FM PICKLEBALL BOARD MEETING MINUTES:

DATE/LOCATION: 2/11/26   COURTS AND PINTS (6:06PM –7:41PM)

MEMBERS PRESENT: Jeremiah Walter, Ashley Baumler, Lisa Lundberg, Melinda Moffet, Tony Franzwa, Shawn Christianson, Shelley Finney, Scott Archer (via phone)

MEMBERS ABSENT: Joey Haynes; Kelly Kukowski

APPROVAL/CHANGES OF PREVIOUS MONTHS MINUTES:

A motion to approve meeting minutes from January was made by Shelley Finney and a second was made by Tony Franzwa.

CALL TO ORDER/APPROVAL OF AGENDA:

The meeting was called to order by President Jeremiah Walter.  

NEW BUSINESS

Code of Conduct:

• The board reviewed the FMPC Code of Conduct and clarified expectations for all members participating in league play or club-sponsored events
• Board members are responsible for:

• • Communicating conduct violations to the individual(s) involved
  • Administering consequences in alignment with the Code of Conduct posted on the FMPC website.

• Any disciplinary action must receive approval by majority board vote before being implemented

Review of Prior Vote:

• Confirmation that the board agreed last month to change the regular meeting date
• Change Approved:
  • Meeting moved from Tuesday to Wednesday each month
  • Time: 6:00 PM
  • Location: Courts & Pints

TREASURER: (Shelley Finney)

• Current FMPC Funds: $34,845.67
• Income (Last Month): $3,080.00
• Expenditure (Last Month): $1,063.69
• Net income: $2,016.31
• Monthly Expense: 5% Process fee for Stripe
  • $500 yet to be paid for Crosses for Cameron Tournament

MEMBERSHIP DIRECTOR: (Ashley Baumler)

Total Membership:

• 289 active members
• 17 new members added in the last 30 days
  • Need to set up auto-renewal for memberships

Business Memberships:

• Currently 5 Business Members
• Dakota Bank expected to join as a sponsor
• An FMPC member noted that Digi-Key may also be interested in becoming a sponsor

Sponsorship Discussion:

• Consider creating tiered sponsorship levels
• Possible idea: increase visibility with banners, signage, and more “Sponsored by…” recognition opportunities
  • Could help justify higher sponsorship contributions

Newsletter:

• Ashley requested any additions or corrections for the monthly newsletter to be submitted before January 15th

LEAGUES & EVENTS:

Event: Takedown Event Overview

• Elites (men and women) have been invited
• Teams may consist of men, women, or mixed groups
• First matches will begin on Sunday, Feb. 15th
  • Registration numbers are still low; an additional promotional post will be shared
  • Membership is required to participate; players may sign up for membership on-site
• Participation from women remains low, which may become a perception challenge

Sunday League & Open Play:

• Sunday league will continue regardless of conflicts (e.g., Super Bowl). Many players still want to play even during major events

Monday King and Queen of Court:

• Monday King and Queen of Court will continue for another 8 weeks
• Scott will assist with reserving courts for another 8 weeks  
• Ashley and Lisa will continue to run Monday Night Event

Summer Leagues:

• Evaluate formats and structure for summer leagues
• Court availability and reservation requirements
  • Need a confirmed list of days outdoor courts are available

• • Last year, Thursdays worked well at Brunsdale
• Consider launching another spring league at:
  • Tintes and Rendezvous

League Age Limit Discussion:

• No age limit for league or event play but the capability to compete will be evaluated on a case-by-case basis
• Explore the possibility of offering a youth league, pending interest

IT UPDATE:

Technology & Administrative Updates:

• Work continues to gather correct logins and access credentials for:
  • Club website(s)
  • Registration software
  • Other club-related platforms
• Shelley to compile a complete list of who has login and password access for all platforms billed monthly
  • Scott and Shelley will verify automatic charge settings associated with the club account
• Proposal to create a private FMPC folder for sensitive documentation and records that must not be publicly accessible but should be retained centrally

• Ability to log in and reserve courts for league play using a club login
  • Scott will distribute the login credentials to the team

Website and Software:

• Tony has identified an IT contact who is willing to assist with website maintenance and updates at minimal cost in exchange for gaining experience.

• • Goal: Attend next meeting
  • Opportunity for him to list “IT Director” experience on his résumé.

ACTION ITEMS:

• Ideas for summer leagues
  1. Consider indoor league for summer as well
• Determine what leagues will be scheduled next year
• Complete list of who has login and password access for all platforms billed monthly
• Invite potential IT contact to the March board meeting

MOTION TO ADJOURN:

Shelley Finney made a motion to adjourn with Ashley Baumler making a second motion. Meeting adjourned at 7:41pm.

UPCOMING BOARD MEETING: (March 11, 2026, 6:00pm at Courts and Pints)

FM PICKLEBALL BOARD MEETING MINUTES:

DATE/LOCATION: 1/13/26   COURTS AND PINTS (5:59PM – 7:39PM)

MEMBERS PRESENT: Jeremiah Walter, Ashley Baumler, Lisa Lundberg, Melinda Moffet, Joey Haynes, Kelly Kukowski, Tony Franzwa, Shawn Christianson, Scott Archer (via phone)

MEMBERS ABSENT: Shelley Finney

APPROVAL/CHANGES OF PREVIOUS MONTHS MINUTES:

A motion to approve meeting minutes from December was made by Kelly Kukowski and a second was made by Ashley Baumler.

CALL TO ORDER/APPROVAL OF AGENDA:

The meeting was called to order by President Jeremiah Walter.   

BOARD MEMBER INTRODUCTIONS:

Current and new board members introduced themselves, explaining their positions in the club and what the FMPC meant to them. 

Jeremiah will define all roles and breakdown responsibilities for each.  Members will be offered specific positions in future meetings, and the board will approve or disapprove by majority vote.

NEW BUSINESS:

Club Championship

The date for the club championship tournament will need to be changed due to conflicts with other scheduled tournaments.   

We have begun discussions about partnering with TNT to host a joint outdoor tournament, potentially aligned with the Longest Day Tournament. This could become a major summer event, featuring tents, vendors, and full collaboration between both organizations—creating one of the largest events of the season.

Joey Haynes has some background and insight into this concept as well.

The new date and location for the club championship is yet to be determined and will require more information and review.

Sunday Night League:  

• The Sunday night league will continue at the Fargo Moorhead Sports Center at 6:00 PM.
• Kelly will coordinate payment details with Scott; accounting information and the billing address are needed.
• League operations will continue as-is for an 8‑week session, with Shelley handling payment.
• Jeremiah will assist; Kelly can run the league for a couple of weeks, and Tony will help as well.
• Scott will enter the league into GPN, with the first week starting January 25th, excluding Super Bowl Sunday.
• Motion to continue Sunday night league passed by majority vote.

Tony’s New League Concept (Concept details may change)

Purpose

• Bring high‑level players back into the club.
• Create a competitive format that encourages improvement and engagement

League Structure

“Take Down” Format

• Two elite/high‑level players serve as the Take Down Court challenge team.
• Objective: Other teams try to beat the elites.

Entry & Payment

• First 6 teams to sign up pay $10 per player ($20 per team).
• Games are played to 15.

Payout Structure

• If the elites win all matches:
  • Each elite gets $20
  • Club receives $40
  • Remaining funds roll over to grow the main pot.
• Open play participants may pay $5 for a challenge opportunity.
  • If they win, they take the pot.

Eligibility & Competitiveness

• Challengers must be ½ point below the elite player’s DUPR rating to ensure fairness.
• 5.0 players would challenge for the full $250 pot once accumulated. Lower DUPR rated Elites would challenge for a smaller pot.

If the Elites Lose

• Other teams may continue attempting to beat the previous challengers score.
• If multiple teams tie, no winner is declared.

Pot Management

• Pots exceeding $500 move into a secondary pot or are held for league use.

Logistics & Operations

Membership Requirement

• Participants must be FMPC members.
• Consider offering free FMPC membership for elite players.

Location & Timing

• Will run at CNP.
• Goal start date: Sunday after the Super Bowl (TBD).
• Elites do not play open play—only scheduled challenge matches.

Scheduling & Sign‑Up

• Joey will work with Tony to schedule elites and set a consistent rotation.
• Signups will be handled through GPN.

Participation Notes

• At the club’s discretion, non‑DUPR players may be allowed.
• The first 6 teams registered are guaranteed a match with the elites.
• If matches finish early, additional teams may get a chance to play.

Next Steps

• Tony and Joey will prepare a bullet‑point outline of all details.
• The board will vote after receiving the finalized outline.

TREASURER: (Shelly Finney via email)

• Current FMPC Funds: $32,829.36
• Income (Last Month): $3,100.00
• Expenditure (Last Month): $2,906.70
• Net income: $540.48

MEMBERSHIP DIRECTOR: (Ashley Baumler)

• Total membership: 295 members, with 29 new members in the last 30 days.
• Business membership: 6 Business members
• Ashley requested any additions or corrections for the monthly newsletter be submitted before January 15.
• Ashley will remove the Club Championship date from the newsletter until a new date is confirmed.

PARKS AND RECREATION DIRECTOR: (Kelly Kukowski)

• Programs Offered: Youth, adult, and advanced sessions.
• Instructors: Currently we have 6 instructors and are seeking additional help.
  • Pay range: $20–$30 per hour
  • Typical session length: 2 hours
  • Ashley and Tony volunteered to assist.
• Instruction Planning:
  • Well-structured agendas are in place.  Kelly shared the written agenda with the board members via email.
  • 11 participants scheduled for Wednesday and 11 for Thursday.
  • Instructors may teach at FSC if they are employed by Fargo Parks.
• Program Expansion:
  • Potential expansion during summer months, depending on demand.
  • Programs will run as long as at least 4 participants register.

LEAGUE, PROGRAMMING, & OPEN DISCUSSION:  

League Scheduling

• Discussion was held regarding Thursday evening and Sunday afternoon league options.
  • Thursday: 8:00 a.m.–1:00 p.m., approximately $5 per participant (tentative).
  • Thursday evening: 6:00 p.m. skills and drills, led by Joey, Shawn, and Tony.
• Tony indicated availability to assist with Saturday or Sunday scheduling as needed.
  • Sunday morning: 10:00 a.m.–12:00 p.m. open play
  • Additional Sunday open play discussed for 1:00–3:00 p.m.

Skills & Drills

• Emphasis placed on beginner-focused skills and drills programming.
• Kelly confirmed an existing SOP for beginners.

Open Play

• The Board discussed the need to clearly communicate open play opportunities, especially for beginners.
• Payment method for beginner open play may require new options, as Venmo is no longer available.
• Proposed format includes the first 30 minutes dedicated to skills and drills.

Facilities & Court Reservations

• Tony will contact Paul Wixo to inquire about reserving courts on Sunday afternoons at FMSC.
• Board noted preference for reservations at CNP, consistent with the existing contract.  However, all resources will be considered.

Marketing & Member Resources

• Proposal made to include a FMPC resource table at club events.
• Jeremiah, Tony, and Joey will collaborate on a short instructional video covering:
  • Scoring procedures
  • DUPR overview and “how-to” guidance

Action Items

• Tony to follow up on court reservations.
• Tony will source quotes for software options that will provide membership management and renewal.
• Determine alternate payment method for beginner open play.
• Develop instructional video content.

• Jeremiah and Joey will review potential dates and outline the program for the annual club championship.
• Kelly will send Jeremiah a list of opportunities where support is needed.

UPCOMING BOARD MEETING: (Feb. 10, 2026, 6:00pm at Courts and Pints)

MOTION TO ADJOURN:

Joey Haynes made a motion to adjourn with Kelly Kukowski making a second motion. Meeting adjourned at 7:39pm.

FMPC ANNUAL MEETING MINUTES:

DATE/LOCATION: 12/16/25               COURTS AND PINTS (6:04PM – 7:20PM)

MEMBERS PRESENT: 41 Members in attendance

• Current Membership: 283
• Required Quorum: 10% (29 members)

CALL TO ORDER:

The meeting was called to order by President Clark Nelson

FINANCIAL SUMMARY:

• Current FMPC Funds: $34,000.00
• Income 2025: $24,341.00
  • Sources: League fees and membership fees
• Expenditure 2025: $24,194.00
  • $2,000 membership fee at Courts and Pints
  • Court Fees
• Net income: $200.00
• Introduced QuickBooks as the primary tool to manage club finances

MEMBERSHIP UPDATE:

• Current Membership: 283 members
  • 43 new members in the last month
• Six Business Sponsors:
  • Syvrud Chiropractic Clinic
  • Roof Maxx
  • Fargo Chess Club
  • Touchmark
  • Bell Bank
  • Progressive Weight Management
• Three free individual memberships will be given to each new business sponsor
• The Corporate Membership Director position is currently open

PARKS AND REC:

• Leagues have been very popular and will continue through 2026
• Training and classes are available for sign up through the Fargo Parks brochure
• FMPC had several volunteers for the Special Olympics and will look for more opportunities to volunteer in 2026

RECOGNITION OF BOARD MEMBERS WHO RETIRED IN 2025:

• Clark Nelson (President)
  • Submitted written resignation 12/16/25
• Amanda Logan (Former Activities Director)
• Geralyn Heitkamp (Former Vice President)
• Chris Dew (Former IT & Tournament Director)

NOMINATIONS FOR BOARD:

1. Scott Archer
2. Melinda Moffett
3. Kelly Kukowski
4. Jeremiah Walter
5. Shelley Finney
6. Shawn Christianson
7. Joey Haynes
8. Tony Franzwa

ELECTION OF OFFICERS:

President:

Jeremiah Walter was elected by majority vote. The motion to approve was made by Kathy Kirkeby and seconded by Judy Folden.

Vice President:

Scott Archer was elected by majority vote. The motion to approve was made by Kathy Kirkeby and seconded by Deb Mund.

Treasurer:

Shelley Finney was elected by majority vote. The motion to approve was made by Mary Ann Donnay and seconded by Barb Sinner.

Parks and Rec Director:

Kelly Kukowski was elected by majority vote. The motion to approve was made by Shelly Finney and seconded by Jennifer Fisher.

Members at Large:

Melinda Moffett was elected by majority vote. The motion to approve was made by Geralyn Heitkamp and seconded by Jennifer Fisher.

Shawn Christianson was elected by majority vote. The motion to approve was made by Judy Folden and seconded by Shelly Finney.

Joey Haynes was elected by majority vote. The motion to approve was made by Kathy Kirkeby and seconded by Mary Ann Donnay.

Tony Franzwa was elected by majority vote. The motion to approve was made by Sharon Nelson and seconded by Kathy Kirkeby.

RECOMMENDATIONS FOR 2026

• Leagues for players between beginner and intermediate skill levels
• Grow tournaments in the FM area
• Build the club with better social networking opportunities
• Update membership software for automatic renewal

ANNUAL MEETING PRIZE WINNERS:

$20.00 Courts and Pints gift certificate:

Gwen Witzel

Jose Figueroa

Mary Ann Donnay

Tony Franzwa

Heidi Odegaard

$50.00 Courts and Pints gift certificate:

Lisa Lundberg

Grand Prize, Pickleball Bag:

Kathy Kirkeby

MOTION TO ADJOURN:

Judy Folden made a motion to adjourn with Kathy Kirkeby making a second motion. Meeting adjourned at 7:20pm.

FM PICKLEBALL BOARD MEETING MINUTES:

DATE/LOCATION: 11/11/25               COURTS AND PINTS (6:02PM – 7:54PM)

MEMBERS PRESENT: Clark Nelson, Ashley Baumler, Lisa Lundberg, Melinda Moffet, Jeremiah Walters, Kelly Kukowski, Shelly Finney

MEMBERS ABSENT: Scott Archer

APPROVAL/CHANGES OF PREVIOUS MONTHS MINUTES:

A motion to approve meeting minutes from October was made by Ashley Baumler and a second was made by Kelly Kukowski.

CALL TO ORDER/APPROVAL OF AGENDA:

The meeting was called to order by President Clark Nelson.   

PROPOSALS & DISCUSSION:

PRESIDENT: (Clark Nelson)

Nominees to the Board

• President: Jeremiah Walters
• Vice President: Scott Archer
• Parks & Recreation Director: Kelly Kukowski (transition to Parks & Rec position has started)
• Members at Large:

• • Shawn Christianson
  • Tony Franswa
  • Joey Haynes

Proposal for Annual Meeting

• Date: December 16, 2025
• Time: 6:00pm – 8:00pm
  Current Membership: 283
  Required Quorum: 10% (29 members)
• Proposal/Request:
  Requesting $500 to cover food and prizes for approximately 30 attendees at the annual meeting.
• Details:
• Food: Assortment of appetizers and pizza
• RSVP: We will use the SurveyMonkey survey function to track attendance

Clark Nelson made a motion to vote on the requested budget for the annual meeting. Shelly Finney seconded the motion. The Board voted unanimously to approve a $500 budget for the annual party.

TNT Thanksgiving Tournament Sponsorship

• Proposed Sponsorship: $200–$300
• Concerns Raised:

• What does sponsorship mean?
• Need more details from Scott Archer on:
  • Advertising opportunities for FMPC
  • Benefits for FMPC and TNT

• Action:

• Melinda Moffet will talk with Scott Archer to clarify:

• • • • Advertising
      • Use of funds
      • Sponsorship benefits
• Motion: Clark Nelson moved to table this discussion until more information could be collected; Melinda Moffet seconded the motion

Crosses for Cameron

• Discussion Points:
  • Sponsorship of $5,400 required for member discounts
    • FMPC discount would be $20 off registration fee per participant
  • Jeremiah Walters will provide details considering other donation levels
    • Opportunities with lower donation levels: $1,000, $2,000, $3,000
  • Future Consideration: Develop policy for donations to non-501 organizations

TREASURER: (Shelly Finney)

• Current FMPC Funds: $33,802.00
• Income (Last Month): $4,870.00
  • Sources: League fees and membership fees
• Expenditure (Last Month): $4,196.00
  • Expenses include $2,000 membership fee at Courts and Pints
• Net income: $673.14

MEMBERSHIP DIRECTOR: (Ashley Baumler)

Club Membership Update

• Current Membership: 283 members
• Business Sponsors: Added Bell Bank, bringing the total to five business sponsors
  • Syvrud Chiropractic Clinic
  • Roof Maxx
  • Fargo Chess Club
  • Touchmark
  • Bell Bank
• Growth: 43 new members in the last 30 days

New Initiatives & Ideas

• Business Sponsor Benefit: Offer at least one free FMPC membership to each business sponsor
• Offer free pickleball event to a new business sponsor: Would include free lessons (court fees may apply if indoors)

Payment & Renewal Updates

• Auto-Renewal: Clark will explore adding Stripe auto-renewal starting January 2026
• Stripe Management: Jeremiah Walters will review the cancellation process to ensure it will be simple for members
• IF Auto-Renewal is activated: All members will be emailed noting this has been added for convenience

Newsletter Updates

• Include Summer Sizzle winners
• Add Annual Meeting details with RSVP link (also post on Facebook; we have 1,000 followers—send update again to bump visibility to the top)
• Add TNT Tournament information

TOURNAMENT UPDATE: (Clark Nelson)

Club Championship

• Suggested Date: Weekend of April 25th (indoors)
• Location: Courts N Pints (per existing contract)
• Format: Mixed, Men’s, and Women’s divisions
• Action: Clark Nelson will reserve Saturday and Sunday

Rotary Club Tournament

• Rotary Club would like the FMPC to run a tournament again (similar to last summer)
• Jeremiah Walters will work with Joey Haynes to gather details from the Rotary Club
• Rotary Club pays the FMPC a small fee for managing the event

PARKS AND RECREATION DIRECTOR: (Kelly Kukowski)

Moorhead: Kelly Kukowski met with Trevor to discuss and define a schedule

West Fargo:

Rustad

• Participating in Giving Hearts Day on January 31st.

Fargo:

Fargo Sports Center

• Focus remains on leagues and tournaments.
• Will explore the possibility of using all six courts for league play during after-hours.

      Courts Plus

• Added floor barriers between courts

Training:

• Kelly will schedule classes and work as a liaison between parks directors. Participants can sign up for classes that are published in the Fargo Parks brochure. Training dates will also be listed in the monthly FMPC newsletter.

IT DIRECTOR:

No Report

ACTIVITIES UPDATE: (Clark Nelson)

Social:

• Annual meeting date December 16, 2025

Leagues:

• Sunday afternoon, 3.5 and lower, Melinda Moffet leading
• Sunday Evening Winter ladder league, Scott Archer leading
• Monday Evening King of Court, Clark Nelson leading
• Thursday Evening Coed, Ashley Baumler leading

Action items

• Melinda will reach out to Scott Archer for more details regarding sponsoring the TNT tournament
• Jeremiah will provide details on the benefits of lower sponsorship levels for the Crosses for Cameron charity tournament
• Club will develop a policy for donations to non-profit organizations
• Clark will reserve courts for the April club championship at Courts and Pints

UPCOMING BOARD MEETING: (Dec 16, 2025, 6:00pm at Courts and Pints)

MOTION TO ADJOURN:

Melinda Moffet made a motion to adjourn with Shelly Finney making a second motion. Meeting adjourned at 7:54pm.

FM PICKLEBALL BOARD MEETING MINUTES:

DATE/LOCATION: 10/14/25               COURTS AND PINTS (6:02PM – 7:12PM)

MEMBERS PRESENT: Clark Nelson, Ashley Baumler, Lisa Lundberg, Melinda Moffet, Jeremiah Walters, Shelly Finney, Scott Archer

MEMBERS ABSENT:   Kelly Kukowski

APPROVAL/CHANGES OF PREVIOUS MONTHS MINUTES:

A motion to approve meeting minutes from August was made by Melinda Moffet, and a second was made by Scott Archer.

CALL TO ORDER/APPROVAL OF AGENDA:

The meeting was called to order by President Clark Nelson.   

REPORTS

Board Position Updates:

President: Jeremiah Walters has submitted his name for consideration.

Vice President: Scott Archer has expressed interest in the VP position.

Tournament Director: Joey Hanes, with a background in sports management, is being considered.

Member at Large: Shawn Christenson has shown interest.

Parks & Recreation Director: Kelly Kukowski will take over for Scott Archer. Scott will introduce Kelly to relevant contacts to facilitate connections with other park directors.

TREASURER: (SCOTT ARCHER)

• Current FMPC Funds: $33,730.00
• Income (Last Month): $1,450.00
  • Sources: League fees and membership fees
• Expenditure (Last Month): $1,800.20
  • Payments made to instructors
  • Stripe monthly processing fee

Notable Items:

• $1,408 Expense Refund: Due to court cancellation; refund initiated but not yet cleared.
• $1,920 Expense: Paid for Sunday Night Ladder League court fees; pending clearance.
• Projection: Expected to break even with league income throughout the year.

TOURNAMENT UPDATE:
No tournaments currently scheduled for the year. If a Tournament Director is appointed, a potential event may be scheduled for the second week of December.

Future Planning:

• Consider purchasing traveling trophies for men’s and women’s winners.
• Preference to host a tournament in spring, possibly outdoors.
• Club Championship deferred until spring.

Jeremiah Walters encouraged FMPC participation in the Crosses for Cameron Event (Jan 16–18):

• Friday: Juniors
• Saturday: All players rated 3.5 and above
• Sunday: Staggered championship rounds
• Venue: Courts and Pints
• Sponsorship Proposal: Jeremiah is requesting the club sponsor the courts at Courts and Pints.
  • Cost: $5,400
  • Member Benefit: $20 discount on entry fee
• Atmosphere: Carnival-style with activities like a dunk tank, knock-down bottles using paddles or pickleballs, etc.

MEMBERSHIP DIRECTOR: (ASHLEY BAUMLER)

Current Membership Count: 253 members.

New Business Membership: Touchmark has joined.

FMPC Business Memberships: Now totals four.

Member Communication:

• Ashley is sending a welcome email to new members outlining all club benefits.
• Monthly reminder emails are sent to members whose memberships are nearing expiration.

Newsletter: Scheduled to be sent out October 15th.

PARKS AND RECREATION DIRECTOR:(KELLY KUKOWSKI)

Moorhead: No response received.

West Fargo:

Rustad

• Participating in Giving Hearts Day on January 31st.
• Open play continues, but no additional programs.

Tintes

• Tintes resurfacing project remains undecided.

Fargo:

Fargo Sports Center

• Focus remains on leagues and tournaments.
• All six courts are available for tournaments, but only four are used for leagues. This limits FMPC’s ability to run leagues effectively.
• Scott will explore the possibility of using all six courts for league play during after-hours.
  • Sunday after-hours (starting at 6 PM) may be a viable option for league scheduling.

Courts Plus

• Scott requested floor barriers between courts, potentially branded with FMPC’s logo.
  • Scott suggested FMPC contribute toward the $1,600 total cost for eight barriers.

IT DIRECTOR: (Open Position)

• Clark will send Jeremiah specifications for the FMPC software and explore potential systems that could integrate with the current setup.
• Primary Concern: Automating membership renewals, especially as membership numbers continue to decline.
• The club may consider hiring a consultant to assist with software integration and renewal automation.

ACTIVITIES UPDATE: (CLARK NELSON)

Social:

• Annual Meeting: Proposed for December 16, 2025, at Courts and Pints.
  • Room is booked (per Jeremiah).
  • Budget proposed: $500 – Clark will prepare and submit to Scott.
    • Includes ordering pizzas and renting the room.
  • Quorum requirement: 10% membership.

Leagues:

• Mixed League:
  • Playoffs are in progress; season ended in September.
  • Championship game date TBD.
  • Payouts pending – refer to past notes for Clark’s requested amount.
• Sunday Afternoon League:
  • Full both weeks; 6 on waitlist this week.
  • Membership verification is challenging, using phone numbers to confirm.
  • Clark suggested adding two more courts if attendance remains high.
  • Target group: 3.0 and under; run by Melinda.
• Sunday Evening League:
  • Run by Scott; consistently 30 participants with a waitlist.
  • Held at Fargo Sports Center, attracting many new players.
• Monday Evening League:
  • 16 participants in the first week; expected to grow.
  • Two from this league have joined the FMPC.
  • Held at Courts and Pints; run by Clark.
• Weekday & Thursday Evening Leagues:
  • Still available at Courts and Pints.
  • Ashley will lead; Melinda and Kelly volunteered to assist.
  • Exploring new formats – Clark to discuss ideas with Ashley.

Training:

• West Fargo: Partially scheduled through year-end.
• Moorhead: Kids’ training dates are set.
• Fargo: Scheduled through year-end.
• Horace: Training completed for summer.
• Wellness Center: Scheduled through year-end; planning for Spring 2026 underway.

OTHER UPDATES:

• Banner at Courts and Pints:
  • Placement undecided; may go on mesh.
  • Courts wants uniformity for sponsor banners.
  • Banner design is still in progress or may use existing design.
• Chris Dew Sponsorship:
  • Requested $2,000 payment from FMPC before hanging the banner.
  • Discounted court rates to begin once payment is made.
    • Rates to be pro-rated until the banner is installed.
  • A new contract will be drafted to reflect these terms.

ACTION ITEMS:

• Clark will provide software information to Jeremiah for review
• Jeremiah will provide more information regarding the Crosses for Cameron event
• Clark will confirm banner payment and contract details with Chris Dew at Courts and Pints

UPCOMING BOARD MEETING: (Nov. 12, 2025, 6:00pm at Courts and Pints)

MOTION TO ADJOURN:

A motion to adjourn the meeting was made by Clark Nelson and a second was made by Jeremiah Walters.  The meeting was adjourned at 7:12pm

FM PICKLEBALL BOARD MEETING MINUTES:

DATE/LOCATION: 9/16/25   COURTS PLUS (6:01PM – 7:29PM)

MEMBERS PRESENT: Clark Nelson, Ashley Baumler, Lisa Lundberg, Melinda Moffet, Jeremiah Walters, Kelly Kukowski

MEMBERS ABSENT:   Shelly Finney, Scott Archer 

APPROVAL/CHANGES OF PREVIOUS MONTHS MINUTES:

A motion to approve meeting minutes from August was made by Melinda Moffet and a second was made by Ashley Baumler.

CALL TO ORDER/APPROVAL OF AGENDA:

The meeting was called to order by President Clark Nelson.   

REPORTS:

PRESIDENT: (Clark Nelson)

Amanda Logan resigned as activities director. Clark will take over her duties until a replacement is found.

Chris Dew resigned as IT Director & Tournament Director.

Scott Archer resigned as Parks and Recreation Director but will maintain his position as Treasurer.

Clark asked board members to bring recommendations for open board positions to the next meeting.

Clark will provide board role descriptions to clarify responsibilities and required qualifications.

Open Board Positions:

• Vice President (Two-year term)
• IT Director (Three-year term)
• Tournament Director (Three-year term)
• Parks and Recreation Director (Three-year term)
• Activities Director (Three-year term)
• Corporate Director (Three-year term)

Annual sponsorship with Courts and Pints:

The FMPC will request Courts and Pints consider Option #2 with the court naming but no banner. Clark will negotiate suggested changes with Chris Dew and schedule a special meeting to discuss results with the board.   

TREASURER:

Current FMPC funds are $33,290.73. The total income over the last month was $1,540.00 with $584.29 in expenditure. 

Total club funds are no longer on the report and Scott will communicate this amount on future reports.

Those running tournaments and leagues are asked to review the monthly treasure’s report to confirm income is captured correctly.

MEMBERSHIP DIRECTOR: (ASHLEY BAUMLER)

There are currently 255 members and one new business membership, Touchmark. The Touchmark logo is not yet on the website as the sponsorship transaction has not been confirmed. Melinda and Ashely will contact Touchmark to confirm payment was made.

There are now four FMPC business memberships.

Board members are encouraged to invite interested FMPC members to attend monthly meetings to learn more about open board positions.

Ashley created a list of benefits and opportunities involved with becoming a board member of the FMPC. Ashley will publish this list in the monthly newsletter.

The Board is reminded to get all updates to Ashley by September 15^th for the monthly newsletter.

PARKS AND RECREATION DIRECTOR:

No Report

IT DIRECTOR:

No Report

ACTIVITIES UPDATE: (CLARK NELSON)

Social

The annual meeting is proposed for December 16, 2025. Kelly Kukowski will help with the meeting arrangements and locating a venue. 

Leagues

Sunday Ladder League has started.

Monday League (King of the Court) has been scheduled to start in October. Four courts have been booked from 7-9pm at the sports center. (Date TBD)

Melinda is working on a Thursday league but is also considering a Sunday afternoon league for 3.0 and under players.  

Training 

WF – Partially scheduled through the end of the year. The Adult beginners’ class is complete, but the kids’ beginners is not scheduled yet.  

Moorhead – Dates for kids is set.    

Fargo – Scheduled out to the end of the year.

Horace – Done for Summer.

Wellness Center – Scheduled to the end of the year.

Action items

• Clark will ask Chris Dew (Courts and Pints) to consider adding the court name and removing the banner from Option #2.
• Clark will provide the board with definitions of all positions.
• Kelly will provide training dates to Ashely for the monthly newsletter.

UPCOMING BOARD MEETING: (Oct 14, 2025, 6:00pm at Courts Plus)

MOTION TO ADJOURN:

Clark Nelson made a motion to adjourn with Melinda Moffet making a second motion. Meeting adjourned at 7:29pm.

*************************************************************************************

**SPECIAL SESSION

DATE/LOCATION: 9/22/25   CONFERENCE CALL (8:06PM – 8:28PM)

MEMBERS PRESENT: Clark Nelson, Ashley Baumler, Lisa Lundberg, Melinda Moffet, Jeremiah Walters, Kelly Kuklowski, Shelly Finney

MEMBERS ABSENT:   Scott Archer 

CALL TO ORDER:

A special session was called to order by Clark Nelson 

DISCUSSION:

Vote on contract options with Courts and Pints.

Details of the annual sponsorship agreement with Courts and Pints:

• Courts and Pints confirmed we cannot substitute the court name for the banner in Option #2.

• Court sign would be 12 x 16 inches.   
• An example of FMPC sign that will hang on a court was provided to the board members for review.
• The unspecified Event rooms in the contract are the social slam rooms. The VIP room is an additional charge.
• Sunday afternoon league play time will be 12-6pm
• Clark will clarify with Courts and Pints the mechanics of sign up.  The FMPC would prefer to run everything through our software. Regardless, all players will need to sign a liability waiver with Courts and Pints.

• There is a quote request in process with the banner company to provide a budgetary cost. (The estimated cost is $150 to $250). The banner and court sign design will be a continuation of the current banner that hangs at the Sports Center.  Jeremiah will get the design files from Clark and review with the board any suggested changes before printing.

• Below is a side by side of the saliant features of the agreement.

The board voted seven to one in favor of Option #1.

Voting results:

• Scott Archer (via email) – Option #1
• Jeremiah Walters – Option #1
• Clark Nelson – Option #2
• Kelly Kuklowski – Option #1
• Ashely Baumler – Option #1
• Melinda Moffet – Option #1
• Shelly Finney – Option #1
• Lisa Lundberg – Option #1

Clark will communicate our choice to Chris Dew at Courts and Pints.

OTHER:

• Kelly Kuklowski volunteered to take over responsibilities as Parks and Recreation Director for the FMPC. Kelly will work with Clark Nelson to understand position details and expectations.
• Melinda Moffet will lead Sunday night league at Courts and Pints for 3.0 and under players.
• Ashley Baumler will lead Thursday night league at Courts and Pints with the assistance of Kelly Kuklowski.
• Clark will move Monday night league from the Sports Center to Courts and Pints.
• Clark recommended forming a small committee to determine the league formats.
• Meeting adjourned at 8:28pm

FM PICKLEBALL BOARD MEETING MINUTES:

DATE/LOCATION: 8/12/25       COURTS
PLUS (6:00PM – 7:00PM)

MEMBERS PRESENT: Clark Nelson, Scott Archer, Amanda
Logan, Ashley Baumler, Chris Dew, Lisa Lundberg, Shelly Finney, Melinda Moffet

MEMBERS ABSENT:  
Jeremiah Walters   

APPROVAL/CHANGES OF PREVIOUS MONTHS MINUTES:

A motion to approve meeting minutes from July was made by
Scott Archer and a second was made by Amanda Logan.

CALL TO ORDER/APPROVAL OF AGENDA:

The meeting was called to order by President Clark Nelson.   

REPORTS:

PRESIDENT: (Clark Nelson)

Kelly Kukowski was welcomed as a new board member.

The position of board Vice President remains open.  Clark requested all board members come to the
September meeting with nominations and recommendations for all open positions.

–         
Formal nominations will be made December 2025
for those resigning December 2025

Current Board member terms:

                Two
Year Positions – President, Vice President, Treasurer, and Secretary

                Three
Year Positions – All others

Current Board member Status:

                Amanda
Logan – Will resign before the end of the year

                Scott
Archer – Will resign December 2025

                Clark
Nelson – Will resign December 2025

Clark submitted a proposal for the Pickle Ball Club to spend
$450 on prize money for the 2025 summer mixed league winners.

Money earned from the summer mixed league fees was $605.00

Clark proposed prize money totaling $450.00 split as below:

Scott Archer made a motion to approve the prize money and Chris
Dew seconded the motion

TREASURER: (SCOTT ARCHER)

Current Pickle Ball Club funds are $33,290.73. The total
income over the last month was $12,951.61 with $13,273.34 in expenditure.  

MEMBERSHIP DIRECTOR: (ASHLEY BAUMLER)

There are currently 255 members and no new business memberships.
Ashley will send email notices to all whose memberships will expire at the end
of the month.    

There are currently three business sponsors for the FMPC.  Clark requested that board members bring
recommendations to the September meeting to fill the position of corporate
sponsor recruiter.

Word Press has been used to send emails when memberships
expire but is no longer working.  Chris
Dew has offered to review the auto renewal issue with Word Press once he
acquires access to the website.  

Board members should send all updates to Ashely by August 15^th
for the monthly newsletter.

PARKS AND RECREATION DIRECTOR: (SCOTT ARCHER)

Wednesday night ladder league at Brunsdale was very
successful and concluded with a total of 86 people participating.

Sunday night league will start September 14, 2025, and will
run through November 14, 2025.

Six courts have been reserved for the Sunday ladder league
at the Fargo Sports Center.      

IT DIRECTOR: (CHRIS DEW)

Chris has reviewed Court Reserve as a software option to
assist the club with tournaments, leagues, and membership renewal. Chris has
concluded this is not a good option.  

Other software options under consideration: Pod play,
Pickleball.com, Swish.

ACTIVITIES UPDATE: (AMANDA LOGAN)

Social

Amanda proposed an inflatable costume event that will
take place at Courts and Pints on September 11^th.  The event will be geared toward the younger
demographic with a maximum of 35 players. The Pickleball Club will cover the
cost of the courts and $500 in prizes.  Melinda
Moffet made a motion to approve the event, and Shelly Finney seconded the
motion.

Leagues

Wednesday night league at Brunsdale is done

Mixed League continues through September.

Training

WF – Partially scheduled
through the end of the year (Adult beginners’ class)

Moorhead – In Progress

Fargo – Scheduled out to the end of the year

Horace – Done for Summer

Wellness Center – Scheduled to the end of the year  

TOURNAMENT UPDATE: (CHRIS DEW)

State Championship

Flyers are going out (PIG will provide flyers to courts
and pints for display). Seven people have signed up to date for the ND/MN state
championships that will be held September 19th – 21^st.  This tournament will qualify winners for the world
championship that will be held in Texas.

Winter/Spring Tournaments

Chris will begin scheduling the Winter/Spring Tournaments
for 2026.

“Social” Tournaments at Courts and Pints

Wooden paddle tournament  

Silent night tournament at Christmas time using silent
paddles

Hunger games that require participants to use only items
provided as paddles (frying pans, flip flops, etc.)  

Charity tournaments  

Chris will develop and review a
tournament policy that can be used by others to run charitable tournaments.

Action items

–         
Chris

o  
Develop a tournament
guide

–         
Chris

o  
Provide a proposal from
PIG

UPCOMING BOARD MEETING: (September 16, 2025, 6:00pm
at Courts Plus)

MOTION TO ADJOURN:

Kelly made a motion to adjourn with Scott making a second
motion. Meeting adjourned at 7:00pm.

********************************************************************************************

**SPECIAL SESSION

DATE/LOCATION: 8/12/25       COURTS
PLUS (7:02PM – 7:30PM)

A special session following the monthly board meeting was called
to order by Clark Nelson  

DISCUSSION:

Club membership renewal

–         
How to increase membership

–         
How to retain membership

–         
What is the value proposition for members

 OPPORTUNITIES AS A
MEMBER:

– League play

– Annual picnic

– Social aspect

UNDER CONSIDERATION:

–         
Special Olympics

–         
FEMA hungry children

–         
Lessons for beginners

–         
Beginner only league

–         
Membership table at all tournaments

o  
Be more present

o  
Contribute to the pickleball community  

–         
College students (offer discounts?)

–         
Create an activities list, list of tournaments,
events at least six months out

–         
Provide list/cost of activities that will come
with a $30 membership (cost vs. reward)

–         
Ashley will draft benefits for
review

–         
Age dictated tournament

o  
Focus on smaller groups

–         
Fix the website issues so auto-renewal
works

–         
College people would like more social events to meet
people their own age   

o  
Kelly will investigate this

Action items

–         
Ashley will develop a
list of benefits as a Pickleball Club member

–         
Kelly will research what
college students and younger players would like to see

–         
Chris Dew will fix the
auto-renewal issue with the website

MEMBERS PRESENT: Clark Nelson, Amanda Logan, Chris Dew, Lisa Lundberg, Shelly Finney

MEMBERS ABSENT:   Scott Archer, Jeremiah Walters, Melinda Moffet, Ashley Baumler

APPROVAL/CHANGES OF PREVIOUS MONTHS MINUTES:

Updates to June minutes:

• Attendees were added to the meeting minutes from June.
• FM Pickleball Club members will receive $15 off tournament fee instead of $5.

Updates were approved.  Motion to approve made by Shelly Finney, second motion to carry made by Amanda Logan.

CALL TO ORDER/APPROVAL OF AGENDA:

The meeting was called to order by President Clark Nelson.   

REPORTS:

PRESIDENT: (Clark Nelson)

Kelly Kukowski is interested in joining the board and has submitted her bio for review.  Amanda made a motion to approve Kelly as a new member and Shelly seconded.  Clark will offer Kelly Kukowski a position as a board member.

TREASURER: (SCOTT ARCHER)

Current funds are $31,520.96. Total income over the last month was $11,371.67 with $12,661.09 in expenditure. Spring league prizes and insurance were large deficits causing the larger than normal expenditures.

Shelly Finney noted one update was made to the initial financial statement and payment to the picnic comedians was moved on the ledger.

MEMBERSHIP DIRECTOR: (ASHLEY BAUMLER)

There are currently 234 members and 3 business sponsors.  The three business sponsors are Syvrud Chiropractic Clinic, Roof Maxx, and Fargo Chess Club.  We don’t have anyone actively recruiting sponsors and Clark asked the board for recommendations to fill this position.

Shelly Finney reported that only one business sponsor has paid in the last six months.

Membership is down by almost 70 members from January 2025 when it totaled over 300 members. Ashley will review membership information and look for discrepancies or possible issues. Melinda Moffet noted information on Stripe did not seem to match current membership information.    

Ashley reminded board members to send all updates for the upcoming newsletter.

PARKS AND RECREATION DIRECTOR: (SCOTT ARCHER)

Moorhead training for kids went well, and more classes will be scheduled in the fall.

West Fargo Parks would like assistance with creating a catalogue of events for the fall and has reached out to Scott.

The Fargo Sports Center has requested information regarding FMPC training and league dates.  FSC would like to hold these events at their facility. 

The Fargo Sports Center has expressed interest in holding an August pickleball boot camp for kids but has not responded to requests for more information.

IT DIRECTOR: (CHRIS DEW)

Chris is reviewing Court Reserve as a software option to assist the club with tournaments, leagues, and membership renewal.  Chris will need more time to review capabilities and cost.  

Other software options under consideration: Pod play, Pickleball.com, Swish.

Amanda suggested the board schedule a date to complete software selection.  Ashley stated that new software could bring in new members and maintain data better than our current software.

The board will include this as a priority topic in next month’s meeting.

Considerations for software:

• What other clubs use
• Cost
• Club requirements
• Software maintenance
• Benefit to club members

ACTIVITIES UPDATE: (AMANDA LOGAN)

Beginners pickleball at Tintes, Wednesday evening after 5:00 has been very successful.  Amanda does not teach but is on hand to introduce beginners to others who are playing at the same level.  

The FMPC annual picnic was attended by 63 people on Wednesday, June 18th. FMPC spent a total of $886.09 and came in below the approved budget of $1,000.

Amanda is exploring the possibility of holding an inflatable pickleball/costume event.  She will need help from other board members or volunteers planning this event.  Amanda hopes to gain interest in the FMPC from the younger crowd or new people in general. Only members will be allowed to attend this event and it will be held at Courts & Pints in Moorhead.  Prizes will be awarded for best costumes. Amanda will send more information to Ashely for the upcoming newsletter.

Also, under consideration is possibly a puzzling event. Amanda proposed that the FMPC could purchase the puzzles.  The puzzling event would include a potluck with prizes for the winners.

Current Leagues 

• Brunsdale – Wednesday night league extended
• Mixed League – running August through September
• Rustad – Training is scheduled through August
• Moorhead – Other than summer youth, no classes scheduled at this time
• Fargo – Working on Scheduling to the end of the year
• Horace – Scheduled through July

TOURNAMENT UPDATE: (CHRIS DEW)

Fall Tournament update

The fall tournament to qualify for nationals will be held at Courts & Pints in Moorhead Sept 19-21^st.  To date, six people have signed up.  PIG will oversee this event along with the marketing and PR.  Chris will reach out to PIG for more information regarding how this event will be advertised. PIG has extended $15 off the tournament fee for all FMPC members

The Rotary Club, Crosses for Cameron and two other charities have reached out to Chris with an interest in holding a tournament.  There are no solid dates yet and Chris is meeting with Rotary Club members this week to discuss details. 

Chris has stated that charities could run their own tournaments if they had a guide to help them.  Chris is in the process of creating a tournament policy guide.

Action items

• Chris – Develop and review Tournament Policy
• Priority topic for August meeting
  • Software needs and a due date to decide on new software
  • How to create more interest in becoming an FM Pickleball Club member
  • Website needs and how to improve

UPCOMING BOARD MEETING: (August 12, 2025, 6:00pm at Courts Plus)

MOTION TO ADJOURN:

Chris Dew made a motion to adjourn with Shelly making a second motion.  Meeting adjourned at 7:00pm.

Present: Clark Nelson, Amanda Logan, Chris Dew

Absent: Scott Archer, Shelly Finney,

Call to order: 6:02 pm

May Meeting Minutes approved as written.

Discussion: Kelly Kukowski has shown interest in joining the board.  Action Item: Clark to discuss with Kelly.

Tournament Updates – Chris Dew:

• I.G. approved $5 off for members for the tournament.
• I.G. approved extending discounted sign up date
• Action Item: Chris to look into flyer we can post.
• Action Item: Clark to send FMPC logos to Chris.
• Action Item: Chris to send Ashley info on tournament
• Action Item: Chris to see if we get court rentals for $20/hour at Courts and Pints
• Action Item: Clark to write up agreement with Chris/Courts and Pints since the tournament agreement is between P.I.G. and Courts and Pints.

Treasurers Report: Scott

• Accepted
• Action item: Clark to follow up with Scott on a couple of items in the report.

Memberships:  Ashley        

• 249 members
• 6 businesses

Social and Activities: Amanda

• Action item: Amanda to send Clark writeup for Facebook
• Action item: Clark to post on FB and GPN

Meeting adjourned at 6:32 pm

FM PICKLEBALL BOARD MEETING MINUTES:

DATE/LOCATION: 5/13/25       COURTS PLUS (6:02PM – 7PM)

MEMBERS PRESENT: Clark Nelson, Scott Archer, Amanda Logan, Jeremiah Walters, Melinda Moffet, Ashley Baumler, Chris Dew, Lisa Lundberg

MEMBERS ABSENT:   Shelly Finney

APPROVAL/CHANGES OF PREVIOUS MONTHS MINUTES:

Minutes from April approved. Motion to approve made by Melinda Moffet, second motion to carry made by Scott Archer.

CALL TO ORDER/APPROVAL OF AGENDA:

The meeting was called to order by President Clark Nelson. There was no agenda provided for approval this month.

REPORTS:

PRESIDENT: (Clark Nelson)

Geralyn Heitkamp submitted her resignation to Clark Nelson the first week of May 2025. This will leave two positions on the board open: Vice President and Director of Memberships.

The approved changes to Bylaw Article 7, Sections 1 & 7 have been updated on the FM Pickleball Club website.

TREASURER: (SCOTT ARCHER)

Current funds are $33,016.00. Total income over the last month was $405.57 with $3,761.74 in expenditures.

There are some payments for Men’s league outstanding for the month and one refund pending.

MEMBERSHIP DIRECTOR: (ASHLEY BAUMLER)

There are currently 260 members and no new business memberships. Ashley will send email notices to all whose memberships will expire at the end of the month.

Three individuals who completed the survey will be chosen to receive a sleeve of pickleballs. Ashley will purchase three sleeves of pickleballs and will be reimbursed by the FM Pickleball Club.

PARKS AND RECREATION DIRECTOR: (SCOTT ARCHER)

Scott received approval to use six courts at Brunsdale for Wednesday Ladder League starting in June. Melinda Moffet and Jeremiah Walters will help Scott run this league.

The restrooms at Brunsdale will be open from 8am – 8pm daily. The restrooms have been cleaned and leveled. Any future maintenance issues involving pickleball courts and facilities can be submitted on the website.

The Fargo Sports Center would like to partner with the FMPC on events, leagues, and clinics. Scott will provide a proposal to the Sports Center and determine next steps.

Mixed leagues will run August through September in West Fargo and Brunsdale. Chris Dew will reach out to Scott with the number of courts to be reserved.

Moorhead has reached out with a request for trainers this summer. There are fourteen people signed up to be certified as trainers; the cost of the class is $400 per person to be paid by the individual.

IT DIRECTOR: (CHRIS DEW)

Chris continues to review Court Reserve as a software option to assist the club with tournaments, leagues, and membership renewal. Chris will need more time to review capabilities and cost.

Other software options under consideration: Pod play, Pickleball.com, Swish.

ACTIVITIES UPDATE: (AMANDA LOGAN)

Amanda will post an invitation on Facebook to beginners who would like to play at Tintes, Wednesday evenings after 5:00. Amanda will not teach classes but will function as a liaison and introduce beginners to others who are playing at the same level.

The FMPC annual picnic has been scheduled for Wednesday, June 18^th, and will be posted on WhatsApp and Facebook. The picnic will be held at Armour Park in West Fargo.

The Picnic committee has selected two comedians for the entertainment at a cost of $400. Other expenses are bottled water, sloppy joes, door prizes, and club stickers. The estimated cost of the picnic will be $1,000. This cost of the picnic was approved by the FMPC during the April monthly meeting.

Ashley will post an invitation on the FMPC Facebook page and members can RSVP there or text Amanda.

TOURNAMENT UPDATE: (CHRIS DEW)

The club has a goal to host a Spring and Fall tournament each year. Chris proposed Courts and Pints as a space for these events as they have more courts than other venues in the Fargo/Moorhead area.

Chris is researching PIG (Pickleball Is Great) as an option to run the fall tournament to qualify for the world championships. The world championships will be held in Dallas, Tx this year and the qualifying tournament will be held at Courts and Pints in Moorhead.

A representative from PIG reached out to the FMPC (Chris) last month. They expressed an interest in taking over the North Dakota tournament with the intent of getting more people involved than last year.

PROS: PIG will provide 100% of the advertising, Marketing, Medals, and assume all liability.

CONS:  PIG will take the majority of the receipts and the FMPC would only receive about $500 in compensation. Fargo is in jeopardy of losing the tournament to Mandan if the FMPC does not allow PIG to take control of this year’s event.

Chris will continue to collaborate with PIG and will confirm if the FMPC members will receive discounts for this tournament as they would for other tournaments. Chris will provide a proposal at the meeting next month and the board can vote on it.

Chris is working on the final draft of a document to help people run charitable tournaments without the assistance of the FMPC. The guide will include facility options, rates, labor needed, etc.

Action items

• Chris
  • Develop a tournament guide
• Chris
  • Provide a proposal from PIG

UPCOMING BOARD MEETING: (June10, 2025, 6:00pm at Courts Plus)

MOTION TO ADJOURN:

Chris Dew made a motion to adjourn with Jeremiah Walters making a second motion. Meeting adjourned at 7:00pm.

FM PICKLEBALL BOARD MEETING MINUTES:

DATE/LOCATION: 4/8/25          COURTS PLUS (6:04PM – 7:51PM)

MEMBERS PRESENT: Clark Nelson, Geralyn Heitkamp, Scott Archer, Amanda Logan, Jeremiah Walters, Melinda Moffet, and Lisa Lundberg.

MEMBERS ABSENT:   Ashley Baumler, Shelly Finney

APPROVAL/CHANGES OF PREVIOUS MONTHS MINUTES: Minutes from February approved; Agenda from March general meeting discussed and approved.  Motion to approve made by Geralyn, second motion to carry made by Scott.

CALL TO ORDER/APPROVAL OF AGENDA: The meeting was called to order by President Clark Nelson.  Amanda Logan made a motion to approve the meeting agenda and Scott Archer made a second motion to approve.

REPORTS:

PRESIDENT: (Clark Nelson)

The board welcomed new members Jeremiah Walters, Shelly Finney, and Melinda Moffet.

The Board reviewed current bylaws and proposed updates & changes.  

 Proposal 1 for Bylaw Changes

Article 7 – Membership

Is:

Section 1.  Membership of the FMPC shall be encouraged but not required in order to participate in recreational playing sessions.

Proposed:

Section 1.  FMPC membership is encouraged and may be required to participate in club events.

Reason: The membership fee is minimal and therefore not exclusive.  When we hold events, members should not be excluded due to non-members participating.

A motion was made by Amanda to approve and Geralyn made a second motion to approve the proposed change to Article 7 – Membership, Section 1.

Proposal 2 for Bylaw Changes:

Article 7 – Membership

Is:

Section 7.  Suspension and Revocation of Membership.  The Board of Directors may suspend or revoke the membership of any member for conduct detrimental to FMPC by a majority vote of the Board of Directors provided a quorum is present at said meeting. Members are expected to abide by all club rules, and as such the Board of Directors at its discretion may warn any member who is not abiding by these rules. Upon a member receiving a second warning for the same type of offense, the Board of Directors may remove that member from the FMPC.  Members who are removed will lose their membership and will be refunded the pro rata portion of their pre-paid membership dues. 

Proposed:

Section 7.  Suspension and Revocation of Membership.  The Board of Director Officers may suspend or revoke the membership of any member for conduct detrimental to FMPC by a majority vote of the Officers provided a quorum is present at said meeting.

Members are expected to abide by all club rules, and as such the Board of Directors Officers at its discretion may provide warning via written communication to any member who does not abide by these rules. Upon a member receiving a second warning for the same type of offense, the Board of Directors Officers may remove and ban that member from the FMPC.  Members who are removed will lose their membership and will be refunded the pro rata portion of their pre-paid membership dues. 

Reason: In some cases, we want to move quickly to resolve membership issues.  Secondly, some sensitivity is needed when dealing with these matters.  My opinion is that the smallest group possible should be responsible for resolving these issues though it does not necessarily exclude the rest of the board from participating or being aware when needed.

A motion was made by Amanda to approve and Scott made a second motion to approve the proposed change to Article 7 – Membership, Section 7.

TREASURER: (SCOTT ARCHER)

Current funds are $35,016.00. Total income over the last month was $8,761.67 with $5,231.40 in expenditure.

An expense form for members to request money from the club has been created.  This form shall be sent directly to Scott Archer for review and will be voted on by the board.  An estimated budget will be expected for large requests such as tournaments and can be attached as a separate spreadsheet if necessary. 

Amanda Logan made a motion to approve the new expense form and Jeremiah Walters made a second motion to approve. 

Shell Finney will be assisting Scott Archer with the treasury report moving forward.  Some updates and corrections will be made to the current spreadsheet and QuickBooks will continue to be utilized.

MEMBERSHIP DIRECTOR: (ASHLEY BAUMLER)

No update at this time.

PARKS AND RECREATION DIRECTOR: (SCOTT ARCHER)

Fargo P&R

New FMPC Banner in place at Fargo Sports Center

Youth Beginner, Adult Beginner, Skills and Drills and Senior ladder all cancelled events at Fargo Parks Center due to lack of supportive advertising

Proposal sent to Fargo Sports Center to be hosting UPA North Dakota Qualifier event Friday May 16th from 4-9pm. Most likely will use this time if approved to host another FMPC event as the UPA Qualifier seems unlikely.

West Fargo P&R https://wfparks.org/pickleball-adult/

• Nets are up at both Rendezvous and Tintus
• 5 open sports for Women’s ladder and 7 open spots for men’s ladder at Rendezvous, Mixed filled up very fast
• Inaugural “Rally at Rendezvous” Saturday, 8/23, same format as their indoor pickleball tournament.

Learn to Play (Rustad) 5/20 & 5/27; 6/24 & 7/1; 7/24 & 7/31 *Summer Ladder (Rendezvous) 6/2-7/21 (See openings) Skills and Drills 6/5 & 6/12; 7/15 & 7/22 8/11 & 8/18

Moorhead P & R https://www.calameo.com/read/00189891097706fe784f5

• Youth Pickleball Camp 6/16- 6/19 Village Green Park

Moorhead Pickleball Parks: Horizon, Riverview Estates, Village Green, Alm, Hansmann

Re-imagine Romkey Park: 10Million project completion date 6/26 (2 courts)

ACTIVITIES UPDATE: (AMANDA LOGAN)

A picnic is planned for June this year and Amanda will provide an expense report for Scott’s review and board approval.

Amanda will ask for volunteers to form a planning committee for the picnic at least a month before the event.  Ashley will be asked to post the picnic date in the monthly newsletter.

A new beginner’s class will start in May and there seems to be a lot of enthusiasm.  Amanda suggested directing the newer players to Tintes after 5pm for open play.  She will be there some nights to get them started but will not coach.

There are 7 volunteers currently signed up to help with the special Olympics.  The volunteers will escort participants to track and field events, set them up, and meet them at the end of the event.  The volunteers will also escort the winners when accepting awards.

Amanda proposed the Pickleball Club provide appetizers for the special Olympics volunteers and will submit an expense form.

The summer league will be from June through September Thursday nights at Brunsdale.  There is a need for someone to run this (besides Clark or Scott) but Scott will be available to review the software used and help with the set-up. It was suggested that several club members could take turns running the league to lessen the burden on one person.

King/Queen of Court was received very well last winter at the Sports Center and was proposed as an alternative to league. 

 IT DIRECTOR: (CHRIS DEW)

Continuing to evaluate the appropriate software to maintain membership and tournament information.  

• Court Review is a possible software option that may provide detailed feedback on league capability & renew memberships. The monthly costs and other capabilities of this option are still under review
• Other software options under consideration: Pod play, Pickleball.com, Swish.

TOURNAMENT UPDATE:  

Chris will draft a tournament policy to ensure consistency.  Also working on a charity packet for guidance on how to run a charity event without the assistance of the FMPC.

Courts and Pints wants to work with the FMPC and is considering a banner and sponsorship. 

The cost for membership:

• Bronze is free
• Founder is $5,000 for 5yrs
• Gold and silver are yet to be defined.

Courts and Pints will also offer open play.

UPA (United Pickleball Association) rebranded to the PIG (Pickleball is Great). A representative from PIG approached FMPC and would like to run the fall tournament to qualify for world championships in November. 

They will send a quote to the board for review and consideration.

Chris will suggest a tournament date and location by the time the board meets in May.

OTHER: (CLARK NELSON)

The survey resulted in 27 submittals.  All feedback pointed out issues and problems but no suggestions for improvement.  The survey will be posted for another week then closed.  A sleeve of pickleballs will be given to three of those who submitted to the survey and will be chosen at random (Ashley Baumler will do this).

Action items

• Chris – Develop and review Tournament Policy
• Chris – Schedule Spring Tournament
• Scott will schedule time to review the software for leagues so we can back one another.

UPCOMING BOARD MEETING: (May 13, 2025, 6:00pm at Courts Plus)

MOTION TO ADJOURN:

Geralyn made a motion to adjourn with Scott making a second motion.  Meeting adjourned at 7:51pm.

FM PICKLEBALL BOARD MEETING MINUTES:

DATE/LOCATION: 1/14/25       COURTS PLUS (6:00PM – 7:27PM)

MEMBERS PRESENT: Geralyn Heitkamp, Scott Archer, Amanda Logan, Ashley Baumler, and Lisa Lundberg.

GUEST PRESENT: Aric Cai

MEMBERS ABSENT:  Clark Nelson, Chris Dew

APPROVAL/CHANGES OF PREVIOUS MONTHS MINUTES:

Minutes from December 10, 2024, reviewed and approved. Motion to approve made by Amanda and a second motion to approve made by Geralyn.

CALL TO ORDER/APPROVAL OF AGENDA:

The meeting was called to order by Vice President Geralyn Heitkamp. Amanda Logan made a motion to approve the meeting agenda and Scott Archer made a second motion to approve.

REPORTS:

VICE PRESIDENT: (GERALYN HEITKAMP)

A general meeting will be held February 11, 2025, at Billiards in Fargo. The general meeting is required to vote on all board members and is open to all Pickle Ball Club members. At least 10% of club members must be present for the vote to be valid.

Amanda recommended a taco bar be provided at the general meeting.  The cost will be $16 per person and will be covered by the FM PC. The cost of the taco bar was unanimously approved by the board.

Positions that will be voted on during the general membership meeting:

• Interim board members
  • Lisa Lundberg (Secretary), Ashley Baumler (Membership Director), Chris Dew (IT Director & Tournament Director), Clark Nelson (President)
• Renew Vice President
  • Geralyn Heitkamp
• New Members
  • Linette Dahl (potential), Aric Cai (potential)
    • Geralyn will reach out to see if Linette or Aric have any questions

A motion to approve interim, renewed, and new members for vote was made by Geralyn Heitkamp and a second was made by Scott Archer.

Ashley will include the board recommendation for members and ask for new recommendations in the upcoming newsletter. New candidate recommendations must be submitted by 2/1/25.  

TREASURER: (SCOTT ARCHER)

Current funds are $32,028.94. Total income over the last month was $810 with $1,069.94 in expenditures.

Shelly Finney has helped Scott create thirty accounts using QuickBooks.  The format offers a level of accounting detail not previously available. QuickBooks has been purchased on a trial basis at a cost of $17 per month. Post trial basis, QuickBooks offers access up to five users at a cost of $90 per month.

Scott confirmed the annual report is a sufficient review of club funds and a separate tax audit is not necessary. However, Todd Wold, the club CPA, will continue to review our books.

Scott Archer made a motion to pay the membership fee for all board members and Ashley Baumler made a second. All board members fees will renew each year March 1^st.

The Pickle Ball Club funds will be used for, but not limited to, the following:

• Social events
• Tournaments
• Advertising Banners
• FM PC Board membership fee
• Software for
  • Membership data and auto renewal
  • Maintaining DUPR accounts
  • Tournaments

Amanda Logan made a motion to approve the treasurer’s report and Lisa Lundberg made a second.

MEMBERSHIP DIRECTOR: (ASHLEY BAUMLER)

Ashley reported 291 members with six new members. Ashley suggested posting a request for new members in every upcoming newsletter.

Current software does not support an auto renewal option and some people may not realize their membership has expired. Pickle Ball Club has access to Stripe and this can be used to track memberships until new software is available. Scott Archer will review whether Stripe is capable of automatically renewing memberships.

Ashley suggested offering several types of memberships focusing on college students and/or family plans. The board will review software options before offering different types of memberships.

There were not enough orders for sweatshirts to meet minimum requirements through Custom Inks.  The board unanimously approved payment for the remaining twenty orders so members will receive their sweatshirts.

Aric Cai recommended Jiffy Link as a supplier for future clothing offers and will look into this further.

• Jiffy Link requires no minimum order quantity
• The FM PC can offer printed clothing year-round and incorporate this into the website

CORPORATE MEMBERSHIP/SPONSORS:  

Aric Cai has expressed interest in taking over this responsibility noting that he has many college contacts in the area.

 Current Business Sponsors:

• First Class Mortgage
• Nodak Insurance
• Syvrud Chiropractic Clinic
• Logan Counseling
• Beyond Painting
• Shout Your Name Web Design
• West Fargo Park District
• Fargo Chess Club
• Roof Maxx

PARKS AND RECREATION DIRECTOR: (SCOTT ARCHER)

Scott Archer provided the 2024 Parks and Rec Annual Report Summary and the 2025 Parks and Rec Goals.

West Fargo:

With FMPC members help, establish partnership with West Fargo Parks and Rec to sponsor Beginning Pickleball, Youth Learn to Play and Skills and Drills clinics at Rustad in exchange for future court hours needs for the club. Summer Programs in conjunction with West Fargo Parks included Mixed, Men’s and Women’s Leagues at Tintus park.

Fargo Parks and Rec:

Established Summer Pickleball Leagues including Ladder, Mixed, Men’s and Women’s Leagues at Brunsdale Park. Developed consistent posted Court Rules and usage between all Parks Participated in discussions with New Fargo Parks Arena in establishing Pickleball court usage, leagues, fees and managing court usage in new facility. Developed Co-ed King/Queen of the Court, Senior Ladder League, Adult Beginner, Youth Beginner and Skills and Drills to support new Fargo Parks Arena initial programing. Continued to work the Courts Plus to offer consecutive Sunday Night Ladder Leagues for FMPC members Sponsored the following FMPC sponsored Tournaments at Court Plus: Paddle Palooza, UPA-North Dakota Qualifier tournament.

Moorhead Parks and Rec:

Established working relationship with Moorhead Parks and Rec to develop Pickleball programs with Moorhead including Good Shepard church, Hansmann Park, Village Green and Horizon Parks. Sponsored in conjunction with Moorhead Parks, Adult Beginners clinic for Winter session. 2025

2025 Park and Rec Goals

As more options open for the Pickleball player to choose different venues, our existing partnerships with the Park Boards is strong and our niche will be working with the all the Parks for leagues and clinics under their programs umbrella. It has become clear in the last year that our focus should be narrowed and offer the best value to our memberships through the Park Boards that we already have established.

Continue to work with West Fargo Parks as Rendezvous Park opens in the Spring.

Scott noted the parks are very busy in the summer and we need help. Scott suggested we pay for help and also consider paying the certified trainers.

• Trainers receive 80% of fee, FM PC receives 20% of fee
• Trainers are paid $25/hr but there is no current contract
  • Scott Archer will look into requirements for creating a contract

ACTIVITIES UPDATE: (AMANDA LOGAN)

Fargo Parks Arena Grand Opening                                         January 9^th

Fargo Parks Pickleball Workshop                                            January 16^th                       Chris, Nicole & Alice Swanson, instructors (No fee)

Courts Plus        Frozen Frenemies Ladder League          Starts January 5^th            $10.00 FMPC members only

Fargo Parks Arena   King/Queen of the Court                     Starts 2/10-3/31             Mondays,                         7-9:00PM (Co-Ed)

Fargo Parks Arena   Senior Ladder                                          Starts 2/4 – 4/29              Tuesdays,                        7-9:30AM

Fargo Parks Arena   Skills and Drills                                       Feb 2nd & Feb 9th          Sundays,5:30-7PM

Fargo Parks Arena   Skills and Drills                                       March 19^th & 26^th             Wednesdays,               7-8:30PM

Fargo Parks Arena   Youth Beginner                                       Feb 4 & Feb 11                 Tuesdays                         5-6:30PM   Clark Nelson/Terri Walker instructors

Fargo Parks Arena   Youth Beginner                                       Mar 4 & Mar 11                 Tuesdays                         5-6:30PM   Clark Nelson/Terri Walker instructors

Fargo Parks Arena   Adult Beginner                                        Jan 22^nd & Jan 29             Wednesdays                 5-6:30   Chris and Nicole Dew instructors

Moorhead Parks and Rec   Adult Beginners                       Feb 2^nd &16^th                     Sundays                          3-4:30PM                 Chris and Nicole Dew instructors

West Fargo Parks     Men’s League                                          4/7 – 5/26                           Brunsdale Park               5 courts (Reservation request needed)

West Fargo Parks     Women’s   league                                  4/3 – 5/29                           Rendezvous Park           5 courts (Reservation request needed)

West Fargo Parks     Beginning Pickleball                             1/14 & 1/21                       Rustad                  5-6:30       Chris and Nicole Dew instructors

West Fargo Parks     Youth Learn to Play                               1/23 & 1/30                        Rustad                  5:30-7       Clark Nelson and Terri Walker instructors

West Fargo Parks     Skills and Drills                                      2/5 & 2/12                          Rustad                  5:30-7       Clark Nelson

Amanda will create a calendar of where to play and options around the area. She will work with Ashley to build this using a template in Canva.

IT DIRECTOR: (CHRIS DEW)

Continuing to evaluate the appropriate software to maintain membership and tournament information.   

Chris reviewing Swish minor league software as a possible option. 

TOURNAMENT UPDATE:  

Chris will draft a tournament policy to ensure consistency.

Tournament ideas

• Tournaments between clubs
• Tournaments between towns
• PPA Style
• Mixed, doubles, singles

Aric Cai offered to create a short plan detailing the best way to reach more people.  The plan will include

• Advertising
• Social media
• Website improvements
• Marketing

Aric Cai recommended the FM PC invest in computers, cameras, podiums, etc. for a more professional experience.  Scott Archer suggested the FM PC request a secure room at Courts Plus prior to any equipment purchases and will reach out to Paul Wixo.

Action Items:

• Amanda will reserve Billiards for the FM PC general meeting Feb. 11, 2025
• Amanda will secure a taco bar for all FM PC members at the general meeting
• Scott Archer will reach out to Paul Wixo for a secure room to store equipment, computers, etc.
• Aric Cai will create a plan to reach more people and improve the FM PC website

UPCOMING BOARD MEETING: (February 11, 2025, 6:00pm at Courts Plus)

MOTION TO ADJOURN:

Geralyn made a motion to adjourn with Scott making a second motion.  Meeting adjourned at 7:27pm.

FM PICKLEBALL BOARD MEETING MINUTES:

DATE/LOCATION: 12/10/24     COURTS PLUS (6:00PM – 7:09PM)

MEMBERS PRESENT: Clark Nelson, Scott Archer, Amanda Logan, Neil Bosch, Ashley Baumler, Dan Bryant, Chris Dew and Lisa Lundberg via remote.

MEMBERS ABSENT: Dick Henderson, Geralyn Heitkamp

APPROVAL/CHANGES OF PREVIOUS MONTHS MINUTES:

Minutes from October 8, 2024, approved.

CALL TO ORDER/APPROVAL OF AGENDA:

The meeting was called to order by President Clark Nelson.  A motion was made by Scott to approve the meeting agenda and Neil made a second motion to approve.

REPORTS:

PRESIDENT: (CLARK NELSON)

 Clark stated that Neil Bosch, Dan Bryant, and Dick Henderson will resign from the board at the end of the year.   Board members recommended giving the retirees gift certificates from Scheel’s.

Amanda suggested we look for younger members to fill open board seats.  Clark noted the Board charter recommends an annual meeting to elect board members:

Vice President – Elect every two years

President – Elect every two years

Board members – As positions open

Clark asked for volunteers to plan a general meeting to elect members.  Criteria to be considered:

• 10% of Pickleball Club members must attend for an election to be valid
• Venue must be large enough to accommodate 30 people plus
• Timeframe, February or March
• Online open Q&A session a few days before the general meeting

TREASURER: (SCOTT ARCHER)

Current funds are $31,442.76.  Funds were up $1,460.11 over the last month with $613.35 in expenditures.

Shelly will help Scott create a detailed treasury report using QuickBooks. 

Clark recommended that we consult Shelly and Ashley about ledger review options.

• Do we need a tax audit?
• Is the annual report sufficient?
  • Possibly use the Courts Plus tax auditor to review books for the Pickleball Club

Options for how to spend club funds:

• Continue to create leagues
• Pay volunteers for their time

MEMBERSHIP DIRECTOR: (ASHLEY BAUMLER)

Ashley reporting 291 members with 6 new members.  Ashley suggested posting a request for new members in every newsletter.

Dan will hand off logo creation responsibilities to Ashley.  Currently using Canva, a dummy design program. Dan will provide sign on information to Ashely.

Ashley will extend the sweatshirt offer with Customink.com through the end of the year.  Must have a minimum of 30 orders.

CORPORATE MEMBERSHIP/SPONSORS: (DAN BRYANT)

 Current Business Sponsors:

• First Class Mortgage
• Nodak Insurance
• Syvrud Chiropractic Clinic
• Logan Counseling
• Beyond Painting
• Shout Your Name Web Design
• West Fargo Park District
• Fargo Chess Club

PARKS AND RECREATION DIRECTOR: (SCOTT ARCHER)

Fargo Sports Center will open January 9^th with an open house January 16^th.  They were without direction and reached out to the FM Pickleball Club (Scott) for support.

Nichole, Chris, and Alice will support training during January 16^th open house.  The FM Pickleball Club approved a stipend of $50 for each trainer.

Scott met with Paul Wixo and believes they will be good partners.  The Fargo Sports Center has agreed to hang an FM Pickleball Club Banner in their facility.

Court fees will be $16/hr without membership.  Fees may vary depending on reservation and time of day.  There are four courts available for reservation and two courts open at all times.

Courts and Pints have started to build but have no interest in working with the FM PB Club.  They intend to open for play March 2025.

The Wellness Center has plans to put in 8 courts but have not responded to the FM PB Club.

ACTIVITIES UPDATE: (AMANDA LOGAN)

Courts Plus

• Open PB nights.
• Sunday Night “Frozen Frenemies” Ladder league
  • Must have DUPR account linked to their GPN at 2.75 and above
• King/Queen of the Court League
  • Must have DUPR account linked to their GPN at 4.0 and above

Fargo

• Tuesday mornings Sr. Ladders – In review with FPD
• Kings Court Monday evenings – In review with FPD

Moorhead

• Adult Open Pickleball at Community Life Center in Good Shephard Church

Amanda will create a calendar of where to play and options around the area.  She will work with Ashley to build this using a template in Canva.

IT DIRECTOR: (CHRIS DEW)

Continuing to evaluate the appropriate software to maintain membership and tournament information.     

Chris reviewing Swish minor league software as a possible option. 

TOURNAMENTS UPDATE: (CHRIS DEW)

Chris will draft a tournament policy to ensure consistency.

Upcoming Tournaments:

• Crosses for Cameron/Garden of Healing charity tournament February 1, 2025
• West Fargo outdoor tournament February 8, 2025.
• Giving Hearts Pickleball Tournament at Rustad February 13, 2025.

SCHOOLS/NON-PROFIT DIRECTOR: (NEIL BOSCH)

Neil still has the podiums and will ask the high school if they’d like to donate them to the Pickleball Club.  Neil will ask Dee to store them for us but will need to confirm we will have access.

Neil and Dick will develop a resource document for schools to review if they have interest.

Action Items:

• Chris Dew will develop a tournament policy for the board to review
• Clark will compile a list of volunteers to set up a meeting for board elections
• Scott will request oversight direction from Courts Plus tax auditor
• Amanda will create a calendar of where to play and options in the area
• Neil/Dick will develop a resource document for high schools

UPCOMING BOARD MEETING: (January 7, 2025, 6:00pm at Courts Plus)

MOTION TO ADJOURN:

Dan made a motion to adjourn with Scott making a second motion.  Meeting adjourned at 7:09pm.

FM PICKLEBALL BOARD MEETING MINUTES:

DATE/LOCATION: 10/8/24       COURTS PLUS (6:00PM – 8:09PM)

MEMBERS PRESENT: Clark Nelson, Geralyn Heitkamp, Scott Archer, Amanda Logan, Neil Bosch, Ashley Baumler, Dan Bryant, Chris Dew and Lisa Lundberg via remote.

GUEST MEMBER: Shelly Finney attended as a guest of Scott Archer.   

MEMBERS ABSENT: Dick Henderson

APPROVAL/CHANGES OF PREVIOUS MONTHS MINUTES:

Minutes from September will be adjusted to state “Store policy in Google drive”.  Scott made a motion to approve as amended and Geralyn made a second motion to approve.

CALL TO ORDER/APPROVAL OF AGENDA:

The meeting was called to order by President Clark Nelson.  A motion was made by Amanda to approve the meeting agenda and Scott made a second motion to approve.

REPORTS:

PRESIDENT: (CLARK NELSON)

Clark introduced Shelly Finney as a guest of Scott Archer.  Shelly has a degree in accounting and will help Scott create a more detailed treasury report with an introduction in the use of Quick Books.

Clark stated that Neil will resign from the board at the end of the year.  Board member tenure is as follows:

President – 2 years

Vice President – 2 years

Treasurer – 3 years

Board of Directors – 3 years

Amanda suggested members of the Pickleball Club meet at Billiards to vote in new board members.

Clark asked for the start dates of all board members and will create a plan of action.

TREASURER: (SCOTT ARCHER)

Current funds are $29,529.00.  Funds were up $1,100.00 over last month with $383.00 in expenditures.

MEMBERSHIP DIRECTOR: (ASHLEY BAUMLER)

Ashley reporting 305 members, up 7 members from last month.  We have 8 business members, no increase from last month.  Ashley suggested sending reminders to those memberships that will expire soon as they will not automatically renew.

Ashley recommended the $30 cost of a membership remain the same but proposed a discounted $20 membership for students.  All those 22-years-old and younger would apply.

Scott suggested dedicated court time for college and younger students.

Chris proposed waiting until new software is acquired to update pricing in the system.

Ashely will send out a news flash via email regarding Battle of the Paddle tournament at Rustad Friday, October 18, 2024.

CORPORATE MEMBERSHIP/SPONSORS: (DAN BRYANT)

No new discussions about potential business sponsors or making business sponsor banners.

PARKS AND RECREATION DIRECTOR: (SCOTT ARCHER)

Fargo Sports Center is still under construction but on track to open January 2025.   Scott has reached out to the events manager for the new sports center but has received no information as yet.

There has been no mention of converting the tennis courts at South Fargo into pickleball courts.

Tintes plans to resurface the pickleball courts 2026.

Rendezvous Park is scheduled to be done in 2024 pending any weather issues.

Trevor Magneson wants to do more things in the Moorhead courts.  The courts in the old Family Fare building are conducive to youth programs.  Trevor has proposed a skills and drills program to be held at the Good Shephard church and has asked Clark and Scott for their help.

Eight people are interested in becoming trainers in Moorhead and West Fargo.  Clark will create a schedule and request that Trevor start a training catalogue.

ACTIVITIES UPDATE: (AMANDA LOGAN)

Wednesday beginner sessions are done for the summer.  Amanda recommended the Moorhead courts as an option for beginners to get more playing time.  The 2.5 players need another option to play as Fargo courts may be too competitive for them.  Marjori may have some advanced players that could transition to Scott’s group opening space for beginners.

Sunday ladder league is going well and is very competitive with 30 players plus 5 or 6 standby every week.  Scott reported the prepayment process is working well.

Amanda reported that we can’t rent courts at Courts Plus and charge $5 for play because we are not catering to the FM Pickleball Club. Amanda will ask Wayne for more information and if players need to be Courts Plus members.

Regarding adaptive pickleball, Hope Inc. is off the table.

Amanda is planning a couple of clinics in January with a trainer from the Cities.  She will work with Wayne on details.

IT DIRECTOR: (CHRIS DEW)

Continuing to evaluate the appropriate software to maintain membership and tournament information.  GPN won’t work for memberships or running a tournament. 

Chris, Scott, and Clark will review software demo that can run tournaments. 

TOURNAMENTS UPDATE: (CHRIS DEW)

Tom and Trish are running the November Tournament at Courts Plus the day after Thanksgiving.

There are plans for a January tournament but we should consider other tournaments in the area before setting a date.  Chris suggested players may be experiencing tournament fatigue and this may account for lower than expected turn out.

The Pickleball Club has been approached by 3-4 charity tournament requests.  Chris will draft a policy to ensure we give the same response to all regarding charity tournaments.  He will have a first draft for review at the next meeting, November 5^th.

SCHOOLS/NON-PROFIT DIRECTOR: (NEIL BOSCH)

Neil still has the podiums and will ask the high school if they’d like to donate them to the Pickleball Club.  Neil will ask Dee to store them for us but will need to confirm we will have access.

No one from the schools has responded to Neil or Dick regarding pickleball as a Physical Education option. 

Neil and Dick will develop a resource document for schools to review if they have interest.

Action Items:

• Chris, Clark, and Scott will review software options that will capture memberships, duper data, and run tournaments.
• Chris will draft a policy for charitable tournaments.
• Dan will continue to contact business sponsors.
• Neil and Dick will investigate if school will donate podiums and podium storage.
• Neil and Dick will develop a resource document for schools.
• Clark, Scott, Dan, & Dick volunteered to act as a committee to set long term goals for the treasury money.
• Amanda will ask Wayne why we can’t rent courts and charge $5 for play.

UPCOMING BOARD MEETING: (November 12, 2024, 6:00pm at Courts Plus)

MOTION TO ADJOURN:

Scott made a motion to adjourn with Geralyn making a second motion.  Meeting adjourned at 7:09pm.

FM PICKLEBALL BOARD MEETING MINUTES:

DATE/LOCATION:  9/10/2024 Courts Plus (6:00-7:30)

MEMBERS PRESENT: Clark Nelson, Geralyn Heitkamp, Scott Archer, Amanda Logan, Neil Bosch, Ashley Baumler, Dick Henderson, and Dan Bryant and Chris Dew via remote.

MEMBERS ABSENT:

APPROVAL/CHANGES OF PREVIOUS MONTHS MINUTES:

Minutes from July and August approved with motion to approve made by Scott and a second by Dick.

CALL TO ORDER/APPROVAL OF AGENDA:

The meeting was called to order by President Clark Nelson.  A motion was made by Amanda to approve the meeting agenda, Geralyn making a second motion to approve.

REPORTS:

PRESIDENT: (CLARK NELSON) 

Clark made a motion to accept Lisa Lundberg for club secretary. All were in favor.

TREASURER: (SCOTT ARCHER)

Currently we are sitting with 28,723.62 funds. No upcoming expenses expected for next month. Geralyn made a motion to approve the budget with Amanda making a second motion.

IT DIRECTOR: (CHRIS DEW) Chris is continuing to work on appropriate software for membership and tournaments. These included: Swish (not robust enough), GPN (works for registration but not running a tournament), Courts Reserve (used more for a facility) and Pickleball brackets. Chris will visit with “Troy” (will get contact from Neil) from Grand Cities pickleball club and the software they use for their tournaments.

MEMBERSHIP DIRECTOR: (ASHLEY BAUMLER)

Ashley reporting 298 (+48) current members. Continued discussion on how to capture expired memberships and renewals. We have 8(+1) business member sponsorships.

Ashley will put together proposals for different types of memberships and their dues.

CORPORATE MEMBERSHIP/SPONSORS: (DAN BRYANT)

We will continue to thank sponsors and display their logos monthly on Facebook, FMPC Pickler (Newsletter), and during tournaments. 

Clark has added sponsors to Facebook page.

Clark and Scott suggested Dan contact the Rotary club. Chris and Dan will contact and attend their next meeting.

Neil also had information on Peppers Restaurant and their willingness to give a portion of their proceeds to FMPB.

Scott added that Dan should visit with ice on Broadway as a potential Business Sponsor and the Inforum as well. (not discussed)

No new discussions about potential business sponsors or making business sponsor banners to hang at outdoor courts and at Courts Plus. We will also ask for Tournament Sponsors and have banners to delineate between Business Sponsors and Tournament sponsors.

TOURNAMENT DIRECTOR: (CHRIS DEW)

 We decided to cancel our Fall Tournament, as Tom and Trisch are hosting one. We discussed a possible winter/spring tournament if the new Moorhead facility opens up or at the new Sports center.

Chris will put together a proposal on a policy for Charitable Tournaments.

The Convention and Visitors Bureau has offered us 500.00 for tournament use. 

ACTIVITIES DIRECTOR: (AMANDA LOGAN)

Hope Inc. are not looking to add another activity right now.

Amanda will investigate open play at Couts Plus.

The FMPC Sunday Ladder league has started running. The format is flexible, and registration is through GPN. This league is limited to FMPB Club members. There is a 5-dollar fee per night for this league. Scott is managing this league.

 Danny Sam is interested in volunteering for upcoming fall programming.

SCHOOLS/NON-PROFIT DIRECTOR: (DICK HENDERSON):

Dick has not had any response from the school’s Athletic Directors or Phys-Ed teachers. Dick will put together a resource document for the schools. Dick also discussed the tournament podiums and would like central storage for them. Neil and Dick will investigate a storage unit.

PARKS AND RECREATION DIRECTOR: (SCOTT ARCHER)

Scott has had continued discussions with Fargo, West Fargo, and Moorhead parks and rec (Please refer to his beautifully informant email)

Clark put together a contract and or policy about services provided by FMPB to the area Park and Rec facilities. (This should be entered into bylaws)

CLUB NETWORK DIRECTOR: (ASHLEY BAUMLER)

Ashley is reporting 800 followers on our FB page. She will investigate setting up an Instagram page for us as well to capture the younger players. Ashley will continue to monitor FB and other Cities Pickleball Club events to post and keep members updated on what’s going on in the area. Ashley will post September 15^th tournament results and add Scotts Park and Rec. info as well.

SOCIAL DIRECTOR: (AMANDA LOGAN)

Awards for mixed league to be held at Crooked Pint again.

NEXT MEETING DISCUSSIONS: (OLD/NEW BUISNESS)

Action Plans:

Chris-Continue to work on software for membership and tournaments.

Chris to draft policy, along with Neil and Clark, on charitable tournaments.

Dan to continue to contact business sponsors. (Inforum on Ice, Rotary, Peppers).

Neil and Dick investigate podium storage.

Dick to draft resource document for schools.

Clark to enter new park and Recs policy into the bylaws.

UPCOMING BOARD MEETING: (October 8^th, 2024, 6:00 at Couts Plus)

TO ADJOURN:

A motion to adjourn was made, all in favor. Meeting adjourned.

FM PICKLEBALL BOARD MEETING MINUTES:

DATE/LOCATION: July/09/2024 Courts Plus (6:00-7:30)

MEMBERS PRESENT: Clark Nelson, Geralyn Heitkamp, Scott Archer, Amanda Logan, Dan Bryant, Chris Dew via remote, Ashley Honl
Guest Member: Lisa Lundberg
MEMBERS ABSENT: Neil Bosch, Dick Henderson

APPROVAL/CHANGES OF PREVIOUS MONTHS MINUTES:
Minutes approved with motion to approve made by Ashley and a second by Amanda.

CALL TO ORDER/APPROVAL OF AGENDA:
The meeting was called to order by President Clark Nelson. A motion was made by Geralyn to approve the meeting agenda, Scott making a second motion to approve.

REPORTS:
PRESIDENT: (CLARK NELSON)
Clark introduced Lisa Lundberg, guest, to the board meeting. Lisa is considering the secretary position. Clark revisited the IN Forum article which had some negative aspects in regards to the Moorhead program. Clark did revisit with Trevor to assure him that the reporter took liberties and provided incorrect information.

TREASURER: (SCOTT ARCHER)
Currently we are sitting with 26290.85 funds. Outgoing payments Included liability insurance, Tape for tournament, Mail chimp and Misc. Geralyn made a motion to approve the budget and outgoing payments, with Amanda making a second motion.

IT DIRECTOR: (CHRIS DEW) Chris is continuing to work on appropriate software for membership and tournaments.

MEMBERSHIP DIRECTOR: (ASHLEY HONL)
Ashley reporting 250 current members, with 6 new members. Continued discussion on how to capture expired memberships and renewals. We have 7 business member sponsorships.

CORPORATE MEMBERSHIP/SPONSORS: (DAN BRYANT)
We will continue to thank sponsors and display their logos monthly on Facebook, FMPC Pickler (Newsletter), and during tournaments.
Clark will add logos to the Facebook page and feature a sponsor each month with a short write up.
Scott added that Dan should visit with ice on Broadway as a potential Business Sponsor and the Inforum as well.
No new discussions about making business sponsor banners to hang at outdoor courts and at Courts Plus. We will also ask for Tournament Sponsors and have banners to delineate between Business Sponsors and Tournament sponsors.

TOURNAMENT DIRECTOR: (CHRIS DEW)
We have now moved the World Championship Qualifier inside to Courts Plus. We have 10 participants signed up. We discussed how to capture more participants through social media and placing signs at Brunsdale, Tintes, and Courts Plus. Clark will take on that action plan. We also need to start thinking of dates for our Fall Tournament. The Convention and Visitors Bureau has offered us 500.00 for tournament use.

ACTIVITIES DIRECTOR: (AMANDA LOGAN)
Amanda discussed summer activities.
Pickleball kid’s camp went well and would like to continue the program for next year. Beginner sessions at Tintes has been well attended also.

The FMPC Ladder league has started running 6/6/24-7/25/24. The format is flexible and registration is through GPN. This league is limited to FMPB Club members. There is a 5 dollar fee per night for this league. Scott is managing this league.
Clark is interested in running a Skills and Drills camp again at Rustad
Amanda is looking into adaptive pickleball and will discuss with Hope Inc. (Bill)
Danny Sam is interested in volunteering for upcoming fall programming.

SCHOOLS/NON-PROFIT DIRECTOR: (DICK HENDERSON): No Report

PARKS AND RECREATION DIRECTOR: (SCOTT ARCHER)
Scott has had continued discussions with Fargo, West Fargo, and Moorhead parks and rec (Please refer to his monthly report attachment.) Scott has looked into permanent banners displaying FM Pickleball at Brunsdale and Courts Plus. This information is also included in the attachment. Banners not discussed at this meeting.
Clark will be drafting up a contract and or policy about services provided by FMPB to the area Park and Rec facilities.

CLUB NETWORK DIRECTOR: (ASHLEY HONL)
Ashley is reporting 800 followers on our FB page. She will look into setting up an Instagram page for us as well to capture the younger players. Ashley will continue to monitor FB and other Cities Pickleball Club events to post and keep members updated on what’s going on in the area. Discussion was made about a beginners FB page to increase beginners play and networking last meeting.

SOCIAL DIRECTOR: (AMANDA LOGAN) (COMMITTEE MEMBERS: CLARK NELSON, SCOTT ARCHER, JOLENE GRABANSKI, NICOLE DEW, AND GAIL AASEN)
Amanda is planning a FM Pickleball Member social night. Ideas were discussed about food, drinks, and music. Last meeting Clark suggested to tell our story of what we have all done the past 2 years to improve the PB community and why it’s important to belong to the club. Geralyn suggested Story Boards at the social events and tournaments. Geralyn also has a short history of how the club was started and its founding members, which Dick is one of them, given by Trish Cyr. Amanda is asking for 1200.00 for her budget. Possible dates July31st or August 7th. This is for club members only but others can come for a 15 dollars fee. They have moved it to a park shelter (250.00), music (400.00), and catering in chicken (350.00), (200.00 Misc.) and potluck for the rest.
A motion was made to grant Amanda the funds requested and all members were in favor.

NEXT MEETING DISCUSSIONS: (OLD/NEW BUISNESS)
* Continue discussion on how to capture expired memberships and renewals.
*Add Corporate Sponsor Logos to Facebook with feature.
*Dan to contact Broadway on Ice and Inforum for sponsorship.
*Business Banners for Sponsorship to hang and Tournament Sponsor Banners.
*Capturing participants for Qualifier with signs. Clark taking action plan.
*Adaptive Pickleball
*FMPB Banners for Tintes and Brunsdale.
*Policy/contract for providing FMPB services. Clark will take action plan.
*Ashley set up Instagram account to capture younger players.
*Facebook page for beginners.
*FMPB member social night date

UPCOMING BOARD MEETING: (DATE/TIME/LOCATION)
Next meeting to be determined
MOTION TO ADJOURN:
A motion to adjourn was made by Ashley with a second by Amanda. Meeting adjourned.

MEMBERS PRESENT: Clark Nelson, Geralyn Heitkamp, Scott Archer, Dick Henderson, Amanda Logan, Chris Dew, Ashley Honl 

MEMBERS ABSENT: Neil Bosch 

APPROVAL/CHANGES OF PREVIOUS MONTHS MINUTES: 

Minutes approved with the addition of Dick and Ashley accepting Director Positions voted on at last meeting. Motion to approve made by Scott and a second by Amanda. 

CALL TO ORDER/APPROVAL OF AGENDA: 

The meeting was called to order by President Clark Nelson.  A motion was made by Scott to approve the meeting agenda, Chris making a second motion to approve. 

REPORTS: 

PRESIDENT: (CLARK NELSON)  

Clark presented agenda and directed meeting with each Director presenting their information. 

TREASURER: (SCOTT ARCHER) 

Currently we are sitting with 26909.80 funds. Outgoing payments still needed; 1400.00 for Pickleball Brackets, 200.00 for Special Olympic social and for prizes for Spring League winners. Geralyn made a motion to approve the budget and outgoing payments, with Amanda making a second motion. 

IT DIRECTOR: (CHRIS DEW) 

Chris is continuing to work on appropriate software for membership and tournaments. He presented information on Pickleball Brackets and SWISH. 

MEMBERSHIP DIRECTOR: (ASHLEY HONL) 

Ashley is reporting 265 current members, with 11 new members since May and 3 new business sponsors. We have 18 memberships that expired in May and June. We will continue to try and capture expiring memberships and develop ideas to capture new members. With Amanda adding new memberships may be driven by the beginner classes and social play. 

CORPORATE MEMBERSHIP/SPONSORS: (DAN BRYANT) 

Dan reporting 3 new business sponsors. We will continue to thank sponsors and display their logos monthly on Facebook, FMPC Pickler (Newsletter), and during tournaments. Discussions about making business sponsor banners to hang at outdoor courts and at Courts Plus. We will also ask for Tournament Sponsors and have banners to delineate between Business Sponsors and Tournament sponsors. 

TOURNAMENT DIRECTOR: (CHRIS DEW) 

Chris is continuing to put last tournament into DUPR. He has over 500 matches to place. He is continuing to work on a better workflow to shorten the time entering the match information. We have now moved the World Championship Qualifier inside to Courts Plus. We discussed how to capture Volunteers, as many will be needed for this tournament. There is 175 different events. We also need to start thinking of dates for our Fall Tournament. The Convention and Visitors Bureau has offered us 500.00 for tournament use. 

ACTIVITIES DIRECTOR: (AMANDA LOGAN) 

Amanda discussed summer activities.  

Pickleball kid’s camp at Brunsdale starting Tuesdays 1-3:00, running 6/11/24-7/2/24. Camp is run by club members Terri Walker, Alice Swansen, and Susan Klabunde. 

 Beginner sessions are Wednesday’s 5:30 to-7:30 running 6/12/24-8/28/24.  Amanda and Neil will run the beginners/novice sessions. You do not need to be a club member and there is no cost for either of the activities. This will give new players the chance to meet others of their skill level and gain confidence in their game.  

The FMPC Ladder league has started running 6/6/24-7/25/24. The format is flexible and registration is through GPN. This league is limited to FMPB Club members. There is a 5 dollar fee per night for this league. Scott is managing this league. 

Clark is running a Skills and Drills camp at Rustad in June and July. 

Amanda is looking into adaptive pickleball and will discuss with Hope Inc. (Bill) 

SCHOOLS/NON-PROFIT DIRECTOR: (DICK HENDERSON) 

Dick has found a total of 6 nets now laying around in Courts Plus. Some of which do not have bags to carry them in. Dick has requested Courts Plus (Wayne) to order bags for them. We will keep them in the storage room up on the 3rd level. We did supply Kennedy School nets to borrow for PHY-ED, but needed them back for tournament play. Future discussions will be made to determine what is the best way to borrow out equipment to schools, churches etc. 

PARKS AND RECREATION DIRECTOR: (SCOTT ARCHER) 

Scott has had discussions with Fargo, West Fargo, and Moorhead for improving courts, assisting with leagues, signage of rules and regulations, and potential future courts in the FM area. (Please refer to attachment.) Scott has looked into permanent banners displaying FM Pickleball at Brunsdale and Courts Plus. This information and cost is also included in the attachment.  

CLUB NETWORK DIRECTOR: (ASHLEY HONL) 

Ashley is reporting 800 followers on our FB page. She also reported that over 100 people opened the newsletter within the first few hours. Ashley will continue to monitor FB and other Cities Pickleball Club events to post and keep members updated on what’s going on in the area. Discussion was made about a beginners FB page to increase beginners play and networking. 

SOCIAL DIRECTOR: (AMANDA LOGAN) (COMMITTEE MEMBERS: CLARK NELSON, SCOTT ARCHER JOLENE GRABANSKI) 

 Jolene Grabanski has organized an end of spring mixed leagues season gathering at Crooked Pint 6/12/24 at 6:00 PM. 

Amanda is planning a FM Pickleball Member social night. Ideas were discussed about food, drinks, and member’s only shootout. Clark suggested to tell our story of what we have all done the past 2 years to improve the PB community and why it’s important to belong to the club. Geralyn suggested Story Boards at the social events and tournaments. Geralyn also has a short history of how the club was started and its founding members, which Dick is one of them, given by Trish Cyr. Amanda is putting together a budget for the social night and possible dates as July 17th or 24th at Brunsdale. 

NEXT MEETING DISCUSSIONS: (OLD/NEW BUISNESS) 

The Forum has been doing some information collecting on pickleball in the area. We discussed visiting with them. Geralyn suggests Dan visit with them about being a business sponsor and giving us some PR.

UPCOMING BOARD MEETING: (DATE/TIME/LOCATION) 

Next meeting will be 7/9/2024 at 6:00PM at Courts Plus 

MOTION TO ADJOURN: 

A motion to adjourn was made by Geralyn with a second by Scott. Meeting was adjourned. 

BOARD MEMBERS PRESENT: Dan Bryant (via audio), Chris Dew, Clark Nelson, Neil Bosch, Amanda Logan, Scott Archer, Geralyn Heitkamp. MISSING: Ashley Honl and Dick Henderson.

CALL TO ORDER: President Dan Bryant called the meeting order and presented the agenda.

AGENDA:

1. Approval of minutes from 04/09/2024
2. Treasurers Report
3. Resignation of Board Officers/ Officer Change
4. Board Member Roles
5. Use of Funds
6. Kennedy School Update
7. Member Update
8. Website Update
9. League Update
10. Tournament Update
11. Park Districts Update
12. Special Olympics Update

Approval of Minutes; Scott made a motion to approve the minutes of 04/09/2024, Geralyn second the motion. All in favor.

Treasurer’s Report; Tournament expenses still coming in but estimated to be 7,500 dollars, including software, and income from tournament estimated to be 5,000 dollars. Current balance, as of 05/13/2024 is 30,959.69.  Neil made a motion to approve the treasurer’s report; Amanda second the motion. All in favor.

Resignation of Officers/ Officer Change: Teri Walker has resigned as Board Secretary. Geralyn volunteered to be interim secretary. Position will be offered on the FM Pickleball Club website. All in favor. Dan Bryant is resigning from President Position but will stay on the board as Director of Corporate Membership/Sponsorship. A suggestion was made by Dan to appoint Clark as new president; Amanda approved the motion; Geralyn second the motion. All in favor. Clark accepted Position of President.

Board Member Roles; Clark has further defined the roles and responsibilities of each committee. The development of these committees will allow a better work flow to attain our goals as a Premier Pickleball Club in the FM area. The Director of each committee will report progress at each meeting, and will have the authority to problem solve any issues that arise. These roles are a starting point and will be refined over the next few months. The following Committees and their respective Directors were assigned, voted on, and all were in favor.

1. President/Vice President/Secretary/Treasurer- Officers of the Club

Clark Nelson/ Geralyn Heitkamp/ Geralyn Heitkamp/ Scott Archer

2. IT Director (Chris Dew)
3. Membership Director (Ashley Honl)
4. Corporate Membership/ Sponsorship (Dan Bryant)
5. Tournament Director (Chris Dew)
6. Activities Director (Amanda Logan)
7. Schools/Non-Profit Outreach Director (Dick Henderson)
8. Parks and Recreation Director (Scott Archer)
9. Club Network Director (Ashley Honl)
10. Social Director (Amanda Logan)

The Directors will pick their committee members, which can be filled by members of the FM Pickleball Club.

Use of Funds; Discussion had regarding fund usage; FM Pickleball Club is working on building 16 more courts with the Fargo Park Board at Kennedy site. Renting courts for league play. Hosting a World Pickleball Championship Qualifying Tournament. Hosting a Social Night of play and food at no cost to FM Pickleball Club Members. (Dan, Chris, Amanda)

Member Update; Continue to work on software for automatic renewal. Currently we have 254 members registered. Continue to offer “Members Only” events or discounts. (Clark)

Website update will be deferred as Ashley unable to attend meeting tonight.

League/ Park District Update; Spring Fling, scheduled and flex happening now. Ladder league will be starting June 6^th thru July 25th, Tintes will be starting June 3^rd.  Moorhead attempting to set up leagues and asking for the Boards help in doing so. (Scott, Clark, Amanda)

Tournament Update; 178 players participated in the Paddle Palooza Tournament. Chris is continuing to improve proficiency and workflow. More Volunteers needed. Dates for upcoming World Championship Qualifier July 31st^st thru 4^th tentatively. (Chris)

Special Olympics; So far Clark is aware of 3 FM Pickleball Members signed up for Saturday and 10 for Sunday. Will bring our Tourney volunteer shirts to wear or any FM Pickleball gear you have.

UPCOMING BOARD MEETING: JUNE 14^TH, 6:00, COURTS PLUS MEETING ROOM.

MOTION TO ADJOURN: Amanda motioned and Neil second the motion. Meeting adjourned.

Board Members Present: Dan Bryant, Chris Dew, Neil Bosch, Clark Nelson, Dick Henderson, Geralyn Heitkamp, Amanda Logan, Scott Archer, Ashley Honl, and Terri Walker.

Secretaries Report: Terri Walker

Motion made and passed to accept the minutes as written.

Treasures Report: Scott Archer

Motion made and passed to accept the report as presented.

Committee Roles :

Clark volunteered to further define the roles and responsibilities of each committee. This will be an agenda item for May’s meeting.

Kennedy School Update: Dick Henderson

Four pickleball nets were donated to Kennedy School / Emily Holland.

Member Update: Clark Nelson

·  257 Members Current

·  59 members past due in Jan/Feb

·  9 in members past due in March

·  31 members will become due in April

·  47 new members this year!

Discussion of outdoor play / etiquette

·         Motion made and passed to place a paddle rack on each set of three courts at Brunsdale.

·         Dick and Neil will work with the Park Board to establish new signage with rules and play etiquette during the busy times of the day which is usually early morning and again at 5 pm.

League Update / Sunday: Scott

Participation has been great on Sunday evenings with all 30 spots filled. League play will continue till May.

Tournament Discussion: Amanda

·         Amanda asked board members to volunteer for a shift on Saturday or Sunday.

·         Two additional nets will be needed for the tournament.

·         The FM Pickleball wearables will be used as additional door prizes.

Park Districts: Clark

·         WF Leagues

We’re going to need to support Logan at WF to set up league – Clark and/or Scott will assist in the setup,

·         Moorhead

Clark reached out to Trevor Magneson at Moorhead parks looking to see if we can develop a better relationship with them.   

·         Fargo

We have an opportunity to tour the new facilities on Fridays, we just need to contact them. Clark will reach out to schedule a tour.

FMCVB – FM Convention and Visitors Bureau – Clark

·          Clark met with the FMCVB to discuss how they can help Pickleball in the FM area.  They recognize the growth of the sport through their discussions at the national level.

·         In addition to help advertise and support for events they can help provide funding for projects.

• They are motivated to bring in visitors since the hotels pay tax to support the Visitors Bureau.

Special Olympics – Clark

·         Special Olympics is interested in having pickleball member’s volunteer. We do not know yet what roles are needed but Clark expects to hear by 4/15. The ND Summer Games will be held on May 18/19.

·         Decision made to move forward with communication and sign up of members to volunteer.

·         Discussion of providing $50 for appetizers for the crews who participate in volunteering.  This would be somewhat dependent on the number of people that sign up.

KVLY Interview – Chris

The interview went well. Three segments aired.

All board members were encouraged to read Geralyn’s proposed Board Job Description and Responsibilities along with the Corporate Sponsorship sample letter. Please bring suggestions and/or email board members prior to the next meeting.

Meeting adjourned.

Respectfully submitted,

Terri Walker

Secretary FM Pickleball Board.

Board Members Present: Dan Bryant, Geralyn Heitkamp, Amanda Logan, Scott Archer, and Terri Walker.

Visitor: Ashley Hohl

Via Phone: Chris Dew

Secretaries Report: Terri Walker

Motion made and passed to accept the minutes as written.

Treasures Report: Scott Archer

Currently, we have ~ $17,900.

Motion made and passed to accept the report as presented.

Scott to pay Pickleball brackets for monies due.

AED Grant

Scott has submitted grants for three AEDs intended for outdoor courts.

Brunsdale Dates for Leagues

• Fargo Park District and set up a meeting for 2/28 to discuss clinics and court usage.
• With the resurfacing of the Tintes courts, should secure dates/evenings at Brunsdale for the summer. Scott Archer to set up a meeting with the Fargo Park District to discuss clinics and court usage. Is the club able to provide clinics with Chris Dew as the instructor?
• Kids clinic
  • Terri is interested in doing this again.
  • The club did not need to rent courts, only to notify Fargo Parks that we were scheduling these along with appropriate signage.

• Suggestion to have more social activities, perhaps once a month for June, July, and August.

Action items / Follow ups.

• Dan asked Terri to send out periodic reminders of assigned action items.
• Terri emails follow up items to all board members periodically throughout the month.

Sunday & Monday Ladders

• The current ladder ends 2/25/24. Scott Archer will follow up with courts to extend the Sunday evening ladder league.
• Playtime scheduler has been successful in filling Monday evening play. Discussion of how to staff Monday evenings. Suggestion that we have a rotation. No decision at this time.

Tourney Dates for Championship Series + Pro for Clinic

• Looking at dates, hopefully prior to the 15^th of September.
• Chris Dew and Dan Bryant will follow up with potential dates.
• Once the dates are established, Chris Dew will publish dates on our website and Clark Nelson will contact members.

Tournament – Courts – FMPC Paddle Palooza

• Date: April 26, 27 and 28.
• AARP has donated $750 for this event. Event to be cobranded AARP / FM Pickleball Club.

• Scott to send AARP logo to Chris Dew.

• All members will be contacted via email with tournament details.

Potential New Board Members

• Danny Sam, Clark Nelson, Chris Dew, and Ashley Honl
• Geralyn Heitkamp will compose a letter of job responsibilities/expectations for potential new board members.

Dates for board meetings in 2024

• It was agreed to continue meeting at 6:00 pm on the second Tuesday of each month.
• Amanda to contact courts to reserve the room for 2024,

FM Pickleball Website

• Going forward, Chris Dew, Clark Nelson and Ashley Honl take responsibility for managing our website.

Go over roles and responsibilities for 2024

• All agreed to put this on hold until new board members were elected.
• Geralyn Heitkamp expressed interest in the Corporate chair position and will work on a Corporate Sponsorship letter and form.

Summer Flex League Proposal

• Clark Nelson proposed a summer flex league. Board members were in favor of the proposal with the following guidelines.
• Must be open to all Members.
• The board recommends both sessions be on set dates, as it is difficult to coordinate dates per player feedback.
• Needs to be positive revenue generation for the club.
• Dan Bryant to contact Clark Nelson

The meeting was adjourned.

Respectfully Submitted,

Terri Walker

Board Members Present: Dan Bryant, Neil Bosch, Dick Henderson,  Scott Archer, Thomas Ugelstad,  and Terri Walker.

Guest: Chris Dew via phone call

Secretaries Report: Terri Walker

Motion made and passed to accept the minutes as written.

Treasures Report: Scott Archer

$17,487 – Total income

273 – Membership

Motion made and passed to accept the report as presented.

Ladder League: Scott Archer

The ladder league has gone well. The last date for this year is December 17. The league will resume January 7, 2024

Tournament Discussion

The next planned tournament is March 30 and 31. AARP will provide $750.00 toward sponsoring this tournament if we decide to do this. The club in return would put up a banner. More discussion to follow at the January meeting.

Prep for the New year:

• Auto renewal will send email to all members
• Newsletter discussion with link to all minutes.
• New board members to consider.

Dan Bryant presented the following goals/vision for 2024

Goals

• Provide increased value to the membership through tournaments, leagues, training, facilities and social events.
• Grow membership to 500 members in order to build club revenue and ultimately attract facility investment.
• Work to expand Pickleball into school and other non-profits, such as churches. 
• Develop expertise in running leagues and tournaments.
• Offer services (paid) – via technology and expertise – to other clubs / corporate functions / Parks and Recreations to run tournaments, training.
• Develop corporate sponsorship and value proposition with team building. 

1. Entice donations.
2. Develop facilities. 
3. Support corporate events (tournaments/ training)

• Deepen ties with West Fargo, Fargo and Moorhead Parks and Recreation’s to develop/manage facilities, coordinate events and provide services.

Search for Future Board Members, and structures for growth…

• Membership Chair
  • Develops/Manages club communication.
  • Establishes a customer Service desk.
  • Understands the importance of connection with and between club members.
  • Markets and communicates with potential new members.
  • Identifies potential future Board Members
  • Identifies member volunteers.

• IT Chair
  • Responsible for the software and data of the club
  • Works with software and potential contracted help to manage the clubs needs for tournament hosting, leagues, clinics, membership, etc.
  • Manages the oversight of the website and club communications such as email, texting, Facebook, and other forms of communications with Members and the public.
• Corporate Chair
  • Communicates with local businesses to promote pickleball as a team building exercise with offer to help host 
  • Encourages corporate sponsorship
  • Markets/sells our services for corporate / charitable events
• Club Network Chair
  • Monitors events in other clubs to:
  • Coordinates events to maximize event participation
  • Communicates our events out to other clubs
• Parks and Recreation / Facilities Chair
  • Manages relationships with Parks and Recreation
  • Identifies & communicates the needs of our members to Park Boards
    • Showing up at board meetings to speak
    • Helps to manage facilities & events for the Park Boards (ex. Rustad)
  • League Chair
    • Develops annual schedule and formats for leagues
    • Works with IT Chair to market & communicate leagues
    • Executes League play utilizing established technologies
    • Identifies potential new members
  • Tournament Chair
    • Develops annual schedule and formats for Tournaments
    • Works with IT Chair to market & communicate tournaments
    • Executes Tourney play utilizing established technologies
    • Identifies potential new members
  • Outreach Chair
    • Finds way to grow pickleball by utilizing our club resources
    • Works with schools and other non-profits to establish pickleball
      • Accumulates old nets and paddles to help establish pickleball in facilities  with available indoor space (ex. church gyms) 
      • Helps them learn how to tape the floors for play
      • Teaches them the rules and how to teach others
      • Identifies potential new members
    • President
      • Provides club direction/vision
      • Approves communications.
    • Secretary
      • Manages meeting notes / action items.
      • Approves communications.
    • Treasurer
      • Manages the money.

The goals will be discussed at January’s meeting.

Meeting adjourned.

Respectfully submitted,

Terri Walker

FM Pickleball Club Secretary

Board Members Present: Dan Bryant, Neil Bosch, Dick Henderson, Scott Archer, and Terri Walker.

Secretaries Report: Terri Walker

Motion made and approved to accept the minutes as written.

Treasures Report: Scott Archer

Motion made and approved to accept the report as presented.

Current Balance is ~ $15,467

New Business – Dan Bryant

• Members present acknowledged the resignations of Kathy Kirkeby and Wendy Mason.
• Nominations for new board members were discussed.

Tournament Recap/Discussion: (First Annual Fall Classic)

• There were software issues. Had requested help from Pickleball brackets via email on three separate occasions but did not get a response.
• Players requested that the notifications be turned off as it was distracting.
• All agreed this was a learning curve for the next tournament.
• Agreed that a committee should be formed now for the March 30/31 tournament. Dan and Neil volunteered with others being included later.

Sunday Night Ladder League

• Scott to speak with Oliver about additional times.
• Sunday evenings are well attended.

Tuesday / Thursday Play

• Suggestion to convert these evenings to a ladder league. At this time, the play will continue as “King of the court.”

Respectfully submitted,

Terri Walker

Fargo Moorhead Pickleball board secretary

Secretary’s Report: Terri Walker

Motion made and passed to accept the minutes as written.

Treasures Report: Scott Archer

Motion made and passed to accept the report as presented.

Tournament Discussion:

1. Will need help on Friday evening to mark/tape courts and put-up nets.
2. Volunteers will be needed for all three days. Amanda will coordinate. All board members are encouraged to help.
3. Will need to find additional nets.
4. Discussion as to how many balls to order and discussion of shirts for volunteers.
5. Motion made and passed to give medals to the consolation winners as well as first and second place winners.
6. Dan to investigate purchasing a backdrop.
7. Curtains on the back courts have been an issue.

Sunday evening Ladder League – Courts Plus

1. All has been going well. Lots of positive feedback.
2. The doors will now close at 9:30 instead of 9:00 pm. Thus, giving players more time to exit the building.

Merchandise

1. Some of the merchandise has not been selling as well as expected.
2. Prices were lowered on hats, visors, and towels.

Restfully Submitted,

Terri Walker

Secretary FM Pickleball Board

Board Members Present: Dan Bryant, Kathy Kirkeby, Neil Bosch, Dick Henderson, Amanda Logan, Scott Archer, Wendy Mason, and Terri Walker.

Guest: Chris Dew

Secretaries Report: Terri Walker

Motion made and passed to accept the minutes as written.

Treasures Report: Scott Archer

Motion made and passed to accept the report as presented.

Facilities Report: Dick Henderson

1. The new signs posted at Brunsdale discussion:
   • “Games are played to 11 and win by one!” – This is incorrect.
   • “Music is not allowed. Players should use ear buds if music is desired!” – Music is often played both in the morning and evenings.
   • We are not sure who provided this information to the Fargo Park board.
   • Motion made and approved to approach the Fargo Park board with suggestions of signage for play during busy times. Committee will consist of Dick, Scott, and Neil.

2. The squeegees and rollers need replacing.
3. Discussion of a shelter close to the pickleball courts.
4. The toilets (and access to water) have been locked.

Thursday evening Moneyball

1. Week one had 16 players.
2. Week two had 24 players.
3. Play will continue till 9/7/2023.
4. The club expressed appreciation to Chris Dew for his leadership.

Tournament Discussion:

1. Motion made and approved for tournament dates of Nov 11 and 12, and March 30 and 31, 2024.
2. The tournament committee will consist of Amando, Chris, Dan and Neil.

Meeting was adjourned.

Respectfully submitted,

Terri Walker

Fargo Moorhead Pickleball Board Secretary

Board Members Present: Kathy Kirkeby, Neil Bosch, Dick Henderson, Amanda Logan, Scott Archer, Thomas Ugelstad, Wendy Mason, and Terri Walker.

Guest: Chris Dew

Secretaries Report: Terri Walker

Motion made and passed to accept the minutes as written.

Treasures Report: Scott Archer

~$13,406 currently in our account

Motion made and passed to accept the report as presented.

Membership is currently ~ 220.

Summer Ladder league: Scott Archer

• The Fargo Park board, due to a couple of complaints, determined that they would not allow the requested extended hours of play for a second-ladder league. Our current arrangement (and payment) with the Fargo Park board currently is through 9/7/2023 and will be utilized for Money Ball play. Play is like a round robin format with three divisions, each with a cash payout. Motion made and passed. Chris Dew will send out instructions via the FM Pickleball Club Whats App.

Facilities Report: Dick Henderson

• New benches are in place at the Brunsdale courts and very much appreciated.
• Paddle racks are hung, with one at each set of three courts.
• Discussion of paddle rack etiquette.
• Having lights at Brunsdale would be desirable but would be very expensive.

Misc Discussion:

• Cole requested the club board members to help with upcoming lessons. This was discussed and declined.

Meeting Adjourned.

Respectfully submitted,

Terri Walker

FM Pickleball Board Secretary.

Board Members Present: Dan Bryant, Kathy Kirkeby, Neil Bosch, Dick Henderson, Geralyn Heitkamp, Amanda Logan, Scott Archer, Thomas Ugelstad, Wendy Mason, and Terri Walker.

Guest: Chris Dew

Secretaries Report: Terri Walker

• Motion made and passed to accept the minutes as written.

Treasures Report: Scott Archer

• ~$12,542.00 currently in our account.
• Motion made and passed to accept the report as presented.
• Total Membership: 213

Facilities Report: Dick Henderson

• There are a few courts with surface gouges.
• Discussion of paddle racquet etiquette and how to enforce.
• It would be nice to have court lightening at Brunsdale, but no lines were put in to accommodate. Dick will ask the park board if they would consider this in the future.
• Would like benches added to the south three courts.

Kids Drills and Play: Terri Walker

• This has been very well received.
• 10 + kids the first afternoon.

League: Scott Archer

Ladder League Play:

• All Thursday sessions are full. The end date for this session if July 20.
• Will consider two sessions next time of 5:30-7 and 7-8:30. This will accommodate more players.

Tuesday Drop In

• All is going well.

Tournament Discussion:

• Possibly looking at a date in September
• Troy Bouman from Grandforks/East Grandforks will run tournaments. Neil will call him to discuss.
• Amanda will also speak with Trish and Tom at Courts Plus.
• Geralyn, Scott, Dan, Amanda, and Neil volunteered to be on the tournament committee.

Misc. Discussion:

• Terri Walker was asked by a member if we would consider providing balls at Brunsdale. This was discussed and turned down.
• Newsletter: Will look to provide a newsletter, during the third quarter this year. The newsletter is a means to display business sponsors. More to follow….
• We have several great certified pickleball instructors. When asked, who do we refer the public to? Dan suggested that we add an area to our website.

Respectfully submitted.

Terri Walker

FM Pickleball Board Secretary

Members Present: Dan Bryant, Kathy Kirkeby, Neil Bosch, Dick Henderson, Geralyn Heitkamp,

Amanda Logan, Scott Archer, Sam Tadiparhi and Terri Walker

Minutes from last month:

 Motion made to approve.

• Courts Plus Tournament (April 2023) committee report:
•  Discussion of wait times between games, as some were better than others depending on court

availability.

• The cleanup went well.
• In need of a better way to hold back the curtains on the back courts. Would magnets work?

May suggest this to courts plus staff.

Tournament/league committee:

•  Suggestion made to plan for a summer tournament. All were in favor.
•  Thursdays at Brunsdale will be a ladder league using the Global Pickleball Network website. Six

courts will be reserved, for the first 24 players that sign up. Play will be determined by the

scores, wins and loses from the previous week. Scott Archer and Thomas Ugelstad are the

administrators for the website. Players can sign up each week and may opt-out at any time. Cost

is $5 per week.

• Discussion of court etiquette and how the paddle racks are to be used.
•  Starting Tuesday, June 2, evenings (6-8 pm) at Brunsdale will be three levels of play. A challenge

court, intermediate courts, and novice courts. This is open to all players not just club members.

Facilities Report:

• Motion made and seconded to ask Fargo parks to put up paddle racks and the club will pay for

half the cost. If the park board declines our offer, we will purchase one.

Treasures Report:

•  ~$18,000 – pending bills to be paid. Motion made and passed to approve the treasures report.

Respectfully submitted,

Terri Walker

FM Pickleball Club Secretary

Board Members Present: Dave Marsh, Twyla Anderson, Kathy Kirkeby, Neil Bosch, Kristi Syvrud, Dick Henderson, Rusty Papachek, and Terri Walker.

Minutes from last month’s board meeting were approved.

Presidents Report: Dave

• Outgoing board Member are Dave Marsh, Twyla Anderson, Kristie Syvrud and Rusty Papachek

• Dave presented the names of those nominated for 2023 board positions. A vote was taken with the following elected:

o Wendy Mason

o Scott Archer

o Amanda Logan

o Thomas Ugelstad

o Dan Bryant

o Geralyn Heitkamp

 Facilities Report: Dick

• Six indoor pickleball courts will be included in Phase 2 (2024) of the new sports complex being built south on 52 Ave.

• Lars stated that eight new outdoor courts (north of Hornbachers off Sheyenne) are in the planning stages – West Fargo

Membership Report: Kristie

• Approx. 210 active members

• 114 are new

Treasures Report: Twyla

• ~ $10266.00 in our account at present. There are some bills yet to be paid.

• Discussion of use of the current monies.

• Motion made and passed to donate $500.00 to the Great Plains food bank.

• Sandy Schob was given the check and will present it to the Great Plains food bank from the Fargo Moorhead Pickleball Club.

General Discussion

• Members would like to see the minutes published on the website

• We need to work with Samuel to publish the by-laws on the web site also.

• Suggestion made that the pickleball club do volunteer work. The new board will take this into consideration for 2023.

Respectfully submitted,

Terri Walker

Fargo Moorhead Pickleball Club Secretary

Members Present: Dave Marsh, Twyla Anderson, Kathy Kirkeby, Neil Bosch, Kristi Syvrud, Dick Henderson, Rusty Papachek, and Terri Walker

Minutes were approved from last month’s meeting

Presidents Report: Dave

• Search for new board members. The following folks have been approached and are willing to serve. Wendy Mason, Scott Archer, Amanda Logan, Thomas Ugelstad, Zach Felbar and Dan Bryant. Their names will be presented at the annual meeting along with the ability to add write in votes.

• The board members leaving are Rusty, Kristie, Twyla, and Dave.

• Plan for the annual meeting. Date: Monday, Dec 5.  Kristie will send out notice to all members. The place is yet to be determined. 

Tournament committee report: Kathy, Neil, Rusty

• Sunday evening League – Great response. 

• Motion made and passed to continue with the Sunday evening league. Jan 8 through March 26. Will be run as is currently. 

• Thursday early mornings at courts. Attendance has been good.

Facilities Report:  Dick

• Brunsdale: Discussion of additional benches, courts signs, and umbrellas in the walkway.

Membership Report: Kristie

• Current membership ~ 210

Treasures Report: Twyla

• Current balance ~ $10206.00

• Sam Tadiparhi has worked 50+ hours on our website. Motion made and passed to provide him with a check of $2500 for his services up to now. The board will continue to monitor the services that we are asking of him. 

• Discussion of how to spend the other monies.

  • Charity donation

  • Donation to the Park board

  • Purchase of ball machine

Website update:

• Business memberships that are not active should be removed.

• Discussion of levels of business membership.

• Discussion of adding merchandise to the website. T-Shirts, Caps, Visors

Rustad Clinic Opportunity January 21 – Kathy

• Dave and Twyla would work with the newer players

• Kathy K to find someone to work with the 3.5 level members.

•  

Respectfully submitted,

Terri Walker

Members Present: Dave Marsh, Twyla Anderson, Kristi Syvrud, Dick Henderson, Kathy Kirkeby, Neil Bosch, and Terri Walker.

No minutes to approve from the Sep Meeting.

Presidents Report / New Business:

•  Courts Plus has agreed to rent 4 courts for FM Pickleball play starting November 3 from 5:30 – 7:30 am. And continuing through Dec 29 except for Thanksgiving. This will be paid for by the club so will be free for members only. A motion was made and approved to rent for this time frame.
• Dave encouraged board members to seek other members who would like to serve on the board. Several names were suggested. Board members to bring names to the next meeting of those willing to serve.
• December meeting discussion
• Annual membership meeting.
• Provide a forum for all members to speak.
• Vote for new board members.

Tournament committee report:

·        No report at this time.

League committee report – Kathy and Neil

·        The wrap up to the summer leagues was very positive. Great turnout for league play and the challenge courts.

·        Rusty has secured Sunday evenings at Courts for league play starting Sep 25. Cost is $50 per team.

o   Women 6-7 pm

o   Mixed 7-8 pm

o   Men 8-9 pm

Facilities Report:

·        Dick reported that there is fiberglass in the cement of the new Brunsdale courts which appears as fibers coming through the surface. This will wear off.

·        The new design is very nice.

·        Suggestion made to ask the park board for more benches and bike racks for next summer.

·        The new facility on 52 Avenue is planning for six pickleball courts during phase two of the project.

Membership Report:

·        Kristie reported 62 new members since May.

·        Currently, there are over 200 members.

Treasures Report:

·        Twyla stated the club has a balance of approx. $10879.

·        Suggestion to purchase a “Storage box” to house squeegee, brooms, and additional paddles.

Our next meeting will be Wednesday, November 2, 2-4 pm. 

Respectively Submitted

Terri Walker

FM Pickleball Board Secretary

Members Present: Dave Marsh, Twyla Anderson, Kathy Kirkeby, Neil Bosch, Kristin Syvrud, Dick Henderson, Rusty Papachek, Dan Bryant, Sam and Terri Walker

Guest: Nate Young

Nate was introduced as the new Pickleball Pro at courts Plus. His position will start the end of August. He is planning on teaching lessons and scheduling times for drills as well.

 Presidents Report:

Dave thanked Kathy and Neil for the awesome job they have done in organizing leagues for the summer.

 League Committee Report: Kathy / Neil

·        Addressed bad court behavior. This should be handled on a one-on-one basis.

·        Dan suggested that scores be posted each week.

·        Monday night league has been quite successful.

·        Thursday Challenge Night – This has been well attended.Play will continue until the courts are all closed for resurfacing.

·        Motion was made and approved to start another league on Monday evening. Women, Men and a true mixed league. An additional 2 six weeks, going through Sep 12.

 Tournament committee report:

·        Rusty and Dan will meet in the near future. Dave volunteered to help as well.

Facilities Report: Dick

·        Signage will be put at Brunsdale regarding the construction.

·        Once the concrete is poured, it needs to sit for a month.

Membership Report: Kristie

·        Around 175 active members.

Treasures Report: Twyla/Kristie

·        ~ $7900 are currently in our account.

·        Planning to find an Ice cream truck for the last night at Tintes Park. Sep 12. Each FMPB Club member will be provided one free treat. And treats will be available for purchase for family and friends. Kristie has contacted a few for pricing. Terri suggested Kathy Bolme’s sister and will provide Kristie with the contact information.

New Business:

Sam – FM Pickleball Website

·        Sam suggested that he use “word press” instead of square space.

·        Sam’s email is FMPickleballmanagment@gmail.com

·        Twyla to work with Sam for payment criteria – such as payment for more than one member.

·        Suggestion of a link to Play time scheduler

Rusty

·        Discussion of the Logo change. Rusty presented several.

·        Looking at 2023 to make changes.

 Respectfully submitted,

Terri Walker

Secretary

Members Present: Dave Marsh,  Twyla Anderson, Kathy Kirkeby, Neil Bosch, Rusty Papachek, and Terri Walker

 League Play Discussion:

·        Monday Ladder League has been a great success. Lots of positive comments.

·        Motion made and passed to continue Monday league play for an additional 6 weeks at Tintes Park – August 6-Sep 12. Continue with the current time slots.

·        Cost will be $20.00 but open to pickleball members only.

·        The mixed division will be a true “Mixed” division and set up as a round robin.

End of league gifts/prizes were discussed:

·        Gift Cards to Rusted and/or Courts

·        Dairy Queen

·        Coffee

·        We could spend 300-400 dollars.

Respectfully Submitted,                                            

Terri Walker

Fargo Moorhead Pickleball Board Secretary

Members Present: Dave Marsh, Twyla Anderson, Kathy Kirkeby, Neil Bosch, Kristin Syvrud, Dick Henderson, Rusty Papachek, Dan Bryant, Terri Walker

Guest: Oliver Summers

Corrections to last month’s meeting minutes

·        Rusty Papachek’s name correction

·        Thomas Uglestad listed a visitor.

Oliver provided an update on Pickleball at Courts:

·        They are currently hiring a pickleball instructor.

·        There are now six permanent courts marked for pickleball.

·        He has reached out to Trish and Tom for their expertise in running tournaments.

·        Discussion of ideal times/months for tournaments/play.

o   November, Dec and January are the quietest.

o   After hours are available upon request.

·        Oliver can be reached at Osummers@courtsplus.org

Presidents Report:                    

·        Dave encouraged the board members to think about new members to the 2023 board.

·        Discussion – Do we put together a search committee for new board members?

League committee report:

·        Ladder Leagues having been going well. Play have begun to even out.

·        Challenge court on Thursday evening has been well attended. New Player are showing up at 5 with one of the board members doing some instruction.

Facilities Report:

·        Brunsdale renovation to begin July 10

·        There maybe a few days where the courts may not be available.

·        New courts will be constructed first then the resurfacing of all courts.

Membership Report:

·        150-155 Active members.

Treasures Report:

·        Current Balance of ~ $7900

Tournament committee report:

·        With Tim gone this position is open.

·        Rusty and Dan expressed interest in filling this spot.

Other Business:

·        September would be ideal for a picnic, after the Brunsdale renovation is complete.

·        Ideas of a food truck or an ice cream truck.

Respectively Submitted,

Terri Walker, Secretary

Members Present: Dave Marsh, Tim Fiechtner, Twyla Anderson, Kathy Kirkeby, Neil Bosch, Kristin, Syvrud, Dick Henderson, Terri Walker. Visitors: Dan Bryant, Rusty Papachek and Tom Ugelsted.

Old Business:

·        Minutes were approved from last month’s meeting.

Presidents Report:

·        The Horace courts now have an active league playing twice a week.

·        Motion made and passed to amend bylaws Article 9 (Finance) to allow the treasure to approve up to $200.00 without the board approval.

·        Motion made and passed to update the bylaw wording from “ensure” to inure.” The updates will be made to the following:

o   Article 3 Section 3

o   Article 9 Section 1

·        Motion made and passed to change wording of Article 5 Section 1 from “up to four (4) directors” to up to six (6) directors.”

·        Dave made a motion to approve the addition of Rusty Papacheck and Dan Bryant to the board. The motion passed.

League committee report:

·        Kathy reported that there is a need for a bathroom at Tintes Park on Monday evening.

·        Discussion of ladder play.

·        Neil states that the challenge courts on Thursday evenings are going well. More players on the 3.6 and greater side than on the 3.5 and under. Discussion of the rules – two consecutive wins and then the team goes out.

Facilities Report:

·        Brunsdale renovation will start after July 4. Three new courts will be added on the north side with fences between. All courts will be resurfaced. Dick suggested that the committee establish “rules of play” for each court. If our committee does not the park board will.

Membership Report:

·        Currently 123 active members.

·        Total of 191 of active and inactive members.

Treasures Report:

·        Income of ~$610.00 this past month. Expenditures of $3000.

·        The balance currently is ~ $5700.

Tournament committee report:

·        Tim suggested that board members be present to help at tournaments.

·        Suggestion to plan ahead and publish dates on the website.

New Business:

Name change discussion of “Red River Pickleball Club.”

·        Motion made and carried to have an effective date of Jan. 1, 2023

Respectfully submitted,

Terri Walker

Members Present: Dave Marsh, Tim Fiechtner, Twyla Anderson, Kathy Kirkeby, Neil Bosch, Kristin, Syvrud, Terri Walker

 Motion made and seconded to approve the minutes from 4/7/2022

 Presidents Report:

·        We have rented courts at Brunsdale every Thursday evening 6-8 pm for ten weeks, beginning June 2 through August 4. This will be for members only. Tentatively looking at a challenge court play with the possibility of changing the format from week to week. To be decided.

·        Lance has asked the Pickleball club to run the next tournament at Rustad.

·        How to proceed with decision to hire a “web master.”

 Tournament committee report:

·        All agreed that the tournament was a success and thanked Tim for his expertise. 50-60

 teams participated. Tim will reach out to others to help with tournament preparations for any upcoming events.

·        An FYI….the senior games will be played at Courts Plus in August.

·        Chad Weisgram has verbally committed to fabricating pickleball nets and donating them to Courts Plus. Tim is in the process of providing all the specs. There is no timeline.

Facilities Report: No report.

 Membership Report:

·        63 members have renewed their memberships

 Treasures Report:

·        At the end of April, the total amount in our account was $8169. Upcoming expenses will include, square space, court rental for Thursday evenings and league balls.

League Report:

·        League sign up was a success. All pickleball club member will receive three balls for league play. When a “non-member” shows up to play, they will be given a voucher pending them joining the pickleball club. Once they join, they too will receive three balls.

·        Four courts at Brunsdale will be reserved for “member only” play on Thursday evenings beginning June 2 for 10 weeks. Decisions pending on the play format. Discussion: Challenge courts, beginner courts, Drills, Etc.

·        Discussion about end of season picnic.

 Respectively Submitted,

 Terri Walker

Fargo Moorhead Pickleball club Secretary

Members Present: Dave Marsh, Neil Bosch, Kristin Syvrud, Dick Henderson, Terri Walker

 Absent: Kathy Kirkeby, Twyla Anderson

 Meeting Minutes were approved from the last meeting.

 Presidents Report:

·        Dave met with Lance and Leah from the West Fargo Park Board. The courts at Tintus will be reserved for Pickleball at no cost to the club providing the public is welcome to play league. FM Pickleball members will be given a 24 hour window in which to sign up. After that the public can sign up to play as well. Games at Tintus will be a ladder style of play with three groups. Pool A, Pool B and Womens.

·        A motion was made and passed to rent courts at Brunsdale on Thursday evenings. This will be a challenge court play with rules and guidelines yet to be decided.

·        Discussion of liability insurance. Motion was made to stay with NoDak.

Tournament committee report:

·        Kristie has the tournament flyer for Courts Plus on 4/30/2022-5/1/2022

·        Tournament will include Intermediate, Advanced and Open for Mens, Womens and Mixed.

·        Discussion regarding the cost of tournament.

Facilities Report:

·        At this time the bids are out for the renovation of the courts at Brunsdale. Bids are due by April 14 and at that point will know more. Construction to start after July 4.

·        Fargo South is looking at possible building 4 pickleball courts. All in the planning stages at this time.

 Membership Report:

·        Memberships are still coming in.

 Treasures Report: No report currently.

 League committee report:

·        League play will begin Monday, May 30

·        Cost is $20

·        Each person will be given 3 balls.

 Respectively Submitted,

Terri Walker

FM Pickleball Board Secretary

Members Present: Dave Marsh, Tim Fiechtner, Kathy Kirkeby, Kristin Syvrud, and Terri Walker

Members Absent: Twyla Anderson, Neil Bosch, Dick Henderson

 Old Business:

Meeting Minutes from March 2, 2022 were approved.

 Presidents Report:

The focus of this meeting was discussing the upcoming league and tournament schedules. 

 Tournament committee report:

·        Tim reported that he had rented Courts Plus for Friday March 25 from 6-8 for the purpose of rating players that renewed their membership during the month of January. Kristi will send emails to each qualifying member inviting them to Courts to play and be rated by Tim.

·        Tournament plans for April 29, 30 / May 1 are on schedule. This will be a FM Pickleball Club run event. Discussion of how to handle payment.  It was suggested that we have the sign up on the Fargo Moorhead Pickleball web page. Kristie will reach out to Linda Boyd for her help until the new web master takes over. Mens and Womens play scheduled on Saturday with Mixed scheduled for Sunday. There will also be an Open division.

 League committee report:            

·        Kathy reported that she had reached out to the Sioux Falls league for ideas.

·        Planning for two sessions beginning the last week of May / first week of June. Second session to begin later in July.

·        Considering either Monday or Tuesday evenings…..no conclusion at this time. Tuesday evenings are already taken up with women’s golf. Kathy will investigate further.

·        League will be ladder play with three levels. Pool A, Pool B and Women. Looking to rent 6 courts. Anyone that does not make the initial sign-up list may be considered a sub and will play for free. Will need to put a cap on the number of subs.

·        Looking to reserve 4 courts at Brunsdale and 2 at Tintus.

 Facilities Report:

No facilities report at this time.

 Membership Report:

No Membership report at this time.

 Treasures Report:

No treasures report at this time.

 Respectfully submitted,

 Terri Walker

FM Pickleball Board Secretary.

Members Present: Dave Marsh, Tim Fiechtner, Twyla Anderson, Kathy Kirkeby, Kristin, Syvrud, Dick Henderson, Terri Walker. Absent: Neil Bosch.

 Old Business:

Minutes were approved from the last meeting.

 Presidents Report:

Dave presented the meeting agenda. It was approved.

Suggestion to think about new board members for next year.

 Tournament committee report:

Kathy stated that there will be a tournament scheduled for Friday April 29. Similar to last years event.

Tim is working on a three-day tournament at Courts Plus for April 29, 30 and May 1. Singles play starting on Friday evening, so the two events will not conflict. It maybe an opportunity for out-of-town folks to play in two tournaments.

Kathy is planning league play for this summer. One session starting June 1 and the second towards the end of July. Possibly thinking this would be a “ladder configuration.”

 Facilities Report:

Dick Henderson presented a Brunsdale update. A bid for construction will be on March 23 and awarded in May. An additional three courts added to the north side with lighting and walkways added to the current configuration.

 Membership Report:

General discussion included how to handle folks that want to sign up mid-way during the year. A motion was made to detour all requests to January. Motion passed.

 Treasures Report:

Treasure’s report was passed. Twyla spoke with the Park Board regarding the cost of renting/reserving courts permanently for 10 weeks. The cost was ~ $250.00. An individual event is $100.00

 General Discussion:

·        All Facebook requests will be accepted.

·        Tim is tentatively planning an event at courts to rate those members that signed up in January. There have been many inquiries. The event will take place after March 25. More to follow…..

·        Pending the upcoming tournaments, there was a motion made/passed to have a special meeting March 15, 9 am at Rustad. The agenda will solely focus on League discussions, tournament play and our website.

 Respectively Submitted,

 Terri Walker

FM Pickleball Board Secretary.

Members present:

Dave Marsh, Tim Fiechtner, Kathy Kirkeby, Kristin Syvrud, Terri Walker

 Old Business:

Secretary’s Report (Minutes) were approved from December 2021.

 New Business:

President’s Report:

·       Dave reached out to the pickleball clubs in Grand Forks and Sioux Falls to gather information as to what is working well for their clubs.

·       Dave spoke with the Fargo Park District about renting the Brunsdale courts for upcoming club events this summer.

 Tournament committee:              

·       Kathy spoke with Rustad. Currently there are no open weekends in March or April for tournament play.

·       Kathy reported that she had found additional committee members.  

·       Ideas were discussed for the upcoming year. Discussion included the number of tournaments, levels of play, ladder play, sites, etc.

 Membership Report:

·       63 memberships were received in January.

·       19 were new memberships and 44 renewals

 Facilities report:

·       Tim reported that Courts Plus will permanently line an additional tennis court (Court 5) for pickleball.

·       Temporary lines will be added to courts 6 and 7 for tournament play. This will help with wait times between games as this was a concern with the last tournament.

·       Tim is checking with Courts Plus about the possibility of a “Pickleball Membership” only.

 Treasures Report:

·       No treasures report this month.

 General Discussion:

It was agreed that we will meet again March 3 at 6:30. Meeting time was changed to 10 am.

 Respectfully Submitted,

Terri Walker