ladder league has started running. The format is flexible, and registration is through GPN. This league is limited to FMPB Club members. There is a 5-dollar fee per night for this league. Scott is managing this league.

 Danny Sam is interested in volunteering for upcoming fall programming.

SCHOOLS/NON-PROFIT DIRECTOR: (DICK HENDERSON):

Dick has not had any response from the school’s Athletic Directors or Phys-Ed teachers. Dick will put together a resource document for the schools. Dick also discussed the tournament podiums and would like central storage for them. Neil and Dick will investigate a storage unit.

PARKS AND RECREATION DIRECTOR: (SCOTT ARCHER)

Scott has had continued discussions with Fargo, West Fargo, and Moorhead parks and rec (Please refer to his beautifully informant email)

Clark put together a contract and or policy about services provided by FMPB to the area Park and Rec facilities. (This should be entered into bylaws)

CLUB NETWORK DIRECTOR: (ASHLEY BAUMLER)

Ashley is reporting 800 followers on our FB page. She will investigate setting up an Instagram page for us as well to capture the younger players. Ashley will continue to monitor FB and other Cities Pickleball Club events to post and keep members updated on what’s going on in the area. Ashley will post September 15^th tournament results and add Scotts Park and Rec. info as well.

SOCIAL DIRECTOR: (AMANDA LOGAN)

Awards for mixed league to be held at Crooked Pint again.

NEXT MEETING DISCUSSIONS: (OLD/NEW BUISNESS)

Action Plans:

Chris-Continue to work on software for membership and tournaments.

Chris to draft policy, along with Neil and Clark, on charitable tournaments.

Dan to continue to contact business sponsors. (Inforum on Ice, Rotary, Peppers).

Neil and Dick investigate podium storage.

Dick to draft resource document for schools.

Clark to enter new park and Recs policy into the bylaws.

UPCOMING BOARD MEETING: (October 8^th, 2024, 6:00 at Couts Plus)

TO ADJOURN:

A motion to adjourn was made, all in favor. Meeting adjourned.

FM PICKLEBALL BOARD MEETING MINUTES:

DATE/LOCATION: July/09/2024 Courts Plus (6:00-7:30)

MEMBERS PRESENT: Clark Nelson, Geralyn Heitkamp, Scott Archer, Amanda Logan, Dan Bryant, Chris Dew via remote, Ashley Honl
Guest Member: Lisa Lundberg
MEMBERS ABSENT: Neil Bosch, Dick Henderson

APPROVAL/CHANGES OF PREVIOUS MONTHS MINUTES:
Minutes approved with motion to approve made by Ashley and a second by Amanda.

CALL TO ORDER/APPROVAL OF AGENDA:
The meeting was called to order by President Clark Nelson. A motion was made by Geralyn to approve the meeting agenda, Scott making a second motion to approve.

REPORTS:
PRESIDENT: (CLARK NELSON)
Clark introduced Lisa Lundberg, guest, to the board meeting. Lisa is considering the secretary position. Clark revisited the IN Forum article which had some negative aspects in regards to the Moorhead program. Clark did revisit with Trevor to assure him that the reporter took liberties and provided incorrect information.

TREASURER: (SCOTT ARCHER)
Currently we are sitting with 26290.85 funds. Outgoing payments Included liability insurance, Tape for tournament, Mail chimp and Misc. Geralyn made a motion to approve the budget and outgoing payments, with Amanda making a second motion.

IT DIRECTOR: (CHRIS DEW) Chris is continuing to work on appropriate software for membership and tournaments.

MEMBERSHIP DIRECTOR: (ASHLEY HONL)
Ashley reporting 250 current members, with 6 new members. Continued discussion on how to capture expired memberships and renewals. We have 7 business member sponsorships.

CORPORATE MEMBERSHIP/SPONSORS: (DAN BRYANT)
We will continue to thank sponsors and display their logos monthly on Facebook, FMPC Pickler (Newsletter), and during tournaments.
Clark will add logos to the Facebook page and feature a sponsor each month with a short write up.
Scott added that Dan should visit with ice on Broadway as a potential Business Sponsor and the Inforum as well.
No new discussions about making business sponsor banners to hang at outdoor courts and at Courts Plus. We will also ask for Tournament Sponsors and have banners to delineate between Business Sponsors and Tournament sponsors.

TOURNAMENT DIRECTOR: (CHRIS DEW)
We have now moved the World Championship Qualifier inside to Courts Plus. We have 10 participants signed up. We discussed how to capture more participants through social media and placing signs at Brunsdale, Tintes, and Courts Plus. Clark will take on that action plan. We also need to start thinking of dates for our Fall Tournament. The Convention and Visitors Bureau has offered us 500.00 for tournament use.

ACTIVITIES DIRECTOR: (AMANDA LOGAN)
Amanda discussed summer activities.
Pickleball kid’s camp went well and would like to continue the program for next year. Beginner sessions at Tintes has been well attended also.

The FMPC Ladder league has started running 6/6/24-7/25/24. The format is flexible and registration is through GPN. This league is limited to FMPB Club members. There is a 5 dollar fee per night for this league. Scott is managing this league.
Clark is interested in running a Skills and Drills camp again at Rustad
Amanda is looking into adaptive pickleball and will discuss with Hope Inc. (Bill)
Danny Sam is interested in volunteering for upcoming fall programming.

SCHOOLS/NON-PROFIT DIRECTOR: (DICK HENDERSON): No Report

PARKS AND RECREATION DIRECTOR: (SCOTT ARCHER)
Scott has had continued discussions with Fargo, West Fargo, and Moorhead parks and rec (Please refer to his monthly report attachment.) Scott has looked into permanent banners displaying FM Pickleball at Brunsdale and Courts Plus. This information is also included in the attachment. Banners not discussed at this meeting.
Clark will be drafting up a contract and or policy about services provided by FMPB to the area Park and Rec facilities.

CLUB NETWORK DIRECTOR: (ASHLEY HONL)
Ashley is reporting 800 followers on our FB page. She will look into setting up an Instagram page for us as well to capture the younger players. Ashley will continue to monitor FB and other Cities Pickleball Club events to post and keep members updated on what’s going on in the area. Discussion was made about a beginners FB page to increase beginners play and networking last meeting.

SOCIAL DIRECTOR: (AMANDA LOGAN) (COMMITTEE MEMBERS: CLARK NELSON, SCOTT ARCHER, JOLENE GRABANSKI, NICOLE DEW, AND GAIL AASEN)
Amanda is planning a FM Pickleball Member social night. Ideas were discussed about food, drinks, and music. Last meeting Clark suggested to tell our story of what we have all done the past 2 years to improve the PB community and why it’s important to belong to the club. Geralyn suggested Story Boards at the social events and tournaments. Geralyn also has a short history of how the club was started and its founding members, which Dick is one of them, given by Trish Cyr. Amanda is asking for 1200.00 for her budget. Possible dates July31st or August 7th. This is for club members only but others can come for a 15 dollars fee. They have moved it to a park shelter (250.00), music (400.00), and catering in chicken (350.00), (200.00 Misc.) and potluck for the rest.
A motion was made to grant Amanda the funds requested and all members were in favor.

NEXT MEETING DISCUSSIONS: (OLD/NEW BUISNESS)
* Continue discussion on how to capture expired memberships and renewals.
*Add Corporate Sponsor Logos to Facebook with feature.
*Dan to contact Broadway on Ice and Inforum for sponsorship.
*Business Banners for Sponsorship to hang and Tournament Sponsor Banners.
*Capturing participants for Qualifier with signs. Clark taking action plan.
*Adaptive Pickleball
*FMPB Banners for Tintes and Brunsdale.
*Policy/contract for providing FMPB services. Clark will take action plan.
*Ashley set up Instagram account to capture younger players.
*Facebook page for beginners.
*FMPB member social night date

UPCOMING BOARD MEETING: (DATE/TIME/LOCATION)
Next meeting to be determined
MOTION TO ADJOURN:
A motion to adjourn was made by Ashley with a second by Amanda. Meeting adjourned.

MEMBERS PRESENT: Clark Nelson, Geralyn Heitkamp, Scott Archer, Dick Henderson, Amanda Logan, Chris Dew, Ashley Honl 

MEMBERS ABSENT: Neil Bosch 

APPROVAL/CHANGES OF PREVIOUS MONTHS MINUTES: 

Minutes approved with the addition of Dick and Ashley accepting Director Positions voted on at last meeting. Motion to approve made by Scott and a second by Amanda. 

CALL TO ORDER/APPROVAL OF AGENDA: 

The meeting was called to order by President Clark Nelson.  A motion was made by Scott to approve the meeting agenda, Chris making a second motion to approve. 

REPORTS: 

PRESIDENT: (CLARK NELSON)  

Clark presented agenda and directed meeting with each Director presenting their information. 

TREASURER: (SCOTT ARCHER) 

Currently we are sitting with 26909.80 funds. Outgoing payments still needed; 1400.00 for Pickleball Brackets, 200.00 for Special Olympic social and for prizes for Spring League winners. Geralyn made a motion to approve the budget and outgoing payments, with Amanda making a second motion. 

IT DIRECTOR: (CHRIS DEW) 

Chris is continuing to work on appropriate software for membership and tournaments. He presented information on Pickleball Brackets and SWISH. 

MEMBERSHIP DIRECTOR: (ASHLEY HONL) 

Ashley is reporting 265 current members, with 11 new members since May and 3 new business sponsors. We have 18 memberships that expired in May and June. We will continue to try and capture expiring memberships and develop ideas to capture new members. With Amanda adding new memberships may be driven by the beginner classes and social play. 

CORPORATE MEMBERSHIP/SPONSORS: (DAN BRYANT) 

Dan reporting 3 new business sponsors. We will continue to thank sponsors and display their logos monthly on Facebook, FMPC Pickler (Newsletter), and during tournaments. Discussions about making business sponsor banners to hang at outdoor courts and at Courts Plus. We will also ask for Tournament Sponsors and have banners to delineate between Business Sponsors and Tournament sponsors. 

TOURNAMENT DIRECTOR: (CHRIS DEW) 

Chris is continuing to put last tournament into DUPR. He has over 500 matches to place. He is continuing to work on a better workflow to shorten the time entering the match information. We have now moved the World Championship Qualifier inside to Courts Plus. We discussed how to capture Volunteers, as many will be needed for this tournament. There is 175 different events. We also need to start thinking of dates for our Fall Tournament. The Convention and Visitors Bureau has offered us 500.00 for tournament use. 

ACTIVITIES DIRECTOR: (AMANDA LOGAN) 

Amanda discussed summer activities.  

Pickleball kid’s camp at Brunsdale starting Tuesdays 1-3:00, running 6/11/24-7/2/24. Camp is run by club members Terri Walker, Alice Swansen, and Susan Klabunde. 

 Beginner sessions are Wednesday’s 5:30 to-7:30 running 6/12/24-8/28/24.  Amanda and Neil will run the beginners/novice sessions. You do not need to be a club member and there is no cost for either of the activities. This will give new players the chance to meet others of their skill level and gain confidence in their game.  

The FMPC Ladder league has started running 6/6/24-7/25/24. The format is flexible and registration is through GPN. This league is limited to FMPB Club members. There is a 5 dollar fee per night for this league. Scott is managing this league. 

Clark is running a Skills and Drills camp at Rustad in June and July. 

Amanda is looking into adaptive pickleball and will discuss with Hope Inc. (Bill) 

SCHOOLS/NON-PROFIT DIRECTOR: (DICK HENDERSON) 

Dick has found a total of 6 nets now laying around in Courts Plus. Some of which do not have bags to carry them in. Dick has requested Courts Plus (Wayne) to order bags for them. We will keep them in the storage room up on the 3rd level. We did supply Kennedy School nets to borrow for PHY-ED, but needed them back for tournament play. Future discussions will be made to determine what is the best way to borrow out equipment to schools, churches etc. 

PARKS AND RECREATION DIRECTOR: (SCOTT ARCHER) 

Scott has had discussions with Fargo, West Fargo, and Moorhead for improving courts, assisting with leagues, signage of rules and regulations, and potential future courts in the FM area. (Please refer to attachment.) Scott has looked into permanent banners displaying FM Pickleball at Brunsdale and Courts Plus. This information and cost is also included in the attachment.  

CLUB NETWORK DIRECTOR: (ASHLEY HONL) 

Ashley is reporting 800 followers on our FB page. She also reported that over 100 people opened the newsletter within the first few hours. Ashley will continue to monitor FB and other Cities Pickleball Club events to post and keep members updated on what’s going on in the area. Discussion was made about a beginners FB page to increase beginners play and networking. 

SOCIAL DIRECTOR: (AMANDA LOGAN) (COMMITTEE MEMBERS: CLARK NELSON, SCOTT ARCHER JOLENE GRABANSKI) 

 Jolene Grabanski has organized an end of spring mixed leagues season gathering at Crooked Pint 6/12/24 at 6:00 PM. 

Amanda is planning a FM Pickleball Member social night. Ideas were discussed about food, drinks, and member’s only shootout. Clark suggested to tell our story of what we have all done the past 2 years to improve the PB community and why it’s important to belong to the club. Geralyn suggested Story Boards at the social events and tournaments. Geralyn also has a short history of how the club was started and its founding members, which Dick is one of them, given by Trish Cyr. Amanda is putting together a budget for the social night and possible dates as July 17th or 24th at Brunsdale. 

NEXT MEETING DISCUSSIONS: (OLD/NEW BUISNESS) 

The Forum has been doing some information collecting on pickleball in the area. We discussed visiting with them. Geralyn suggests Dan visit with them about being a business sponsor and giving us some PR.

UPCOMING BOARD MEETING: (DATE/TIME/LOCATION) 

Next meeting will be 7/9/2024 at 6:00PM at Courts Plus 

MOTION TO ADJOURN: 

A motion to adjourn was made by Geralyn with a second by Scott. Meeting was adjourned. 

BOARD MEMBERS PRESENT: Dan Bryant (via audio), Chris Dew, Clark Nelson, Neil Bosch, Amanda Logan, Scott Archer, Geralyn Heitkamp. MISSING: Ashley Honl and Dick Henderson.

CALL TO ORDER: President Dan Bryant called the meeting order and presented the agenda.

AGENDA:

1. Approval of minutes from 04/09/2024
2. Treasurers Report
3. Resignation of Board Officers/ Officer Change
4. Board Member Roles
5. Use of Funds
6. Kennedy School Update
7. Member Update
8. Website Update
9. League Update
10. Tournament Update
11. Park Districts Update
12. Special Olympics Update

Approval of Minutes; Scott made a motion to approve the minutes of 04/09/2024, Geralyn second the motion. All in favor.

Treasurer’s Report; Tournament expenses still coming in but estimated to be 7,500 dollars, including software, and income from tournament estimated to be 5,000 dollars. Current balance, as of 05/13/2024 is 30,959.69.  Neil made a motion to approve the treasurer’s report; Amanda second the motion. All in favor.

Resignation of Officers/ Officer Change: Teri Walker has resigned as Board Secretary. Geralyn volunteered to be interim secretary. Position will be offered on the FM Pickleball Club website. All in favor. Dan Bryant is resigning from President Position but will stay on the board as Director of Corporate Membership/Sponsorship. A suggestion was made by Dan to appoint Clark as new president; Amanda approved the motion; Geralyn second the motion. All in favor. Clark accepted Position of President.

Board Member Roles; Clark has further defined the roles and responsibilities of each committee. The development of these committees will allow a better work flow to attain our goals as a Premier Pickleball Club in the FM area. The Director of each committee will report progress at each meeting, and will have the authority to problem solve any issues that arise. These roles are a starting point and will be refined over the next few months. The following Committees and their respective Directors were assigned, voted on, and all were in favor.

1. President/Vice President/Secretary/Treasurer- Officers of the Club

Clark Nelson/ Geralyn Heitkamp/ Geralyn Heitkamp/ Scott Archer

2. IT Director (Chris Dew)
3. Membership Director (Ashley Honl)
4. Corporate Membership/ Sponsorship (Dan Bryant)
5. Tournament Director (Chris Dew)
6. Activities Director (Amanda Logan)
7. Schools/Non-Profit Outreach Director (Dick Henderson)
8. Parks and Recreation Director (Scott Archer)
9. Club Network Director (Ashley Honl)
10. Social Director (Amanda Logan)

The Directors will pick their committee members, which can be filled by members of the FM Pickleball Club.

Use of Funds; Discussion had regarding fund usage; FM Pickleball Club is working on building 16 more courts with the Fargo Park Board at Kennedy site. Renting courts for league play. Hosting a World Pickleball Championship Qualifying Tournament. Hosting a Social Night of play and food at no cost to FM Pickleball Club Members. (Dan, Chris, Amanda)

Member Update; Continue to work on software for automatic renewal. Currently we have 254 members registered. Continue to offer “Members Only” events or discounts. (Clark)

Website update will be deferred as Ashley unable to attend meeting tonight.

League/ Park District Update; Spring Fling, scheduled and flex happening now. Ladder league will be starting June 6^th thru July 25th, Tintes will be starting June 3^rd.  Moorhead attempting to set up leagues and asking for the Boards help in doing so. (Scott, Clark, Amanda)

Tournament Update; 178 players participated in the Paddle Palooza Tournament. Chris is continuing to improve proficiency and workflow. More Volunteers needed. Dates for upcoming World Championship Qualifier July 31st^st thru 4^th tentatively. (Chris)

Special Olympics; So far Clark is aware of 3 FM Pickleball Members signed up for Saturday and 10 for Sunday. Will bring our Tourney volunteer shirts to wear or any FM Pickleball gear you have.

UPCOMING BOARD MEETING: JUNE 14^TH, 6:00, COURTS PLUS MEETING ROOM.

MOTION TO ADJOURN: Amanda motioned and Neil second the motion. Meeting adjourned.

Board Members Present: Dan Bryant, Chris Dew, Neil Bosch, Clark Nelson, Dick Henderson, Geralyn Heitkamp, Amanda Logan, Scott Archer, Ashley Honl, and Terri Walker.

Secretaries Report: Terri Walker

Motion made and passed to accept the minutes as written.

Treasures Report: Scott Archer

Motion made and passed to accept the report as presented.

Committee Roles :

Clark volunteered to further define the roles and responsibilities of each committee. This will be an agenda item for May’s meeting.

Kennedy School Update: Dick Henderson

Four pickleball nets were donated to Kennedy School / Emily Holland.

Member Update: Clark Nelson

·  257 Members Current

·  59 members past due in Jan/Feb

·  9 in members past due in March

·  31 members will become due in April

·  47 new members this year!

Discussion of outdoor play / etiquette

·         Motion made and passed to place a paddle rack on each set of three courts at Brunsdale.

·         Dick and Neil will work with the Park Board to establish new signage with rules and play etiquette during the busy times of the day which is usually early morning and again at 5 pm.

League Update / Sunday: Scott

Participation has been great on Sunday evenings with all 30 spots filled. League play will continue till May.

Tournament Discussion: Amanda

·         Amanda asked board members to volunteer for a shift on Saturday or Sunday.

·         Two additional nets will be needed for the tournament.

·         The FM Pickleball wearables will be used as additional door prizes.

Park Districts: Clark

·         WF Leagues

We’re going to need to support Logan at WF to set up league – Clark and/or Scott will assist in the setup,

·         Moorhead

Clark reached out to Trevor Magneson at Moorhead parks looking to see if we can develop a better relationship with them.   

·         Fargo

We have an opportunity to tour the new facilities on Fridays, we just need to contact them. Clark will reach out to schedule a tour.

FMCVB – FM Convention and Visitors Bureau – Clark

·          Clark met with the FMCVB to discuss how they can help Pickleball in the FM area.  They recognize the growth of the sport through their discussions at the national level.

·         In addition to help advertise and support for events they can help provide funding for projects.

• They are motivated to bring in visitors since the hotels pay tax to support the Visitors Bureau.

Special Olympics – Clark

·         Special Olympics is interested in having pickleball member’s volunteer. We do not know yet what roles are needed but Clark expects to hear by 4/15. The ND Summer Games will be held on May 18/19.

·         Decision made to move forward with communication and sign up of members to volunteer.

·         Discussion of providing $50 for appetizers for the crews who participate in volunteering.  This would be somewhat dependent on the number of people that sign up.

KVLY Interview – Chris

The interview went well. Three segments aired.

All board members were encouraged to read Geralyn’s proposed Board Job Description and Responsibilities along with the Corporate Sponsorship sample letter. Please bring suggestions and/or email board members prior to the next meeting.

Meeting adjourned.

Respectfully submitted,

Terri Walker

Secretary FM Pickleball Board.

Board Members Present: Dan Bryant, Geralyn Heitkamp, Amanda Logan, Scott Archer, and Terri Walker.

Visitor: Ashley Hohl

Via Phone: Chris Dew

Secretaries Report: Terri Walker

Motion made and passed to accept the minutes as written.

Treasures Report: Scott Archer

Currently, we have ~ $17,900.

Motion made and passed to accept the report as presented.

Scott to pay Pickleball brackets for monies due.

AED Grant

Scott has submitted grants for three AEDs intended for outdoor courts.

Brunsdale Dates for Leagues

• Fargo Park District and set up a meeting for 2/28 to discuss clinics and court usage.
• With the resurfacing of the Tintes courts, should secure dates/evenings at Brunsdale for the summer. Scott Archer to set up a meeting with the Fargo Park District to discuss clinics and court usage. Is the club able to provide clinics with Chris Dew as the instructor?
• Kids clinic
  • Terri is interested in doing this again.
  • The club did not need to rent courts, only to notify Fargo Parks that we were scheduling these along with appropriate signage.

• Suggestion to have more social activities, perhaps once a month for June, July, and August.

Action items / Follow ups.

• Dan asked Terri to send out periodic reminders of assigned action items.
• Terri emails follow up items to all board members periodically throughout the month.

Sunday & Monday Ladders

• The current ladder ends 2/25/24. Scott Archer will follow up with courts to extend the Sunday evening ladder league.
• Playtime scheduler has been successful in filling Monday evening play. Discussion of how to staff Monday evenings. Suggestion that we have a rotation. No decision at this time.

Tourney Dates for Championship Series + Pro for Clinic

• Looking at dates, hopefully prior to the 15^th of September.
• Chris Dew and Dan Bryant will follow up with potential dates.
• Once the dates are established, Chris Dew will publish dates on our website and Clark Nelson will contact members.

Tournament – Courts – FMPC Paddle Palooza

• Date: April 26, 27 and 28.
• AARP has donated $750 for this event. Event to be cobranded AARP / FM Pickleball Club.

• Scott to send AARP logo to Chris Dew.

• All members will be contacted via email with tournament details.

Potential New Board Members

• Danny Sam, Clark Nelson, Chris Dew, and Ashley Honl
• Geralyn Heitkamp will compose a letter of job responsibilities/expectations for potential new board members.

Dates for board meetings in 2024

• It was agreed to continue meeting at 6:00 pm on the second Tuesday of each month.
• Amanda to contact courts to reserve the room for 2024,

FM Pickleball Website

• Going forward, Chris Dew, Clark Nelson and Ashley Honl take responsibility for managing our website.

Go over roles and responsibilities for 2024

• All agreed to put this on hold until new board members were elected.
• Geralyn Heitkamp expressed interest in the Corporate chair position and will work on a Corporate Sponsorship letter and form.

Summer Flex League Proposal

• Clark Nelson proposed a summer flex league. Board members were in favor of the proposal with the following guidelines.
• Must be open to all Members.
• The board recommends both sessions be on set dates, as it is difficult to coordinate dates per player feedback.
• Needs to be positive revenue generation for the club.
• Dan Bryant to contact Clark Nelson

The meeting was adjourned.

Respectfully Submitted,

Terri Walker

Board Members Present: Dan Bryant, Neil Bosch, Dick Henderson,  Scott Archer, Thomas Ugelstad,  and Terri Walker.

Guest: Chris Dew via phone call

Secretaries Report: Terri Walker

Motion made and passed to accept the minutes as written.

Treasures Report: Scott Archer

$17,487 – Total income

273 – Membership

Motion made and passed to accept the report as presented.

Ladder League: Scott Archer

The ladder league has gone well. The last date for this year is December 17. The league will resume January 7, 2024

Tournament Discussion

The next planned tournament is March 30 and 31. AARP will provide $750.00 toward sponsoring this tournament if we decide to do this. The club in return would put up a banner. More discussion to follow at the January meeting.

Prep for the New year:

• Auto renewal will send email to all members
• Newsletter discussion with link to all minutes.
• New board members to consider.

Dan Bryant presented the following goals/vision for 2024

Goals

• Provide increased value to the membership through tournaments, leagues, training, facilities and social events.
• Grow membership to 500 members in order to build club revenue and ultimately attract facility investment.
• Work to expand Pickleball into school and other non-profits, such as churches. 
• Develop expertise in running leagues and tournaments.
• Offer services (paid) – via technology and expertise – to other clubs / corporate functions / Parks and Recreations to run tournaments, training.
• Develop corporate sponsorship and value proposition with team building. 

1. Entice donations.
2. Develop facilities. 
3. Support corporate events (tournaments/ training)

• Deepen ties with West Fargo, Fargo and Moorhead Parks and Recreation’s to develop/manage facilities, coordinate events and provide services.

Search for Future Board Members, and structures for growth…

• Membership Chair
  • Develops/Manages club communication.
  • Establishes a customer Service desk.
  • Understands the importance of connection with and between club members.
  • Markets and communicates with potential new members.
  • Identifies potential future Board Members
  • Identifies member volunteers.

• IT Chair
  • Responsible for the software and data of the club
  • Works with software and potential contracted help to manage the clubs needs for tournament hosting, leagues, clinics, membership, etc.
  • Manages the oversight of the website and club communications such as email, texting, Facebook, and other forms of communications with Members and the public.
• Corporate Chair
  • Communicates with local businesses to promote pickleball as a team building exercise with offer to help host 
  • Encourages corporate sponsorship
  • Markets/sells our services for corporate / charitable events
• Club Network Chair
  • Monitors events in other clubs to:
  • Coordinates events to maximize event participation
  • Communicates our events out to other clubs
• Parks and Recreation / Facilities Chair
  • Manages relationships with Parks and Recreation
  • Identifies & communicates the needs of our members to Park Boards
    • Showing up at board meetings to speak
    • Helps to manage facilities & events for the Park Boards (ex. Rustad)
  • League Chair
    • Develops annual schedule and formats for leagues
    • Works with IT Chair to market & communicate leagues
    • Executes League play utilizing established technologies
    • Identifies potential new members
  • Tournament Chair
    • Develops annual schedule and formats for Tournaments
    • Works with IT Chair to market & communicate tournaments
    • Executes Tourney play utilizing established technologies
    • Identifies potential new members
  • Outreach Chair
    • Finds way to grow pickleball by utilizing our club resources
    • Works with schools and other non-profits to establish pickleball
      • Accumulates old nets and paddles to help establish pickleball in facilities  with available indoor space (ex. church gyms) 
      • Helps them learn how to tape the floors for play
      • Teaches them the rules and how to teach others
      • Identifies potential new members
    • President
      • Provides club direction/vision
      • Approves communications.
    • Secretary
      • Manages meeting notes / action items.
      • Approves communications.
    • Treasurer
      • Manages the money.

The goals will be discussed at January’s meeting.

Meeting adjourned.

Respectfully submitted,

Terri Walker

FM Pickleball Club Secretary

Board Members Present: Dan Bryant, Neil Bosch, Dick Henderson, Scott Archer, and Terri Walker.

Secretaries Report: Terri Walker

Motion made and approved to accept the minutes as written.

Treasures Report: Scott Archer

Motion made and approved to accept the report as presented.

Current Balance is ~ $15,467

New Business – Dan Bryant

• Members present acknowledged the resignations of Kathy Kirkeby and Wendy Mason.
• Nominations for new board members were discussed.

Tournament Recap/Discussion: (First Annual Fall Classic)

• There were software issues. Had requested help from Pickleball brackets via email on three separate occasions but did not get a response.
• Players requested that the notifications be turned off as it was distracting.
• All agreed this was a learning curve for the next tournament.
• Agreed that a committee should be formed now for the March 30/31 tournament. Dan and Neil volunteered with others being included later.

Sunday Night Ladder League

• Scott to speak with Oliver about additional times.
• Sunday evenings are well attended.

Tuesday / Thursday Play

• Suggestion to convert these evenings to a ladder league. At this time, the play will continue as “King of the court.”

Respectfully submitted,

Terri Walker

Fargo Moorhead Pickleball board secretary

Secretary’s Report: Terri Walker

Motion made and passed to accept the minutes as written.

Treasures Report: Scott Archer

Motion made and passed to accept the report as presented.

Tournament Discussion:

1. Will need help on Friday evening to mark/tape courts and put-up nets.
2. Volunteers will be needed for all three days. Amanda will coordinate. All board members are encouraged to help.
3. Will need to find additional nets.
4. Discussion as to how many balls to order and discussion of shirts for volunteers.
5. Motion made and passed to give medals to the consolation winners as well as first and second place winners.
6. Dan to investigate purchasing a backdrop.
7. Curtains on the back courts have been an issue.

Sunday evening Ladder League – Courts Plus

1. All has been going well. Lots of positive feedback.
2. The doors will now close at 9:30 instead of 9:00 pm. Thus, giving players more time to exit the building.

Merchandise

1. Some of the merchandise has not been selling as well as expected.
2. Prices were lowered on hats, visors, and towels.

Restfully Submitted,

Terri Walker

Secretary FM Pickleball Board

Board Members Present: Dan Bryant, Kathy Kirkeby, Neil Bosch, Dick Henderson, Amanda Logan, Scott Archer, Wendy Mason, and Terri Walker.

Guest: Chris Dew

Secretaries Report: Terri Walker

Motion made and passed to accept the minutes as written.

Treasures Report: Scott Archer

Motion made and passed to accept the report as presented.

Facilities Report: Dick Henderson

1. The new signs posted at Brunsdale discussion:
   • “Games are played to 11 and win by one!” – This is incorrect.
   • “Music is not allowed. Players should use ear buds if music is desired!” – Music is often played both in the morning and evenings.
   • We are not sure who provided this information to the Fargo Park board.
   • Motion made and approved to approach the Fargo Park board with suggestions of signage for play during busy times. Committee will consist of Dick, Scott, and Neil.

2. The squeegees and rollers need replacing.
3. Discussion of a shelter close to the pickleball courts.
4. The toilets (and access to water) have been locked.

Thursday evening Moneyball

1. Week one had 16 players.
2. Week two had 24 players.
3. Play will continue till 9/7/2023.
4. The club expressed appreciation to Chris Dew for his leadership.

Tournament Discussion:

1. Motion made and approved for tournament dates of Nov 11 and 12, and March 30 and 31, 2024.
2. The tournament committee will consist of Amando, Chris, Dan and Neil.

Meeting was adjourned.

Respectfully submitted,

Terri Walker

Fargo Moorhead Pickleball Board Secretary

Board Members Present: Kathy Kirkeby, Neil Bosch, Dick Henderson, Amanda Logan, Scott Archer, Thomas Ugelstad, Wendy Mason, and Terri Walker.

Guest: Chris Dew

Secretaries Report: Terri Walker

Motion made and passed to accept the minutes as written.

Treasures Report: Scott Archer

~$13,406 currently in our account

Motion made and passed to accept the report as presented.

Membership is currently ~ 220.

Summer Ladder league: Scott Archer

• The Fargo Park board, due to a couple of complaints, determined that they would not allow the requested extended hours of play for a second-ladder league. Our current arrangement (and payment) with the Fargo Park board currently is through 9/7/2023 and will be utilized for Money Ball play. Play is like a round robin format with three divisions, each with a cash payout. Motion made and passed. Chris Dew will send out instructions via the FM Pickleball Club Whats App.

Facilities Report: Dick Henderson

• New benches are in place at the Brunsdale courts and very much appreciated.
• Paddle racks are hung, with one at each set of three courts.
• Discussion of paddle rack etiquette.
• Having lights at Brunsdale would be desirable but would be very expensive.

Misc Discussion:

• Cole requested the club board members to help with upcoming lessons. This was discussed and declined.

Meeting Adjourned.

Respectfully submitted,

Terri Walker

FM Pickleball Board Secretary.

Board Members Present: Dan Bryant, Kathy Kirkeby, Neil Bosch, Dick Henderson, Geralyn Heitkamp, Amanda Logan, Scott Archer, Thomas Ugelstad, Wendy Mason, and Terri Walker.

Guest: Chris Dew

Secretaries Report: Terri Walker

• Motion made and passed to accept the minutes as written.

Treasures Report: Scott Archer

• ~$12,542.00 currently in our account.
• Motion made and passed to accept the report as presented.
• Total Membership: 213

Facilities Report: Dick Henderson

• There are a few courts with surface gouges.
• Discussion of paddle racquet etiquette and how to enforce.
• It would be nice to have court lightening at Brunsdale, but no lines were put in to accommodate. Dick will ask the park board if they would consider this in the future.
• Would like benches added to the south three courts.

Kids Drills and Play: Terri Walker

• This has been very well received.
• 10 + kids the first afternoon.

League: Scott Archer

Ladder League Play:

• All Thursday sessions are full. The end date for this session if July 20.
• Will consider two sessions next time of 5:30-7 and 7-8:30. This will accommodate more players.

Tuesday Drop In

• All is going well.

Tournament Discussion:

• Possibly looking at a date in September
• Troy Bouman from Grandforks/East Grandforks will run tournaments. Neil will call him to discuss.
• Amanda will also speak with Trish and Tom at Courts Plus.
• Geralyn, Scott, Dan, Amanda, and Neil volunteered to be on the tournament committee.

Misc. Discussion:

• Terri Walker was asked by a member if we would consider providing balls at Brunsdale. This was discussed and turned down.
• Newsletter: Will look to provide a newsletter, during the third quarter this year. The newsletter is a means to display business sponsors. More to follow….
• We have several great certified pickleball instructors. When asked, who do we refer the public to? Dan suggested that we add an area to our website.

Respectfully submitted.

Terri Walker

FM Pickleball Board Secretary

Members Present: Dan Bryant, Kathy Kirkeby, Neil Bosch, Dick Henderson, Geralyn Heitkamp,

Amanda Logan, Scott Archer, Sam Tadiparhi and Terri Walker

Minutes from last month:

 Motion made to approve.

• Courts Plus Tournament (April 2023) committee report:
•  Discussion of wait times between games, as some were better than others depending on court

availability.

• The cleanup went well.
• In need of a better way to hold back the curtains on the back courts. Would magnets work?

May suggest this to courts plus staff.

Tournament/league committee:

•  Suggestion made to plan for a summer tournament. All were in favor.
•  Thursdays at Brunsdale will be a ladder league using the Global Pickleball Network website. Six

courts will be reserved, for the first 24 players that sign up. Play will be determined by the

scores, wins and loses from the previous week. Scott Archer and Thomas Ugelstad are the

administrators for the website. Players can sign up each week and may opt-out at any time. Cost

is $5 per week.

• Discussion of court etiquette and how the paddle racks are to be used.
•  Starting Tuesday, June 2, evenings (6-8 pm) at Brunsdale will be three levels of play. A challenge

court, intermediate courts, and novice courts. This is open to all players not just club members.

Facilities Report:

• Motion made and seconded to ask Fargo parks to put up paddle racks and the club will pay for

half the cost. If the park board declines our offer, we will purchase one.

Treasures Report:

•  ~$18,000 – pending bills to be paid. Motion made and passed to approve the treasures report.

Respectfully submitted,

Terri Walker

FM Pickleball Club Secretary

Board Members Present: Dave Marsh, Twyla Anderson, Kathy Kirkeby, Neil Bosch, Kristi Syvrud, Dick Henderson, Rusty Papachek, and Terri Walker.

Minutes from last month’s board meeting were approved.

Presidents Report: Dave

• Outgoing board Member are Dave Marsh, Twyla Anderson, Kristie Syvrud and Rusty Papachek

• Dave presented the names of those nominated for 2023 board positions. A vote was taken with the following elected:

o Wendy Mason

o Scott Archer

o Amanda Logan

o Thomas Ugelstad

o Dan Bryant

o Geralyn Heitkamp

 Facilities Report: Dick

• Six indoor pickleball courts will be included in Phase 2 (2024) of the new sports complex being built south on 52 Ave.

• Lars stated that eight new outdoor courts (north of Hornbachers off Sheyenne) are in the planning stages – West Fargo

Membership Report: Kristie

• Approx. 210 active members

• 114 are new

Treasures Report: Twyla

• ~ $10266.00 in our account at present. There are some bills yet to be paid.

• Discussion of use of the current monies.

• Motion made and passed to donate $500.00 to the Great Plains food bank.

• Sandy Schob was given the check and will present it to the Great Plains food bank from the Fargo Moorhead Pickleball Club.

General Discussion

• Members would like to see the minutes published on the website

• We need to work with Samuel to publish the by-laws on the web site also.

• Suggestion made that the pickleball club do volunteer work. The new board will take this into consideration for 2023.

Respectfully submitted,

Terri Walker

Fargo Moorhead Pickleball Club Secretary

Members Present: Dave Marsh, Twyla Anderson, Kathy Kirkeby, Neil Bosch, Kristi Syvrud, Dick Henderson, Rusty Papachek, and Terri Walker

Minutes were approved from last month’s meeting

Presidents Report: Dave

• Search for new board members. The following folks have been approached and are willing to serve. Wendy Mason, Scott Archer, Amanda Logan, Thomas Ugelstad, Zach Felbar and Dan Bryant. Their names will be presented at the annual meeting along with the ability to add write in votes.

• The board members leaving are Rusty, Kristie, Twyla, and Dave.

• Plan for the annual meeting. Date: Monday, Dec 5.  Kristie will send out notice to all members. The place is yet to be determined. 

Tournament committee report: Kathy, Neil, Rusty

• Sunday evening League – Great response. 

• Motion made and passed to continue with the Sunday evening league. Jan 8 through March 26. Will be run as is currently. 

• Thursday early mornings at courts. Attendance has been good.

Facilities Report:  Dick

• Brunsdale: Discussion of additional benches, courts signs, and umbrellas in the walkway.

Membership Report: Kristie

• Current membership ~ 210

Treasures Report: Twyla

• Current balance ~ $10206.00

• Sam Tadiparhi has worked 50+ hours on our website. Motion made and passed to provide him with a check of $2500 for his services up to now. The board will continue to monitor the services that we are asking of him. 

• Discussion of how to spend the other monies.

  • Charity donation

  • Donation to the Park board

  • Purchase of ball machine

Website update:

• Business memberships that are not active should be removed.

• Discussion of levels of business membership.

• Discussion of adding merchandise to the website. T-Shirts, Caps, Visors

Rustad Clinic Opportunity January 21 – Kathy

• Dave and Twyla would work with the newer players

• Kathy K to find someone to work with the 3.5 level members.

•  

Respectfully submitted,

Terri Walker

Members Present: Dave Marsh, Twyla Anderson, Kristi Syvrud, Dick Henderson, Kathy Kirkeby, Neil Bosch, and Terri Walker.

No minutes to approve from the Sep Meeting.

Presidents Report / New Business:

•  Courts Plus has agreed to rent 4 courts for FM Pickleball play starting November 3 from 5:30 – 7:30 am. And continuing through Dec 29 except for Thanksgiving. This will be paid for by the club so will be free for members only. A motion was made and approved to rent for this time frame.
• Dave encouraged board members to seek other members who would like to serve on the board. Several names were suggested. Board members to bring names to the next meeting of those willing to serve.
• December meeting discussion
• Annual membership meeting.
• Provide a forum for all members to speak.
• Vote for new board members.

Tournament committee report:

·        No report at this time.

League committee report – Kathy and Neil

·        The wrap up to the summer leagues was very positive. Great turnout for league play and the challenge courts.

·        Rusty has secured Sunday evenings at Courts for league play starting Sep 25. Cost is $50 per team.

o   Women 6-7 pm

o   Mixed 7-8 pm

o   Men 8-9 pm

Facilities Report:

·        Dick reported that there is fiberglass in the cement of the new Brunsdale courts which appears as fibers coming through the surface. This will wear off.

·        The new design is very nice.

·        Suggestion made to ask the park board for more benches and bike racks for next summer.

·        The new facility on 52 Avenue is planning for six pickleball courts during phase two of the project.

Membership Report:

·        Kristie reported 62 new members since May.

·        Currently, there are over 200 members.

Treasures Report:

·        Twyla stated the club has a balance of approx. $10879.

·        Suggestion to purchase a “Storage box” to house squeegee, brooms, and additional paddles.

Our next meeting will be Wednesday, November 2, 2-4 pm. 

Respectively Submitted

Terri Walker

FM Pickleball Board Secretary

Members Present: Dave Marsh, Twyla Anderson, Kathy Kirkeby, Neil Bosch, Kristin Syvrud, Dick Henderson, Rusty Papachek, Dan Bryant, Sam and Terri Walker

Guest: Nate Young

Nate was introduced as the new Pickleball Pro at courts Plus. His position will start the end of August. He is planning on teaching lessons and scheduling times for drills as well.

 Presidents Report:

Dave thanked Kathy and Neil for the awesome job they have done in organizing leagues for the summer.

 League Committee Report: Kathy / Neil

·        Addressed bad court behavior. This should be handled on a one-on-one basis.

·        Dan suggested that scores be posted each week.

·        Monday night league has been quite successful.

·        Thursday Challenge Night – This has been well attended.Play will continue until the courts are all closed for resurfacing.

·        Motion was made and approved to start another league on Monday evening. Women, Men and a true mixed league. An additional 2 six weeks, going through Sep 12.

 Tournament committee report:

·        Rusty and Dan will meet in the near future. Dave volunteered to help as well.

Facilities Report: Dick

·        Signage will be put at Brunsdale regarding the construction.

·        Once the concrete is poured, it needs to sit for a month.

Membership Report: Kristie

·        Around 175 active members.

Treasures Report: Twyla/Kristie

·        ~ $7900 are currently in our account.

·        Planning to find an Ice cream truck for the last night at Tintes Park. Sep 12. Each FMPB Club member will be provided one free treat. And treats will be available for purchase for family and friends. Kristie has contacted a few for pricing. Terri suggested Kathy Bolme’s sister and will provide Kristie with the contact information.

New Business:

Sam – FM Pickleball Website

·        Sam suggested that he use “word press” instead of square space.

·        Sam’s email is FMPickleballmanagment@gmail.com

·        Twyla to work with Sam for payment criteria – such as payment for more than one member.

·        Suggestion of a link to Play time scheduler

Rusty

·        Discussion of the Logo change. Rusty presented several.

·        Looking at 2023 to make changes.

 Respectfully submitted,

Terri Walker

Secretary

Members Present: Dave Marsh,  Twyla Anderson, Kathy Kirkeby, Neil Bosch, Rusty Papachek, and Terri Walker

 League Play Discussion:

·        Monday Ladder League has been a great success. Lots of positive comments.

·        Motion made and passed to continue Monday league play for an additional 6 weeks at Tintes Park – August 6-Sep 12. Continue with the current time slots.

·        Cost will be $20.00 but open to pickleball members only.

·        The mixed division will be a true “Mixed” division and set up as a round robin.

End of league gifts/prizes were discussed:

·        Gift Cards to Rusted and/or Courts

·        Dairy Queen

·        Coffee

·        We could spend 300-400 dollars.

Respectfully Submitted,                                            

Terri Walker

Fargo Moorhead Pickleball Board Secretary

Members Present: Dave Marsh, Twyla Anderson, Kathy Kirkeby, Neil Bosch, Kristin Syvrud, Dick Henderson, Rusty Papachek, Dan Bryant, Terri Walker

Guest: Oliver Summers

Corrections to last month’s meeting minutes

·        Rusty Papachek’s name correction

·        Thomas Uglestad listed a visitor.

Oliver provided an update on Pickleball at Courts:

·        They are currently hiring a pickleball instructor.

·        There are now six permanent courts marked for pickleball.

·        He has reached out to Trish and Tom for their expertise in running tournaments.

·        Discussion of ideal times/months for tournaments/play.

o   November, Dec and January are the quietest.

o   After hours are available upon request.

·        Oliver can be reached at Osummers@courtsplus.org

Presidents Report:                    

·        Dave encouraged the board members to think about new members to the 2023 board.

·        Discussion – Do we put together a search committee for new board members?

League committee report:

·        Ladder Leagues having been going well. Play have begun to even out.

·        Challenge court on Thursday evening has been well attended. New Player are showing up at 5 with one of the board members doing some instruction.

Facilities Report:

·        Brunsdale renovation to begin July 10

·        There maybe a few days where the courts may not be available.

·        New courts will be constructed first then the resurfacing of all courts.

Membership Report:

·        150-155 Active members.

Treasures Report:

·        Current Balance of ~ $7900

Tournament committee report:

·        With Tim gone this position is open.

·        Rusty and Dan expressed interest in filling this spot.

Other Business:

·        September would be ideal for a picnic, after the Brunsdale renovation is complete.

·        Ideas of a food truck or an ice cream truck.

Respectively Submitted,

Terri Walker, Secretary

Members Present: Dave Marsh, Tim Fiechtner, Twyla Anderson, Kathy Kirkeby, Neil Bosch, Kristin, Syvrud, Dick Henderson, Terri Walker. Visitors: Dan Bryant, Rusty Papachek and Tom Ugelsted.

Old Business:

·        Minutes were approved from last month’s meeting.

Presidents Report:

·        The Horace courts now have an active league playing twice a week.

·        Motion made and passed to amend bylaws Article 9 (Finance) to allow the treasure to approve up to $200.00 without the board approval.

·        Motion made and passed to update the bylaw wording from “ensure” to inure.” The updates will be made to the following:

o   Article 3 Section 3

o   Article 9 Section 1

·        Motion made and passed to change wording of Article 5 Section 1 from “up to four (4) directors” to up to six (6) directors.”

·        Dave made a motion to approve the addition of Rusty Papacheck and Dan Bryant to the board. The motion passed.

League committee report:

·        Kathy reported that there is a need for a bathroom at Tintes Park on Monday evening.

·        Discussion of ladder play.

·        Neil states that the challenge courts on Thursday evenings are going well. More players on the 3.6 and greater side than on the 3.5 and under. Discussion of the rules – two consecutive wins and then the team goes out.

Facilities Report:

·        Brunsdale renovation will start after July 4. Three new courts will be added on the north side with fences between. All courts will be resurfaced. Dick suggested that the committee establish “rules of play” for each court. If our committee does not the park board will.

Membership Report:

·        Currently 123 active members.

·        Total of 191 of active and inactive members.

Treasures Report:

·        Income of ~$610.00 this past month. Expenditures of $3000.

·        The balance currently is ~ $5700.

Tournament committee report:

·        Tim suggested that board members be present to help at tournaments.

·        Suggestion to plan ahead and publish dates on the website.

New Business:

Name change discussion of “Red River Pickleball Club.”

·        Motion made and carried to have an effective date of Jan. 1, 2023

Respectfully submitted,

Terri Walker

Members Present: Dave Marsh, Tim Fiechtner, Twyla Anderson, Kathy Kirkeby, Neil Bosch, Kristin, Syvrud, Terri Walker

 Motion made and seconded to approve the minutes from 4/7/2022

 Presidents Report:

·        We have rented courts at Brunsdale every Thursday evening 6-8 pm for ten weeks, beginning June 2 through August 4. This will be for members only. Tentatively looking at a challenge court play with the possibility of changing the format from week to week. To be decided.

·        Lance has asked the Pickleball club to run the next tournament at Rustad.

·        How to proceed with decision to hire a “web master.”

 Tournament committee report:

·        All agreed that the tournament was a success and thanked Tim for his expertise. 50-60

 teams participated. Tim will reach out to others to help with tournament preparations for any upcoming events.

·        An FYI….the senior games will be played at Courts Plus in August.

·        Chad Weisgram has verbally committed to fabricating pickleball nets and donating them to Courts Plus. Tim is in the process of providing all the specs. There is no timeline.

Facilities Report: No report.

 Membership Report:

·        63 members have renewed their memberships

 Treasures Report:

·        At the end of April, the total amount in our account was $8169. Upcoming expenses will include, square space, court rental for Thursday evenings and league balls.

League Report:

·        League sign up was a success. All pickleball club member will receive three balls for league play. When a “non-member” shows up to play, they will be given a voucher pending them joining the pickleball club. Once they join, they too will receive three balls.

·        Four courts at Brunsdale will be reserved for “member only” play on Thursday evenings beginning June 2 for 10 weeks. Decisions pending on the play format. Discussion: Challenge courts, beginner courts, Drills, Etc.

·        Discussion about end of season picnic.

 Respectively Submitted,

 Terri Walker

Fargo Moorhead Pickleball club Secretary

Members Present: Dave Marsh, Neil Bosch, Kristin Syvrud, Dick Henderson, Terri Walker

 Absent: Kathy Kirkeby, Twyla Anderson

 Meeting Minutes were approved from the last meeting.

 Presidents Report:

·        Dave met with Lance and Leah from the West Fargo Park Board. The courts at Tintus will be reserved for Pickleball at no cost to the club providing the public is welcome to play league. FM Pickleball members will be given a 24 hour window in which to sign up. After that the public can sign up to play as well. Games at Tintus will be a ladder style of play with three groups. Pool A, Pool B and Womens.

·        A motion was made and passed to rent courts at Brunsdale on Thursday evenings. This will be a challenge court play with rules and guidelines yet to be decided.

·        Discussion of liability insurance. Motion was made to stay with NoDak.

Tournament committee report:

·        Kristie has the tournament flyer for Courts Plus on 4/30/2022-5/1/2022

·        Tournament will include Intermediate, Advanced and Open for Mens, Womens and Mixed.

·        Discussion regarding the cost of tournament.

Facilities Report:

·        At this time the bids are out for the renovation of the courts at Brunsdale. Bids are due by April 14 and at that point will know more. Construction to start after July 4.

·        Fargo South is looking at possible building 4 pickleball courts. All in the planning stages at this time.

 Membership Report:

·        Memberships are still coming in.

 Treasures Report: No report currently.

 League committee report:

·        League play will begin Monday, May 30

·        Cost is $20

·        Each person will be given 3 balls.

 Respectively Submitted,

Terri Walker

FM Pickleball Board Secretary

Members Present: Dave Marsh, Tim Fiechtner, Kathy Kirkeby, Kristin Syvrud, and Terri Walker

Members Absent: Twyla Anderson, Neil Bosch, Dick Henderson

 Old Business:

Meeting Minutes from March 2, 2022 were approved.

 Presidents Report:

The focus of this meeting was discussing the upcoming league and tournament schedules. 

 Tournament committee report:

·        Tim reported that he had rented Courts Plus for Friday March 25 from 6-8 for the purpose of rating players that renewed their membership during the month of January. Kristi will send emails to each qualifying member inviting them to Courts to play and be rated by Tim.

·        Tournament plans for April 29, 30 / May 1 are on schedule. This will be a FM Pickleball Club run event. Discussion of how to handle payment.  It was suggested that we have the sign up on the Fargo Moorhead Pickleball web page. Kristie will reach out to Linda Boyd for her help until the new web master takes over. Mens and Womens play scheduled on Saturday with Mixed scheduled for Sunday. There will also be an Open division.

 League committee report:            

·        Kathy reported that she had reached out to the Sioux Falls league for ideas.

·        Planning for two sessions beginning the last week of May / first week of June. Second session to begin later in July.

·        Considering either Monday or Tuesday evenings…..no conclusion at this time. Tuesday evenings are already taken up with women’s golf. Kathy will investigate further.

·        League will be ladder play with three levels. Pool A, Pool B and Women. Looking to rent 6 courts. Anyone that does not make the initial sign-up list may be considered a sub and will play for free. Will need to put a cap on the number of subs.

·        Looking to reserve 4 courts at Brunsdale and 2 at Tintus.

 Facilities Report:

No facilities report at this time.

 Membership Report:

No Membership report at this time.

 Treasures Report:

No treasures report at this time.

 Respectfully submitted,

 Terri Walker

FM Pickleball Board Secretary.

Members Present: Dave Marsh, Tim Fiechtner, Twyla Anderson, Kathy Kirkeby, Kristin, Syvrud, Dick Henderson, Terri Walker. Absent: Neil Bosch.

 Old Business:

Minutes were approved from the last meeting.

 Presidents Report:

Dave presented the meeting agenda. It was approved.

Suggestion to think about new board members for next year.

 Tournament committee report:

Kathy stated that there will be a tournament scheduled for Friday April 29. Similar to last years event.

Tim is working on a three-day tournament at Courts Plus for April 29, 30 and May 1. Singles play starting on Friday evening, so the two events will not conflict. It maybe an opportunity for out-of-town folks to play in two tournaments.

Kathy is planning league play for this summer. One session starting June 1 and the second towards the end of July. Possibly thinking this would be a “ladder configuration.”

 Facilities Report:

Dick Henderson presented a Brunsdale update. A bid for construction will be on March 23 and awarded in May. An additional three courts added to the north side with lighting and walkways added to the current configuration.

 Membership Report:

General discussion included how to handle folks that want to sign up mid-way during the year. A motion was made to detour all requests to January. Motion passed.

 Treasures Report:

Treasure’s report was passed. Twyla spoke with the Park Board regarding the cost of renting/reserving courts permanently for 10 weeks. The cost was ~ $250.00. An individual event is $100.00

 General Discussion:

·        All Facebook requests will be accepted.

·        Tim is tentatively planning an event at courts to rate those members that signed up in January. There have been many inquiries. The event will take place after March 25. More to follow…..

·        Pending the upcoming tournaments, there was a motion made/passed to have a special meeting March 15, 9 am at Rustad. The agenda will solely focus on League discussions, tournament play and our website.

 Respectively Submitted,

 Terri Walker

FM Pickleball Board Secretary.

Members present:

Dave Marsh, Tim Fiechtner, Kathy Kirkeby, Kristin Syvrud, Terri Walker

 Old Business:

Secretary’s Report (Minutes) were approved from December 2021.

 New Business:

President’s Report:

·       Dave reached out to the pickleball clubs in Grand Forks and Sioux Falls to gather information as to what is working well for their clubs.

·       Dave spoke with the Fargo Park District about renting the Brunsdale courts for upcoming club events this summer.

 Tournament committee:              

·       Kathy spoke with Rustad. Currently there are no open weekends in March or April for tournament play.

·       Kathy reported that she had found additional committee members.  

·       Ideas were discussed for the upcoming year. Discussion included the number of tournaments, levels of play, ladder play, sites, etc.

 Membership Report:

·       63 memberships were received in January.

·       19 were new memberships and 44 renewals

 Facilities report:

·       Tim reported that Courts Plus will permanently line an additional tennis court (Court 5) for pickleball.

·       Temporary lines will be added to courts 6 and 7 for tournament play. This will help with wait times between games as this was a concern with the last tournament.

·       Tim is checking with Courts Plus about the possibility of a “Pickleball Membership” only.

 Treasures Report:

·       No treasures report this month.

 General Discussion:

It was agreed that we will meet again March 3 at 6:30. Meeting time was changed to 10 am.

 Respectfully Submitted,

Terri Walker